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Effective date: February 2017
About Affiliate Faculty:
Affiliate Faculty are defined in Chapter 4, Section 3 of the Board of Trustees Policies as follows: “Affiliate Faculty serve in a specialized role such as a clinical coordinator, field supervisor, or may be selected to teach a limited range of courses. Those individuals who are selected to teach full time on nine-month appointments normally maintain twenty-four (24) to thirty (30) credit hours per year. Those individuals selected to teach part time on nine-month appointments normally maintain six (6) to eleven (11) credit hours per semester. Such individuals are normally not terminally qualified in their respective discipline. Affiliate faculty normally teach a limited range of courses and are not expected to participate in curriculum development, university service, or scholarly activity (beyond staying current in their fields) as a condition of employment.”
Reviews of most affiliate faculty should focus primarily on their teaching and specific teaching-related assignments, as clearly defined by their unit and/or college. Performance of duties other than teaching should also be evaluated, provided that a description of those duties are provided in writing.
Affiliates are typically reviewed during the Winter semester. Affiliate faculty on one-year contracts should be reviewed no earlier than their second semester. Fall reviews are permitted in order to balance the workload in units with many affiliate faculty, or for some contract renewals done in tandem with promotion to Senior Affiliate (details below).
About Review Procedures:
A unit or college may follow the procedures described in this section, or an alternate procedure. In either case, affiliate faculty members should be provided with a written document that includes a listing of internal deadlines, expectations of documents to be submitted, and evaluation standards and procedures.
Recommended Review Procedures:
Promotion to Senior Affiliate Faculty:
After successfully completing seven successive years at Grand Valley State University as an affiliate, an affiliate faculty member is eligible to apply for appointment as a Senior Affiliate.
Only candidates that meet the university’s Faculty Qualifications Policy may be considered for promotion.
To apply, the candidate communicates to the appropriate Dean who notifies the Unit Head of the request. Documents that must be included in the review are classroom visit reports, student teaching evaluations, and the following provided by the candidate: self-evaluation of teaching, syllabi, and other teaching-related materials. Other documents (e.g. letters of recommendation) are also allowed, at the discretion of the Unit Head.
To consider applications for promotion, Colleges should define internal procedures that are consistent with the guidelines above and in harmony with current practices for Affiliate Faculty contract renewal. This includes setting internal deadlines, expectations of documents to be submitted, and evaluation standards and procedures. Deadlines should take into account that most affiliates begin service in August of an academic year, although there are also a few that begin service at other times. There are not University-wide forms or procedures for promotion to Senior Affiliate Faculty, beyond what is expressed in this document. Note that for promotion, the decision of the Dean is final and cannot be appealed.
The review for promotion may be done in tandem with a review for contract renewal, or separately. In either case, the department, or an appointed committee of the department (such as the review team described above), will review the candidate’s materials, focusing on evidence of successful teaching. By vote, the department or committee may recommend promotion to Senior Affiliate Faculty or recommend not promoting the candidate at this time. This recommendation is sent to the Unit Head, who transmits it to the Dean for final decision.
Promotions are effective with the beginning of the next academic year appointment, but not before the beginning of the ninth year, and include an additional $1,000 added to the Senior Affiliate Faculty member’s base pay. The promotion increment will be prorated for 9-month affiliates who are not 1.0 FTE and 12-month affiliates who are less than 0.75 FTE.
For budgetary planning, by the end of Fall semester the Dean should report to the Office of the Provost the promotions under consideration.
Promotions are reported to the Office of the Provost via the same Hiring Approval Form used when renewing a contract, and the promotion increment should be included on the salary spreadsheets that are completed in late Winter semester. Once a decision to promote is made, the Dean may provide a letter to the faculty member.
Important Note that Applies to Affiliates in their Seventh Year of Service: Many affiliate faculty are reviewed for a new three-year contract during their seventh year of service. In this case, if the affiliate faculty member is planning to apply for promotion during their eighth year (it is OK to ask), then there is no problem to start the review for promotion in conjunction with the review for contract renewal. As indicated in the Board of Trustees Policies, the decision on contract renewal will still need to occur by May 1, but the formal decision on promotion could not be done until the faculty member applies, which they cannot do until after May 1. Promotions in this situation would not take effect until the end of the eighth year of service.
Questions? Please contact Ed Aboufadel, Associate Vice President for Academic Affairs, in the Office of the Provost. (email@example.com, 616-331-2400)