Office of Student Life - Fall 2020 Updates

New order from the State of Michigan beginning 11/18/2020

  • For the duration of the state order, events/gatherings at GVSU are prohibited, except for the following: 
    • Outdoor gatherings are allowed with the following limitations: 
      • 25 or fewer persons are gathered at a venue without fixed seating, and attendance is limited to 20 persons per 1,000 square feet, including within any distinct area within the event space;
      • 25 or fewer persons are gathered at a venue with fixed seating, and attendance is limited to 20% of seating capacity of the venue
  • Please note that the order prohibits organized sports activities (with the exception of sport programs in compliance with a robust COVID-19 testing program).
  • View text of Gatherings and Face Mask Order

Involvement is critical to student success on campus. The Office of Student Life is working with our many student organizations and will be providing risk assessment tools to ensure safety. We will adjust our program offerings to minimize transmission or contraction of COVID-19 while still promoting student engagement and fun.

We have provided details and frequently asked questions below. If you do not find an answer to your question, please email studentlife@gvsu.edu.


Program Area Plans

Student Organizations

Student organization in person meetings and events are not recommended, but are permitted. If hosting an in person meeting or event, student organizations are required to utilize the Event Pass check-in tool, in the event there is a need to conduct contact tracing.

All in person student organization meetings or events are required to adhere to: 

Virtual participation options for members who are not comfortable attending a face to face meeting are recommended. Any meetings with a requirement that members must attend should have a virtual option.

GVSU is committed to the health and safety of students, faculty, and staff.  Due to health concerns related to the COVID-19 pandemic and increased risks associated with travel, GVSU has prohibited all non-essential travel (source: Lakers Together Handbook). 

Travel guidance for Registered Student Organizations (RSOs) follows the above-mentioned university policy.  Because RSO travel is considered non-essential to the university’s operations, it will not be permitted for the duration that the university travel prohibition is in place. RSOs are defined as student organizations registered through the Office of Student Life including Club Sports organizations administered by the department of Recreation & Wellness. A complete listing of RSOs can be found on Laker Link

Exceptions to this are rare and will be reviewed on a case-by-case basis by the Student Life Risk Management Committee in consultation with university leadership.  Please contact Eric Stevens in the Office of Student Life, stevene1@gvsu.edu, to submit a request for your travel exception to be reviewed.

On Campus Meetings:

Off Campus Meetings:

  • We strongly recommend that students follow all CDC and State guidelines regarding meetings in private / personal spaces off of campus.

Student organizations will be permitted to make reservations on campus, however new room capacity reductions will severely restrict the number of members who can be in a space for face to face meetings.

Campus room usage priorities are as follows: 1. Academic needs 2. Co-curricular and extra-curricular event space 3. General meeting requests.

All in person student organization meetings or events are required to adhere to: 

We strongly recommend that you utilize outdoor spaces or virtual alternatives to your in person meetings.

If hosting an in person meeting or event, student organizations are required to utilize the Event Pass check-in tool in the event there is a need to conduct contact tracing.

Student organizations will still have access to funds for virtual professional development, campus programming opportunities (both virtual and in person), and for equipment.  Due to the university's travel policy, student organizations will no longer qualify for funding for travel or vehicle rental.

The new Senate Funding Guidelines can be accessed HERE.

Club Sports are student organizations and must adhere to all of the policies listed in the "Office of Student Life Plans for Fall 2020" web page.  Club Sports must also adhere to the "Club Sports Return to Play" guidelines created by Recreation and Wellness.

In accordance with Michigan's executive orders: theater, singing, and dance activities with a face to face audience are currently suspended.

  • Practices should be held with strict physical distancing, face covering/face shield use, and no physical touching; practices should be held virtually when possible.
  • Consider the use of outdoor space for practices or performances where members and others can appropriately physically distance.
  • Follow room capacity requirements and seek the largest space available if you must practice indoors.

We also strongly recommend following the guidelines provided by the International Association of Dance Medicine and Science

It is strongly recommended that your organization utilizes virtual options as much as possible. 

We have put together a number of resources to help you utilize virtual options on the Virtual Organization Management page.

The Creation Station will be available starting the first day of classes by prior registration only. A sign-up for a specific time slot will be available prior to classes starting on the Student Organization website.


Community Service Learning Center (CSLC)

 All students are asked to comply with local, state and federal government public health guidelines. If you are interested in exploring remote or virtual service options, see our   Community Engagement Opportunities  webpage.

Please see our website and social media for opportunities to volunteer and donate blood on campus and at drives nearby.

At this time we will not be hosting in-person voter registration. Michigan residents are now able to register to vote online through the State of Michigan Voter Information Center.

Our series of Critical Conversations will be happening this fall. For more info, visit our Democracy 101 page.


Major Events & Campus Traditions

For the most up-to-date list of future events, visit the Office of Student Life calendar located on our homepage.


Support Services

Room Reservations, Kirkhof Center, Event Services

RESERVATIONS FOR STUDENT ORGANIZATIONS ARE ON HOLD THROUGH OCTOBER 1. WE WILL BEGINNING TAKING NEW REQUESTS ON OCTOBER 2.

Face coverings must be combined with social distancing, hand washing, self assessments, and a requirement to stay home when ill (even with mild symptoms), to have the best opportunity to reduce risk. Everyone is responsible for keeping the GVSU campus safe.
Resource: GVSU face covering policy

Based on the university and state guidelines for reducing risk and promoting safe environments, our event spaces have been reconfigured. Refer to our website for new space capacities (Russel H. Kirkhof Center, Cook-DeWitt Center). More information about event attendance will be shared when it is available.

If you would like to check availability, please contact Event Services. For additional information and complete list of locations, visit our Outdoor Spaces & Tables page.

Yes, with the exception of microphones. No microphones are available at this time.

At this time, there are no lobby tables in the Kirkhof Center or Kleiner Commons.


Promotions Office

You can get posters approved and stamped at the Office of Student Life front desk (KC 1110), if you'd like to post yourself for free.

Please visit the Promotions Office website for updates.

Yes! Fill out a service request like normal to get started. 

Please visit the Promotions Office website for updates.


The Office of Student Life is a department of the Division of Student Affairs of Grand Valley State University.