Policy Details


Date of Last Update
7/1/2017

Approved By
  • Board of Trustees
  • Provost
  • University Academic Senate / Provost

Responsible Office
Provost Office

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Faculty Planning: Faculty Activity Plans and Faculty Activity Reports

FH 3.02 A-B

  1. Policy Statement

Policy Statement

Grand Valley State University uses a two-part faculty planning process. The first part of the process involves each faculty member consulting with their Unit Head and putting together a prospective Faculty Activity Plan (FAP) that outlines their anticipated activities and significant focus for the next calendar year. The second part involves filling out a retrospective Faculty Activity Report (FAR) to document how much of their FAP they were able to complete. The purposes of this planning process are to allow faculty members to develop individualized activity plans that reflect various career stages and interests, to help tenure-track faculty make positive progress towards tenure, to encourage all faculty to continue to be reflective about their roles at the university, and to provide a more objective basis for salary adjustments. (See Faculty Handbook FH 3.06: Faculty Salary Adjustment Program and Board of Trustees' Policies BOT 4.2.10.5 D: Candidate Materials).

A.  Faculty Activity Plan (FAP)

Faculty members plan their teaching, scholarship, and service activities a year at a time and share them with their Unit Head for advice and agreement.  By October 1 of each year, faculty members shall prepare and submit Faculty Activity Plans (FAPs) for the calendar year ahead (the coming winter and following fall semesters), indicating the courses they are prepared to teach, the service activities (including reassigned time) in which they may engage, and the expected outcomes of their Significant Focus (see 3.01.E above). The Unit Head will collect and review the FAPs and will hold individual discussions with each untenured faculty member.  When both Unit Head and the faculty member are satisfied that the proposed FAP is realistic and consistent with unit and college expectations, the Unit Head signs it and makes it available to the unit.  If modifications to the FAPs of either tenured or untenured faculty are needed as the year progresses, the faculty member discusses necessary changes with the Unit Head and edits the FAP to reflect approved changes. At the close of the calendar year, all FAPs will be appended to the corresponding year’s Faculty Activity Reports (see Faculty Handbook FH 3.02.B below).

B.    Faculty Activity Report (FAR)

Faculty members shall prepare and submit current vitae along with Faculty Activity Reports (FARs) for the preceding calendar year not later than February 1 of each year.  The FAR lists the courses that were taught, details the service (including reassigned time) that was performed, and explains the outcomes of the Significant Focus.  Each year’s FAR should discuss how much of the work anticipated in the corresponding FAP was able to be completed and explain any additional work performed. The Unit Head will collect the vitae and FAR, append to it the corresponding  FAP, and distribute the three documents to the unit for peer review.  The compiled results of the peer review and Unit Head’s evaluation form the basis of the annual discussion between Unit Head and faculty to set salary.  These documents also are used cumulatively to inform tenure and promotion decisions (see Faculty Handbook FH 3.05.B and FH 3.06).

The policy for extending probationary appointments by pausing the tenure clock can be found in the Board of Trustees' Policies BOT 4.2.7.2