“How do we promote our event through Student Life?”

• For flyers, here are numerous posting boards located around campus where your organization can post fliers. All fliers must be approved by the Promotions Office located in 0008 Kirkhof.
• The Promotions Office also offers design & print services to promote your event, and you can use funding from the Student Life Fund to cover the cost.
• For the chance to be promoted through @GVSUStudentLife social media, you can fill out this form with info about your event.

“How do I reserve a room for a meeting/event?”

• Event Services reserves rooms in Kirkhof, Cook-Dewitt, and Henry Hall. If you want your event to be located in one of these buildings, direct your students to the Event Services website, or stop by the office in 1110 Kirkhof.
• For information on other spaces on campus or space downtown, refer to the Event Services contacts page.

“Can we hold events outside?”

• Yes! To find out who to contact to reserve specific outdoor spaces on campus, refer to the Event Services contacts page.

“Can I host an event off campus?”

• Yes and no. Your organization can hold events off campus, but they will not receive any Student Senate funding for the event.
• Also, your organization will be responsible for reserving any off campus space.

“Should we tell anyone that our group is travelling?”

• If your organization has received Student Senate funding for their trip, then yes they must complete the travel release and waivers.
• If your organization did not receive funding for the trip, we strongly recommend your organization still completes the travel release statement.

“Can my organization rent vehicles?”

• Student organizations have the privilege to rent cars, minivans, or 12 and 15-passenger vans for student organization related travel through the Office of Student Life (partnered with Enterprise). Your organization can request funding for these vehicles or pay with their own funds and must fill out a Vehicle Rental Request Form. Rental requests must be completed 2 weeks before use, but if your organization is requesting funding for the vans, the request must be submitted 4 weeks before use.

 “How do we set up a table at the clock tower to advertise our organization?”

• To reserve table space on campus, contact Event Services at 1110 Kirkhof or (616) 331-2350.