Families First Coronavirus Response Act (FFCRA)

The Department of Labor enacted the Families First Coronavirus Response Act (FFCRA). This act is meant to assist employees during COVID-19 by providing additional leave options. These new options are effective Apr. 1, 2020 through Dec. 31, 2020View the employee rights under the act here.

These options include:

  1. Emergency Family and Medical Leave Act (EFMLA)
  2. Emergency Paid Sick Leave (EPSL)

EFMLA

The federal government has expanded this option to provide up to 12 weeks of partially paid coronavirus-related family leave. Eligible employees may take this leave if they are unable to work or telework due to the need to care for a minor child whose school or daycare is closed due to COVID-19.

EPSL

This new leave provides up to 80 hours (up to 50 hours for student employees) of paid leave for eligible employees for the following reasons:

  1. the employee is subject to a government-ordered quarantine or isolation order related to COVID-19
  2. the employee has been advised by a health care provider to self-quarantine due to concerns related to COVID-19
  3. the employee is experiencing COVID-19 symptoms and is seeking medical diagnosis
  4. the employee is caring for an individual who is subject to a government-ordered quarantine or a health care provider’s recommendation to self-quarantine
  5. the employee is caring for a child whose school or place of care has been closed due to COVID-19
  6. the “employee is experiencing any other substantially similar condition specified by the Secretary of Health and Human Services in consultation with the Secretary of the Treasury and the Secretary of Labor.” 

How to Apply

**Note: To have your entered content save correctly you will need to either download the form and then complete it, or complete it in your browser and print to PDF. The content will not stay in the form if you complete it in the browser and then download.

Time/Pay Entry

Beginning June 28, 2020 employees will be able to use leave time from the EPSL and EFMLA balances for qualifying events.

Time Reporting:

  • For the qualifying events, employees will be required to exhaust EPSL (up to a maximum of 80 hours) before using other paid leave balances.
    • Employees must complete/submit the EPSL form and for both salaried and hourly staff log time in UltraTime using the EPS time code in UltraTime.
    • EPSL must be used in full day/shift increments, based on the employees standard work day.
    • Student employees are eligible to utilize up to a maximum of 50 hours of EPSL, by completing the EPSL form and submitting the requested documentation.
    • Once forms have been processed, the employee and supervisor will receive a communication from Human Resources confirming the request has been processed and directions for submitting UltraTime. 
  • After EPSL has been exhausted, employees will need to use other applicable paid leave balances (EFMLA, salary continuation, vacation) to cover leave time before being in an unpaid status.
    • This includes supplementing qualifying EFMLA (2/3 pay) with vacation until vacation balances have been exhausted.
    • EFMLA forms must be completed/submitted where applicable.
    • Hourly staff will need to utilize the EFM time code in UltraTime.
    • EFMLA must be used in full day increments, based on the employees standard work day.

Overview of Leave Programs

 

FMLA

EFMLA

EPSL

Effective Date

1993

4/1/2020

4/1/2020

Expiration

No expiration

12/31/2020

12/31/2020

TYPE OF LEAVE COVERED

     

Medical leave for self

Yes

No

Yes

Medical leave to care for family

Yes

No

Yes

Leave to take care of minor child whose school or daycare is closed

No

Yes

Yes

KEY PROVISIONS

     

Leave period covered by law

12 weeks¹

12 weeks¹

80 hours³ (maximum of 50 hours for student employees)

Is leave paid?

No

After 2 weeks

Yes (Can be used during first 2 weeks of eFMLA)

Amount of leave pay

N/A

2/3

2/3 or Full2

Cap on leave pay

N/A

$200/day; $10,000 total

$200 or $511/day; $2,000 or $5,110 total2

Can I take this for smaller increments than eight hours in a day?

Yes

No3

No3

Can employees use sick, vacation, personal time to supplement leave

Yes

No

No

Job protection

Yes

Yes

Yes

QUALIFICATIONS

     

Minimum period of employment for coverage

12 months and at least 1,250 hrs worked

30 days

None

Part-time employees covered?

24+ hrs/week

Yes3

Yes3

Covered employee groups

All employees subject to FMLA rules

All employees

All employees; includes student employees

Footnotes

1 Combination of FMLA and EFMLA in the fiscal year cannot exceed 12 weeks.

2 Full pay applies to leave taken for self with cap of $511/day or $5,110 total. If leave is taken to care for family member or for childcare purposes, rate is 2/3 of regular pay with cap of $200/day or $2,000 total.

3In proportion to their average hours.

Questions/Contact

For more information, contact GVSU Human Resources, email: hro@gvsu.edu or call: 616-331-2215.