Amazon

Online Ordering

Ship To Address

All items purchased online (including Amazon) must be shipped to a GVSU address. Shipping to a personal or residential address is strictly prohibited.

No Personal Purchases

Any Amazon account that is used to purchase University items cannot be used for personal purchases. Amazon will grant GVSU accounts tax exemption status to eligible purchases for University business. Employees (faculty, staff, or students) may not use the sales tax exemption for personal purchases – this is a Michigan state sales tax law requirement. Procurement Services strongly recommends setting up separate Amazon accounts - one to be used solely for University purchases and the other for personal use. Claiming sales tax exemption on personal purchases makes you personally liable for tax fraud.

Procurement Services also strongly advises against storing GVSU purchasing card information on any online account (including Amazon) to prevent accidental personal purchases.

GVSU Purchasing Cards

A GVSU purchasing card is the only form of payment allowed on your University Amazon account. Amazon will automatically apply GVSU’s Michigan sales tax exemption to eligible purchases after you complete the Amazon Tax Exempt Program (ATEP) registration. Per state law, the University must pay directly for goods in order to qualify for any tax exemption. This means that you cannot claim sales tax exemption when you use your personal card and request reimbursement.

University Purchasing Policy

The current purchasing policy has not changed, nor have the Pcard use and documentation requirements. Those making purchases using Amazon are still required to provide the itemized receipt (not the confirmation of purchase summary email) as documentation for the Pcard reconciliation process. Please see the Cardholder Information website for further information.

University Sales Tax Exemption

All university Amazon accounts must be set up for tax exemption using the Amazon Tax Exemption Program (ATEP). Please watch your orders carefully to ensure that you are not being taxed on appropriate items.

ATEP only allows items sold and fulfilled by Amazon.com to be sales tax exempted. ATEP does not allow you to claim exemption on third party sellers selling through Amazon. You will not see an option to remove the tax for third party sellers. You will need to try to contact third party sellers separately to see if they can run the transaction without the sales tax.

If you have issues with sales tax on specific Amazon orders, email Amazon’s Tax Exemption Program directly at tax-exempt@amazon.com to ensure proper exemption.

Personal Amazon Accounts: The University’s sales tax exemption should not be associated with personal accounts. This is in violation of Michigan state sales tax laws. Procurement Services recommends setting up separate accounts for work and personal use.

Existing University Strategic Contracts

You may shop on Amazon to purchase allowable goods that are compliant with the purchasing policy. However, Amazon should not be utilized for products in lieu of existing strategic contracts. GVSU and E&I have negotiated excellent pricing with a variety of vendors. Items covered by contract should be purchased from the contracted vendor.


Amazon Tax Exempt Program (ATEP)

All accounts must be set up for tax exemption using the Amazon Tax Exemption Program (ATEP). Please watch your orders carefully to ensure that you are not being taxed on appropriate items.

All items purchased sold and fulfilled by Amazon.com LLC will be granted sales tax exemption. Third party sellers selling through Amazon will not grant the sales tax exemption. You will not see an option to remove the tax for third party sellers.

If you have issues with sales tax on specific Amazon orders, email Amazon’s Tax Exemption Program directly at exempt@amazon.com to ensure proper exemption.

Personal Amazon Accounts: The University’s sales tax exemption should not be associated with personal accounts. This is in violation of Michigan state sales tax laws. Procurement Services recommends setting up separate accounts for work and personal use.


GVSU Faculty and Staff using Amazon are required to sign up for the Amazon Tax Exempt Program.

 




Page last modified February 20, 2018