Frequently Asked Questions

Complete proposals are due January 24, 2020.

Review of forwarded proposals by the URC will be completed March 6, 2020.

Notification emails will be sent by March 13, 2020.

No. The online application consists mainly of general information questions, and it will not save your progress. Be sure you are ready to upload your proposal when you begin the online application, as the system does not allow you to apply in steps. Your submission must be made all at once. You will need to submit a complete proposal in order for it to be considered by the Undergraduate Research Council (URC).

The following items will be checked BEFORE the proposal is accepted. The Student Summer Scholars program is VERY competitive and all proposals that do not adhere to the requirements given in the proposal materials will not be accepted for consideration.

  1. The information section is complete.
  2. All sections of the proposal are present.
  3. The total budget is less than or equal to $7750 for full S3, and $3900 for MS3.

The MS3 program is available to lower division or first year transfer undergraduate students at GVSU. "Lower division" is defined as a student in their first year or second year at Grand Valley State University. It is not based on your credits classification.

No, graduate students are not eligible for the Student Summer Scholars program.

No, the Student Summer Scholars program is an outside of the classroom experience. It cannot be used for course credit, nor can it be used for an Honors Thesis.

All complete and accepted proposals will be read and evaluated by the Undergraduate Research Council (URC). URC will assess the proposals based upon the proposal criteria and rank the proposals based upon quality. From this information, URC will decide which proposals will be funded.

If your proposal is considered by the URC but not funded, you will receive general feedback and an indication of how the proposal could have been improved.

Here are some common reasons that can contribute to an proposal not being funded:

  1. The student's background and preparation was not deemed to be adequate to achieve the stated goals of the project.
  2. The narrative of the project was not written for a non-specialist.
  3. The project was deemed too ambitious to be successfully completed in the time given.
  4. The quality of the mentoring experience for the student was deemed to be inadequate in the proposed activities.
  5. The faculty member did not appropriately document the commitment of other agencies vital to the success of the project.
  6. The student was not sufficiently involved in the project either in terms of time or in terms of responsibilities.
  7. The faculty member did not indicate sufficient commitment of time to the project; or the other commitments of the faculty member were deemed to be too demanding to allow a successful mentoring experience or successful creative activity.
  8. The student did not indicate that they were going to commit enough time to the project to allow it to be successful or the other commitments of the student were deemed to be too demanding to allow a successful mentoring experience or successful creative activity. (In general, the only other commitments of the student during the Spring/Summer semester should be taking, at most, one 3 credit class (in either 6 week session) or (but not both) working less than 15 hours a week.)

All scholars (and mentors where noted) are expected to participate in (dates below are tentative - see our more detailed Program Schedule as dates are solidified):

  • Orientation - May 4, 2020 [Mentors also] (typically held in the beginning of May)
  • Monthly Scholar Meetings with Director or Chair
  • Social Activity - (typically late June)
  • Mentor Meetings with Director or Chair - July 6-10, 2020 (typically at mid-point of July)
  • Scholarly Dissemination Workshop - July 13, 2020 (typically in early July)
  • Writing Retreat - July 22 & 23, 2020 (typically near end of July)
  • Final Reports and Student Reflections - September 4, 2020 (typically first Friday of September)
  • Showcase - September 10, 2020 [Mentors also] (more information to come)
  • Student Scholars Day - April 14, 2021 [Mentors also] (always the second Wednesday of April)

Proposals must be written in 12 point Times New Roman font, double-spaced, with 1 inch margins. Proposals must have a cover sheet featuring a title, student scholar name, and faculty mentor name(s). Proposals must include section headers and page numbers.

No, two full-time Student Summer Scholars proposals will not be accepted. This program is designed to be a one-on-one intensive experience with a faculty member. Having two projects, even if related, would distract from this goal.

However, there have been cases where an S3 faculty member has served as mentor concurrently with an MS3 scholar or a McNair Scholar. There are restrictions involved with this. Contact OURS at 616-331-8100 or for clarification.

Yes, however they must be two different, complete proposals. The responsibilities of the student, and goals of the project must differ between the proposals. Each proposal will be treated independently and they should not refer to each other in a substantial way. No preferences will be given to such a pair of proposals.

Yes, but there will be no increase in faculty stipend or supply money.

As soon as you hear about the funding of your proposal, you should begin the process to secure the appropriate approval. You cannot begin any research until the approval has been obtained.

The stipends for the student and faculty will be disbursed through the university payroll office. You should expect appropriate taxes to be levied and removed on these earnings. The money for the supplies portion of the budget will be given via a reimbursement process.