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Assigning Delegates in Outlook for Mac

Click here to download a PDF version of this tutorial.

You can designate others to work with your email, calendar, contacts, tasks and notes. Assigning a delegate allows them to act on your behalf with duties such as sending emails, meeting requests, cancelling and rescheduling appointments.

The owner of the account must give permission to a delegate before the delegate can work with the owner’s files. 

To set up a delegate for your account

  • Open Outlook. On the Menu Bar at the top, click on Tools and then Accounts. 

Tools > Accounts

 
  • Click on the Advanced button at the bottom of the pop-up window.

Select Advanced Button

 
  • On the next window, click on the Delegates tab at the top.

Delegates tab at the top

 
  • Click on the + sign under Delegates who can act on my behalf.

+ sign

 
  • Type in the name of the delegate and click on Find.

Find User

 
  • Select the name by clicking on it and click OK.

Select Users Okay

 
  • In the pop-up window, select which items you would like this delegate to handle and the appropriate level of permissions. Under the Calendar, you can check the box if you would like Delegates to receive your meeting invites.

Select Permissions for User

 
  • You can check to have a message sent to the delegate summarizing their permission levels. You can also give the delegate permission to view your private items if you wish.

Other Options

 
  • Click OK.

Click OK

 
  • If your delegate is in charge of setting up meetings or appointments, you will receive an email letting you know that a meeting or appointment was set up for you.

Email Notification

 
  • A meeting or appointment set up by the delegate will display on your calendar. You can select the meetings to see the details.

Show in Calendar

 

To Accept Delegate Responsibility

  • Open Outlook. On the Menu Bar at the top, click on Tools and then Accounts.

Accounts

 
  • Click on the Advanced button at the bottom of the pop-up window.

Advanced

 
  • On the next window, click on the Delegates tab at the top.

Delegates

 
  • Click on the + sign under Delegates who can act on my behalf.

People I am A Delegate For Plus Symbol

 
  • Type in the name of the delegate and click on Find.

Find Users

 
  • Select the name by clicking on it and click on OK.

Okay

 

Click OK.

Click Olay