PREPAREDNESS & RESPONSE PLAN
The following document supports MIOSHA/OSHA COVID Guidance Document dated 06/10/2021. This document serves as the GVSU COVID-19 Preparedness and Response Plan for all employees. This plan is maintained on the GVSU website.
Scope and Application
These procedures apply to GVSU as subject of the Michigan Occupational Safety and Health Act. All sections of this plan apply to all employees at GVSU.
Close Contact: someone who was within 6ft of an infected person for at least 15 minutes starting from 2 days before illness onset (or for asymptomatic persons, 2 days prior to specimen collection) until the time the person is isolated.
COVID-19: coronavirus disease 2019, a severe acute respiratory disease characterized by symptoms including fever, cough, fatigue, and shortness of breath which may progress to pneumonia, multi-organ failure, & death.
Fully vaccinated persons” means persons for whom at least 2 weeks have passed after receiving the final dose of an FDA-approved or authorized COVID-19 vaccine. Known Cases of COVID-19: person who have been confirmed through diagnostic testing to have COVID-19.
SARS-CoV-2: severe acute respiratory syndrome coronavirus 2, the virus which is the causative agent of COVID-19.
Suspected Cases of COVID-19: persons who have symptoms of COVID-19 but have not been confirmed through diagnostic testing or person who have had close contact with a person who has been confirmed through diagnostic testing.
Workplace COVID Response Coordinator
The workplace response coordinator functions are performed by the GVSU Virus Action Team headed by Greg Sanial - Vice President for Finance and Administration.
Faculty/Staff Member Exposure to SARS-CoV-2
Faculty/Staff member risk of occupational exposure to SARS-CoV-2, the virus that causes COVID-19, during an outbreak may vary from very high to high, medium, or lower (caution) risk. The level of risk depends in part on the industry type, need for contact within 6 feet of people known to be, or suspected of being, infected with SARS-CoV-2, or requirement for repeated or extended contact with persons known to be, or suspected of being, infected with SARS-CoV-2. GVSU shall evaluate routine and reasonably anticipated tasks and procedures to determine whether there is actual or reasonably anticipated staff member exposure to SARS-CoV-2. The risk assessment for GVSU faculty/staff members is outlined below for reasonable and anticipated tasks.
Lower Exposure Risk
Lower exposure risk (caution) jobs are those that do not require contact with unvaccinated people or people known to be, or suspected of being, infected with SARS-CoV-2 nor frequent close contact with (i.e., within 6 feet of) the general public. Faculty/staff members in this category have minimal occupational contact with the public and other staff members.
- All faculty/staff members working completely remote
- Faculty/staff members who have infrequent contact with the general public and student population.
Medium Exposure Risk
Medium exposure risk jobs include those that require frequent and/or close contact with (i.e., within 6 feet of) unvaccinated people or people who may be infected with SARS-CoV-2, but who are not known or suspected COVID-19 patients.
- Faculty/staff members who have frequent contact with the general public or student population.
High Exposure Risk
High exposure risk jobs are those with high potential for exposure to unvaccinated people or people that known or suspected sources of COVID-19. Staff Members in this category could include licensed health care professionals, medical first responders, and law enforcement.
- Law enforcement/First responders
- GVSU COVID Testing Program Workers
- Athletic Trainers
- Faculty in clinical practice positions
Very High Exposure Risk
Very high exposure risk jobs are tasks and procedures with high potential for exposure to known or suspected sources of COVID-19 during specific medical and laboratory procedures.
- Health Care Workers (GVSU Family Health Center)
COVID-19 Preparedness and Response Plan
GVSU has developed a comprehensive plan to address all aspects of COVID-19 that are consistent with the current guidance from the U.S. Center for Disease Control and Prevention (CDC) and Occupational Health and Safety Administration (OSHA). This plan is online at Lakers Together and includes:
- Building ventilation rates will be modified as needed in the work environment.
- Install physical barriers, such as clear plastic sneeze guards.
- Signs are posted to remind unvaccinated employees and visitors to social distance, wash hands, and wear face coverings.
- A Lakers Together Faculty/Staff website is maintained so that employees have access to information on personal protective equipment, cleaning and disinfecting, the wearing of facemask, social distancing, and other control measures to mitigate exposure to COVID-19.
- Not requiring a healthcare provider’s note for staff members who are sick with acute respiratory illness to validate their illness or to return to work.
- Maintain flexible policies that permit staff member to stay home to care for a sick family member. GVSU is aware that more staff members may need to stay at home to care for sick children or other sick family members than is usual.
- Develop communications plans, including a forum for answering staff members’ concerns and internet-based communications. EMAIL: email@example.com.
Basic Infection Prevention Measures
- Mask wearing is required for all faculty and staff working or providing services in public spaces and office areas where social distancing cannot be maintained by physical barriers.
- Providing resources and a work environment that promotes personal hygiene. For example, no-touch trash cans, hand soap, alcohol-based hand rubs containing at least 60 percent alcohol, disinfectants, and disposable towels for staff members to clean their work surfaces. Requiring regular hand washing or using of alcohol-based hand rubs. Staff Members should always wash hands. Post handwashing signs in restrooms.
- Encourage staff members to stay home if they are sick.
- Prohibit staff members from using other staff members’ phones, desks, offices, or other work tools and equipment, when possible.
- Grand Valley is continuing enhanced cleaning procedures and following CDC guidance. Details on cleaning information are available at the Lakers Together Cleaning and Sanitation webpage.
- Increasing standards of facility cleaning and disinfection to limit staff member and patron exposure to COVID-19, as well as adopting protocols to clean and disinfect in the event of a positive COVID-19 case in the workplace.
- Cleaning procedures are established and practiced daily. Increased cleaning of touchpoints will remain a focus in custodial staff daily routines.
- Maintain regular housekeeping practices, including routine cleaning and disinfecting of surfaces, equipment, and other elements of the work environment using EPA approved disinfectants for SARS-CoV-2.
- Promoting remote work to the fullest extent possible.
- GVSU has assessed its operations and deemed certain positions that are feasible for remote work. Employees can ask their supervisor if you are not aware of your designation.
- As part of our work toward a safe environment, the daily self-assessment (accessed by smartphone, tablet or computer) is available for faculty, staff and students. This is required for anyone coming to campus.
- Staff members must complete a self-assessment on any day they are working on campus.
- Visitors to campus must complete the self-assessment prior to arrival.
- Individuals who report symptoms that may be related to COVID-19, or an exposure will be directed to contact the GVSU COVID Resource Center at 833-734-0020 OR log into the Spectrum Health MyChart app to complete a 2nd level screening to determine if they need to be tested for COVID-19. Spectrum Health will contact individuals who do not call the resource center or conduct the screening.
- The Virus Action Team is administering, or overseeing the administration, of a variety of testing plans for the GVSU community:
- Symptomatic/Exposure: People with symptoms or an exposure to a known case of COVID-19 should report this on their daily self-assessment, and contact the 24/7 GVSU COVID Health Line 833-734-0020 to schedule testing. More options can be found in the Overview below.
- Ongoing testing of high-risk groups: Groups at higher-risk of infection - such as athletes, and critical personnel - will be tested regularly. Testing is available on a weekly and voluntary basis for all employees that are on-campus.
- Prompt identification and isolation of potentially infectious individuals is a critical step in protecting staff members, students, visitors, and others. GVSU has implemented a self-screening system for faculty, staff, and students.
- GVSU Office of the Vice Provost for Health, Human Resources, and the Dean of Student’s office are tracking all known students and staff members who are in quarantine and/or isolation.
- GVSU directs individuals identified as close contacts to quarantine, and obtain appropriate testing. GVSU requires individuals who test positive to isolation. Appropriate accommodations for quarantine and isolation are provided for on campus students.
- GVSU has limited those staff in close contact with a sick person or who have prolonged/repeated contact with such persons to the Department of Public Safety personal only.
- Staff Members with a known or suspected case of COVID-19 may return to the workplace only after they are no longer infectious according to the latest guidelines from the CDC and released from any quarantine or isolation order by the local health department.
- There are a number of supports available for students, faculty and staff members. If they have personal health concerns, including symptoms or COVID-19 exposure, or a positive test, they can call the GVSU/Spectrum Health 24-hour hotline at (833) 734-0020. All health-related questions should be directed to this hotline.
- Grand Valley's Housing and Residence Life has added a housing-specific email account for students living on campus to use to in case they have specific needs, questions, or to provide updates to housing staff. Emails can be sent to the COVID Coordinator at firstname.lastname@example.org.
- COVID & Mental Health Support.
- Students in Isolation due to COVID-19 can join a support group specific to those in Isolation. Just call (616) 331-3266 to sign up.
- The CARE Team (Coordination, Assistance, Response, and Education) is a team of staff who support all students through challenges they may experience during their time at GVSU. A CARE Referral can be submitted if you are a student in need of support, know a student who needs support, or are generally concerned about a student.
- The call center assists with GVSU-related COVID-19 questions, and can be reached at (616) 331-4636. A voicemail is left at the number and a response is expected within 24 hours. The call center is staffed by Grand Valley faculty and staff, including nurses from the COVID Assessment Team. Other questions and concerns can also be directed to email@example.com.
- The Virus Action Team (VAT) was established to implement, oversee, and report on control strategies.
- Posters have been placed that encourage social distancing, staying away from work when sick, cough & sneeze etiquette, and proper hand hygiene practices.
- Ground markings and physical barriers are and will be used to ensure six feet of social distancing in areas of congestion.
- GVSU provides non-medical grade face coverings to our faculty/staff members. GVSU has established a face covering policy that requires all unvaccinated on-campus employees, students, and visitors to wear face coverings in public spaces.
- Staff members wishing to have a mask may request one from their supervisor or by contacting Facilities Services Customer Service at 616/331-3000.
- Face coverings are required for unvaccinated faculty and staff members when they cannot consistently maintain 6ft of separation from others.
- High and very high risk employees must use face shields (in addition to face coverings) or have a physical barrier when unable to consistently maintain 3ft of separation from others.
Personal Protective Equipment (PPE)
Employees in high and very high-risk categories will be provided with appropriate personal protective equipment (PPE) that is appropriate for the job tasks and interactions with individuals that are known to be or suspected of being infected with SARS-CoV-2.
- Provided PPE includes medical grade face coverings, N-95 respirators, gowns, gloves, and face shields.
- Employees in these classifications and needed to use the PPE identified above will be trained on:
- Proper use and fitting;
- Donning and doffing procedures to protect themselves from contamination;
- Care, maintenance and disposal of PPE.
- The Lakers Together website is the central source of information on the workplace response to COVID-19. Weekly emails to faculty and staff from the Virus Action Team keep employees informed of changing workplace conditions related to COVID-19.
- When available vaccinations for COVID-19 will be offered to faculty at staff at no cost.
The Virus Action Team (VAT) was established to implement, oversee, and report on control strategies.
- Training and Information can be found online at Lakers Together and covers:
- Workplace infection control practices
- Proper use of PPE
- Steps the employee must follow to GVSU of any COVID-19 symptoms or a suspected or confirmed case of COVID-19.
- How to report unsafe working conditions
Reporting Unsafe Working Conditions
- Contact Deb Sanders, Director of Staff Relations at (616) 331-2215 or firstname.lastname@example.org
- Anonymous reporting is available for individuals who prefer to report concerns to the university anonymously through a system hosted by a third-party provider. Visit gvsu.edu/reporting or call 855-799-8302.
- Training records are kept by the GVSU Human Resources Office.
- Screening records are kept by the Virus Action Team.
- Records of required notifications are kept by the Virus Action Team.
- Human Resources will record all cases of workplace transmitted COVID infection
- All records will be maintained for a minimum of one year from the time of generation.