Frequently Asked Questions

When is the proposal deadline?

January 25, 2019

What is the timeline for the review process?

Complete proposals are due January 25, 2019.

Review of forwarded proposals by the URC will be completed March 1, 2019.

Faculty and student notified of funding decision by March 15, 2019.

Will the online application save my progress?

No. The online application consists mainly of general information questions, and it will not save your progress. Be sure you are ready to upload your proposal when you begin the online application, as the system does not allow you to apply in steps. Your submission must be made all at once. You will need to submit a complete proposal in order for it to be considered by the Undergraduate Research Council (URC).

What is the intake procedure for the proposals?

The following items will be checked BEFORE the proposal is accepted. The Student Summer Scholars program is VERY competitive and all proposals that do not adhere to the requirements given in the proposal materials will not be accepted for consideration.

  1. The information section is complete.
  2. All sections of the proposal are present.
  3. The total budget is less than or equal to $6725 for full S3, and $3625 for MS3.

What does "lower division student" mean for MS3 eligibility?

The MS3 program is available to lower division or first year transfer undergraduate students at GVSU. "Lower division" is defined as a student in their first year or second year at Grand Valley State University. It is not based on your credits classification.

Are graduate students eligible?

No, graduate students are not eligible for the Student Summer Scholars program.

Can I receive course credit for my S3 research?

No, the Student Summer Scholars program is an outside of the classroom experience. It cannot be used for course credit, nor can it be used for an Honors Thesis.

What is the procedure for evaluating the proposals?

All complete and accepted proposals will be read and evaluated by the Undergraduate Research Council (URC). URC will assess the proposals based upon the proposal criteria and rank the proposals based upon quality. From this information, URC will decide which proposals will be funded.

What feedback will I receive if my proposal is not funded?

If your proposal is considered by the URC but not funded, you will receive general feedback and an indication of how the proposal could have been improved.

Here are some common reasons that can contribute to an proposal not being funded:

  1. The student's background and preparation was not deemed to be adequate to achieve the stated goals of the project.
  2. The narrative of the project was not written for a non-specialist.
  3. The project was deemed too ambitious to be successfully completed in the time given.
  4. The quality of the mentoring experience for the student was deemed to be inadequate in the proposed activities.
  5. The faculty member did not appropriately document the commitment of other agencies vital to the success of the project.
  6. The student was not sufficiently involved in the project either in terms of time or in terms of responsibilities.
  7. The faculty member did not indicate sufficient commitment of time to the project; or the other commitments of the faculty member were deemed to be too demanding to allow a successful mentoring experience or successful creative activity.
  8. The student did not indicate that they were going to commit enough time to the project to allow it to be successful or the other commitments of the student were deemed to be too demanding to allow a successful mentoring experience or successful creative activity. (In general, the only other commitments of the student during the Spring/Summer semester should be taking, at most, one 3 credit class (in either 6 week session) or (but not both) working less than 15 hours a week.)

What are the commitments/dates if my proposal is accepted?

All scholars (and mentors where noted) are expected to participate in (dates below are tentative):

  • Orientation - May 7, 2018 [Mentors also] (typically held in the beginning of May)
  • Social Activity - (typically early June)
  • Team Meetings - [Mentors also] (typically at mid-point of program)
  • Final Preparation Meeting - July 10, 2018 (typically in early July)
  • Writing Retreat - July 16 & 17, 2018 (typically mid-July)
  • Showcase - July 24, 2018 [Mentors also] (typically the end of July)
  • Final Reports and Student Reflections - September 7, 2018 (typically first Friday of September)
  • Student Scholars Day - April 10, 2019 [Mentors also] (always the second Wednesday of April)

Also see our more detailed Program Schedule as dates are solidified.

What is the format I should use for my proposal?

Proposals must be written in 12 point Times New Roman font, double-spaced, with 1 inch margins. Proposals must have a cover sheet featuring a title, student scholar name, and faculty mentor name(s). Proposals must include section headers and page numbers.

Can one faculty member submit two different proposals each with a different student?

No, two full-time Student Summer Scholars proposals will not be accepted. This program is designed to be a one-on-one intensive experience with a faculty member. Having two projects, even if related, would distract from this goal.

However, there have been cases where an S3 faculty member has served as mentor concurrently with an MS3 scholar or a REACH Scholar. There are restrictions involved with this. Contact OURS at 616-331-8100 or for clarification.

Can two different faculty members submit two different proposals each with a different student? That is, could two faculty and two students form a research or creative team and obtain funding?

Yes, however they must be two different, complete proposals. The responsibilities of the student, and goals of the project must differ between the proposals. Each proposal will be treated independently and they should not refer to each other in a substantial way. No preferences will be given to such a pair of proposals.

Can two different faculty members submit a single proposal with a single student?

Yes, but there will be no increase in faculty stipend or supply money.

When do we apply to the Human Subjects Review Committee or Institutional Animal Care and Use Committee for approval?

As soon as you hear about the funding of your proposal, you should begin the process to secure the appropriate approval. You cannot begin any research until the approval has been obtained.

If we obtain an S3 grant, how will the money be disbursed?

The stipends for the student and faculty will be disbursed through the university payroll office. You should expect appropriate taxes to be levied and removed on these earnings. The money for the supplies portion of the budget will be given via a reimbursement process.

Page last modified April 30, 2018