Office of Student Life Plans for Fall 2020

Involvement is critical to student success on campus. The Office of Student Life is working with our many student organizations and will be providing risk assessment tools to ensure safety. We will adjust our program offerings to minimize transmission or contraction of COVID-19 while still promoting student engagement and fun.

We have provided details and frequently asked questions below. If you do not find an answer to your question, please email studentlife@gvsu.edu.


Program Area Plans

Student Organizations

Student organization in person meetings and events are not recommended, but are permitted. If hosting an in person meeting or event, student organizations are required to utilize the Event Pass check-in tool, in the event there is a need to conduct contact tracing.

All in person student organization meetings or events are required to adhere to: 

Virtual participation options for members who are not comfortable attending a face to face meeting are recommended. Any meetings with a requirement that members must attend should have a virtual option.

GVSU is committed to the health and safety of students, faculty, and staff.  Due to health concerns related to the COVID-19 pandemic and increased risks associated with travel, GVSU has prohibited all non-essential travel (source: Lakers Together Handbook). 

Travel guidance for Registered Student Organizations (RSOs) follows the above-mentioned university policy.  Because RSO travel is considered non-essential to the university’s operations, it will not be permitted for the duration that the university travel prohibition is in place. RSOs are defined as student organizations registered through the Office of Student Life including Club Sports organizations administered by the department of Recreation & Wellness. A complete listing of RSOs can be found on Laker Link

Exceptions to this are rare and will be reviewed on a case-by-case basis by the Student Life Risk Management Committee in consultation with university leadership.  Please contact Eric Stevens in the Office of Student Life, stevene1@gvsu.edu, to submit a request for your travel exception to be reviewed.

On Campus Meetings:

Off Campus Meetings:

  • We strongly recommend that students follow all CDC and State guidelines regarding meetings in private / personal spaces off of campus.

Student organizations will be permitted to make reservations on campus, however new room capacity reductions will severely restrict the number of members who can be in a space for face to face meetings.

Campus room usage priorities are as follows: 1. Academic needs 2. Co-curricular and extra-curricular event space 3. General meeting requests.

Event Services will begin accepting reservations on August 10 at 8 a.m.

We strongly recommend that you utilize outdoor spaces or virtual alternatives to your in person meetings.

If hosting an in person meeting or event, student organizations are required to utilize the Event Pass check-in tool in the event there is a need to conduct contact tracing.

Student organizations will still have access to funds for virtual professional development, campus programming opportunities (both virtual and in person), and for equipment.

Student organization policies related to travel and vehicle rentals are still being worked on at this time.  Please check back soon.  

Executive officers will be provided with the new updated funding rules and when the funding submission process opens soon.  

Club Sports are student organizations and must adhere to all of the policies listed in the "Office of Student Life Plans for Fall 2020" web page.  Club Sports must also adhere to the "Club Sports Return to Play" guidelines created by Recreation and Wellness.

In accordance with Michigan's executive orders: theater, singing, and dance activities with a face to face audience are currently suspended.

  • Practices should be held with strict physical distancing, face covering/face shield use, and no physical touching; practices should be held virtually when possible.
  • Consider the use of outdoor space for practices or performances where members and others can appropriately physically distance.
  • Follow room capacity requirements and seek the largest space available if you must practice indoors.

We also strongly recommend following the guidelines provided by the International Association of Dance Medicine and Science

Laker Involvement Fairs (formally Campus Life Night) will be held virtually utilizing a new virtual fair software provided by LakerLink. We will be hosting multiple virtual Laker Involvement Fairs to accommodate more student participation opportunities. Sign ups for these events, and more information on how it will work, will be sent the week of August 3rd directly to all E-Board members and shared publicly on the Campus Life Night website.

It is strongly recommended that your organization utilizes virtual options as much as possible. 

We have put together a number of resources to help you utilize virtual options on the Virtual Organization Management page.

The Creation Station will be available starting the first day of classes by prior registration only. A sign-up for a specific time slot will be available prior to classes starting on the Student Organization website.


Community Service Learning Center (CSLC)

We will be updating our website and social media with opportunities to volunteer or donate blood on campus and at drives nearby. 

We realize that during challenging times we have a natural impulse to want to help others. During times like these, there can even be a gap in the volunteer workforce, and the need for assistance grows for some people. To help students, faculty, and staff learn about ways they might volunteer or donate, we offer the following centralized resources, housed on the Office of Student Life Community Service Learning Center

Please see these websites to identify the most up to date list of local organizations accepting donations of time or resources to aid in the COVID-19 (coronavirus) response:

·      State of Michigan COVID-19 Volunteer website

·      GVSU Called to Serve: Reaching Higher Together websites)

We also encourage you to regularly check the Centers for Disease Control website (https://www.cdc.gov/coronavirus/) and the GVSU Coronavirus website (https://www.gvsu.edu/coronavirus/) for the most up to date information on how to keep yourself and our communities safe and healthy.

At this time we will not be hosting in-person voter registration. Michigan residents are now able to register to vote online through the State of Michigan Voter Information Center.

Our series of Critical Conversations will be happening this fall. For more info, visit our Democracy 101 page.


Major Events & Campus Traditions

This year, Transitions Fall New Student Orientation will be offered in a hybrid model to new first year students. For more information, visit the Transitions website.

Laker Involvement Fairs (formally Campus Life Night) will be held virtually utilizing a new virtual fair software provided by LakerLink. We will be hosting multiple virtual Laker Involvement Fairs to accommodate more student participation opportunities. Sign ups for these events, and more information on how it will work, will be sent the week of August 3rd directly to all E-Board members and shared publicly on the Campus Life Night website.

Family Weekend is scheduled for September 18-20. There will be activities planned for families both tentatively in-person and virtual events. Additional information will be shared on the Family Weekend website.

Homecoming has been postponed but we'll be hosting "Spirit Week" from 10/12 - 10/16. Be ready to show your colors and wear GV gear with prizes, trivia and virtual LipSync.

No, due to the pandemic they will not be hosting any special in-store events but will be partnering with us to provide discount coupons and prizes for several of our opening events.

We're working with T-Pain's agent regarding our rescheduled concert.


Support Services

Event Services & Room Reservations

Event Services will begin taking reservations on August 10 at 8 a.m.

Based on the university and state guidelines for reducing risk and promoting safe environments, our event spaces have been reconfigured. Refer to our website for new space capacities (Russel H. Kirkhof Center, Cook-DeWitt Center). More information about event attendance will be shared when it is available.

Yes, with the exception of microphones. No microphones are available at this time.

At this time, there are no lobby tables in the Kirkhof Center or Kleiner Commons.

More information about outdoor events will be shared once it becomes available.

Face coverings must be combined with social distancing, hand washing, self assessments, and a requirement to stay home when ill (even with mild symptoms), to have the best opportunity to reduce risk. Everyone is responsible for keeping the GVSU campus safe.
Resource: GVSU face covering policy


Promotions Office

We are currently not able to stamp posters. Once the Student Life front desk is open again (TBD), we will resume poster approval and stamping.

Yes! Please fill out a service request on our website to get started.


The Office of Student Life is a department of the Division of Student Affairs of Grand Valley State University.