DONE_Video/Photo Event Coverage Request Form

Thank you for choosing the Promotions Office for your event coverage! For more information on our video or photo packages: click here

We will process your request within 2-3 business days. If you have any questions or need immediate assistance, please email or call (616) 331-8692.

NOTE: Advance submission is required. A $25 late fee may be applied if two weeks notice is not provided. 

* denotes a required field

Request Contact

Build Your Order!

Type of coverage? *

[PHOTO] Event Coverage

  • Rate: $25 hour 
  • Photos available 48 hrs. after event
  • Link sent to allow for easy digital download 

Standard Video Coverage: $100

  • One-hour event coverage for archival purposes
  • Single camera/single microphone
  • Media available two weeks after event

Specialty Coverage: Request a quote!

  • If our standard package doesn't fit your needs, we can help!
  • After your request is submitted we will get in touch to discuss coverage for your event.

Select your delivery format: *

DVD Pickup: 

Your DVD will be available in the Promotions Office (Kirkhof Center 1108) two weeks after your event. An email reminder will be sent.

Additional Extras (By selecting, you agree to associated charges)

Include Media (PowerPoint slides or other media aids): $30 

Items will be edited into the presentation when appropriate.

Send your powerpoint, other digital media or links to

Additional Hour: $50 

Our standard package is based on a single hour of coverage. If you need more for a longer event, select this option. Total cost will be determined by event info later submitted.

Additional DVDs: $5/each

DVDs include a custom printed label. NOTE: One complementary DVD is included in all packages.

Travel Surcharge: Varies by location

The Video Team is based out of the Promotions Office located in the Kirkhof Center on the Allendale Campus. A surcharge will cover the cost of transporting staff and equipment. 

Downtown Pew/CHS Campus: $30

Rush Fee: $75

Typical turnaround is two (2) weeks or ten (10) business days from event recording. By selecting this option, your event media will be available sooner. Confirm with the project manager about a delivery date. 

Live Streaming: $75

Live streaming through YouTube, allows you to embed your event in CMS, share via social media, or display in overflow spaces. 

Event Details

NOTE: Depending on the event, the start/end time for an event might be different from the time you are looking for video/photo coverage.


Cash and credit should be paid in person at the front desk of the Promotions Office (Kirkhof Center 0008).

Make checks payable to: Grand Valley State University

Send to:

Promotions Office
0008 Kirkhof Center
1 Campus Dr. 
Allendale, MI 49401-9403

If you have any questions, please contact us at (616) 331-8692.