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President's Cabinet (PC)

The President’s Cabinet reviews and approves policies that have University-wide applicability that are in addition to those policies approved by the Board of Trustees.  These policies are assigned to an administrative unit for oversight.

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University-Wide Policies (formerly Grand Valley Manual)

Title Policy Number Responsible Office
Winter Hall Meeting Room Policy PC 6.26 Conference Planning & Hospitality Services
Web Polices for Academic and Administrative Units PC 7.5 Institutional Marketing
Web Accessibility Policy PC 9.7 Equity, Planning, and Compliance Unit
Weapons Policy PC 6.27 Public Safety
Volunteers Policy PC 10.7 Legal, Compliance & Risk Management
Voicemail Policy PC 11.4 Information Technology
Use of Security Cameras PC 6.29 Public Safety
Unmanned Aircraft System / Drone Policy PC 6.20 Public Safety
University Designated and Plant Reserve Funds Policy PC 6.19 University Budgets
United States Government Documents Internet Use PC 3.14 University Libraries
Travel Policy and Procedures PC 6.18 Business and Finance
Training of Personnel Involved in Animal Research PC 3.13 Center for Scholarly and Creative Excellence
Timecard / Timekeeping Policy PC 6.17 Business and Finance
Textbooks and Course Materials Policy PC 3.12 Provost Office
Student Computing Account Agreement PC 11.13 Information Technology
Space Heaters and Personal Appliance Policy PC 6.16 Pew Campus Operations/ Allendale Facilities Services
Space Assignment Policy PC 3.15 Provost and Facility Planning Offices
Software Support Policy PC 11.12 Information Technology
Social Security Number Privacy Policy PC 10.6 Legal, Compliance & Risk Management
Smoking (and Vaping) Policy PC 4.6 Human Resources
Sexual or Gender-Based Harassment (Including Retaliation) Policy PC 9.3 Inclusion and Equity
Sexual Misconduct Policy Including: Sexual Assault, Sexual Exploitation, Intimate Partner Violence (Domestic or Dating Violence), Stalking & Retaliation PC 9.4 Inclusion and Equity
Service and Consulting Agreements Policy PC 3.17 Center for Scholarly and Creative Excellence
Secure Office Procedure PC 11.11 Information Technology
Relocation Policy (Moving) PC 6.15 Business and Finance
Religious Inclusion Policy PC 9.6 Inclusion and Equity/Office of Affirmative Action
Publications and Advertising PC 7.4 Institutional Marketing
Public Folder Policy PC 11.10 Information Technology
Privacy Policy PC 8.5 University Development
Principal Investigator Eligibility Policy PC 3.18 Center for Scholarly and Creative Excellence
Political Activity Policy PC 10.5 Legal, Compliance & Risk Management
Policy on Policies PC 2.2 Office of the President
Policy Flow Chart PC 2.3 Legal, Compliance & Risk Management
Phonemail Policy PC 11.9 Telecommunications
Parking Ordinance PC 6.28 Public Safety
Non-Affiliate/Guest Use of Library Resources and Computers PC 3.9 University Libraries
Motion Picture/Video/Film/Digital Imaging Production on the Campus PC 7.3 University Communications
Minors on Campus Policy PC 9.8 Human Resources
Military Leave of Absence Policy for Faculty Staff PC 4.5 Human Resources
Lightning/Severe Weather Policy - Athletics PC 6.14 Athletics
Legal Services Policy PC 10.2 Legal, Compliance & Risk Management
Laker Store Policy PC 6.21 GVSU Laker Store
Lake Michigan Center Event Policy PC 6.25 Conference Planning & Hospitality Services
Keys and Card Access Policy - Pew Campus PC 6.13 Pew Campus Operations
Key Policy - Allendale Campus PC 6.12 Facilities Services
Invoice Payment Policy PC 6.11 Business and Finance
Interior Signage Standards Policy PC 6.10 Facilities Planning
Identity Theft Detection Policy PC 6.9 Business and Finance
Identity Standards Policy PC 7.2 Institutional Marketing
Identification Card Policy PC 4.4 Human Resources
Housing Contract Release Policy PC 5.2 Housing and Residence Life
Honorary Naming of a Portion of a GVSU Facility Policy PC 2.1 Office of the President
Heating and Cooling Set Points PC 6.8 Facilities Services
Grounds and Facility Use Policy PC 10.4 Legal, Compliance & Risk Management
Gift Acceptance and Disposition Policy PC 8.4 University Development
General Responsibilities of Principal Investigators/Project Directors Policy PC 3.8 Center for Scholarly and Creative Excellence
Fundraising Policy PC 8.3 University Development
Freedom of Information Act Policy PC 10.3 Legal, Compliance & Risk Management
Family and Medical Leave Act (FMLA) Policy PC 4.3 Human Resources
Faculty/Staff Abuse of Technology PC 11.8 Information Technology
Facilities and Administrative Cost Policy PC 3.7 Center for Scholarly and Creative Excellence
Externally Sponsored Projects Policy PC 3.11 Center for Scholarly and Creative Excellence
Export Control Policy PC 3.6 Center for Scholarly and Creative Excellence
Exercise Release Time Policy PC 4.2 Human Resources
Event Signs and Banners Policy - Allendale Campus PC 6.7 Facilities Services
Equipment Acquisition and Disposal Policy PC 6.5 Business and Finance
Endowment Spending PC 6.4 Business and Finance
Endowment Match Policy PC 8.2 University Development
Email Policy PC 11.2 Information Technology
Eberhard Center Event Policy PC 6.24 Conference Planning & Hospitality Services
Disability Accommodation Policy for Faculty and Staff PC 9.5 Inclusion and Equity
Digital Media Policy PC 11.6 Inclusion and Equity/Office of Affirmative Action
DeVos Center Room Rental Policy PC 6.23 Conference Planning & Hospitality Services
Crisis Communication Plan PC 7.1 University Communications
Copyright Policy PC 3.5 University Libraries
Cook-DeVos Center Student Access Cards Policy PC 6.2 Pew Campus Operations
Cook-DeVos Center for Health Sciences Event Policy PC 6.22 Conference Planning & Hospitality Services
Consensual Relationship Policy PC 9.2 Inclusion and Equity/Office of Affirmative Action
Conflict of Interest Policy PC 10.1 Legal, Compliance & Risk Management
Conflict of Interest in Research Policy PC 3.4 Center for Scholarly and Creative Excellence
Confidentiality, Data & Security Policy PC 11.7 Information Technology
Computing Conditions of Use (Information Technology) PC 11.5 Information Technology
Computer Virus and Malware Policy PC 11.3 Information Technology
Commercial Activity Policy PC 10.4.1 Legal, Compliance & Risk Management
Collegiality Policy PC 3.3 Provost Office
Cellular Phone and Wireless Communication Policy PC 11.1 Information Technology
Cancellation/Closure Policy PC 6.3 Public Safety
Bridge Fund Request Policy PC 3.2 Center for Scholarly and Creative Excellence
Art Collection Maintenance and Care Policy PC 3.1 Art Gallery Department
Anti-Harassment Policy PC 9.1 Inclusion and Equity/Office of Affirmative Action
Animals on Property Owned or Controlled by the University PC 6.1 Public Safety
Alumni House Policy for Faculty/Staff PC 8.1 Alumni Relations
Alcohol and Other Drugs Policy PC 5.1 Alcohol and Other Drugs Campus Education and Services Office (ACES)
Adoption Leave Policy PC 4.1 Human Resources
Accompanying Students Outside the U.S.A. Policy PC 3.16 Office of the Provost

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Organizational Charts

Title Policy Number Responsible Office
Use of Security Cameras PC 6.29 Public Safety
University Relations Division Organizational Chart ORG 1.8 Legal, Compliance & Risk Management
University Development Organizational Chart ORG 1.4 Legal, Compliance & Risk Management
Legal, Compliance and Risk Management Organizational Chart ORG 1.7 Legal, Compliance & Risk Management
Inclusion and Equity Organization Chart ORG 1.2 Legal, Compliance & Risk Management
Finance and Administration Organizational Chart ORG 1.6 Legal, Compliance & Risk Management
Enrollment Development Organizational Chart ORG 1.3 Legal, Compliance & Risk Management
Administration Organization Chart ORG 1.1 Legal, Compliance & Risk Management
Academic and Student Affairs Organizational Chart ORG 1.5 Legal, Compliance & Risk Management

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Student Code

Title Policy Number Responsible Office
Wheeled Devices STU 2.2.13 Dean of Students Office
Voluntary Compliance STU 2.5.9 Dean of Students Office
Use of Security Cameras PC 6.29 Public Safety
Unauthorized Entry STU 2.2.11 Dean of Students Office
Threatening Behaviors STU 2.4.5 Dean of Students Office
Taking of Property STU 2.1.5 Dean of Students Office
Student Non-Academic Grievance Process STU 7.0 Dean of Students Office
Student Conduct Procedures STU 3.0 Dean of Students Office
Stolen Property STU 2.1.4 Dean of Students Office
Rioting STU 2.2.9 Dean of Students Office
Retaliation STU 2.3.4 Dean of Students Office
Public Exposure STU 2.4.3 Dean of Students Office
Parking Ordinance PC 6.28 Public Safety
Other Policies STU 2.5.7 Dean of Students Office
Legality STU 2.5.6 Dean of Students Office
Keys/Access Cards STU 2.2.8 Dean of Students Office
Introduction STU 1.0 Dean of Students Office
Information Technology STU 2.2.7 Dean of Students Office
Identification Cards STU 2.2.6 Dean of Students Office
Health & Safety STU 2.5.5 Dean of Students Office
Hazing STU 2.4.2 Dean of Students Office
Harm to Persons STU 2.4.1 Dean of Students Office
Gambling STU 2.2.5 Dean of Students Office
Fire Alarms STU 2.2.4 Dean of Students Office
Financial Responsibility STU 2.5.4 Dean of Students Office
False Information STU 2.1.3 Dean of Students Office
Disruptions STU 2.2.3 Dean of Students Office
Damage & Destruction STU 2.2.2 Dean of Students Office
Complicity STU 2.3.3 Dean of Students Office
Collusion STU 2.1.2 Dean of Students Office
Class Removal STU 5.0 Dean of Students Office
Academic Integrity of Grades & Scholarship STU 4.0 Dean of Students Office
Academic Grievance Process STU 6.0 Dean of Students Office
Abuse of Conduct Process STU 2.3.1 Dean of Students Office