On-Campus Housing Transitions & Extended Stays


Winter Checkout

 

Fall Checkout

All residents not planning to live on campus for the Winter semester must check out by 10:00 pm on Friday, December 18, 2020. 

Mid-Semester Check Out

If you have been approved to move out mid-semester, please complete the check out instructions and cancel your housing application. 

Checkout Expectations

Residents permanently vacating their room at any time during the year are expected to checkout properly. The checkout procedure varies by situation, but all residents vacating a space on campus are required to do the following:

  • Coordinate a check-out (Self Checkout or Scheduled Checkout) with your housing staff (Note: Both options not available in all areas).
  • Turn in all university issued keys and laundry/entrance cards. Lock all doors and windows.
  • Remove all belongings and sufficiently clean the room or apartment (see below for cleaning checklist)
  • Complete the Housing Checklist provided by a staff member.
  • Return unit furniture to original layout. Appropriate layout instructions will be provided to each community.
  • See the cancellation policy if checking out due to mid-year or mid-semester cancellation.
  • Housing reserves the right to determine whether a room or apartment is sufficiently clean.
  • In accordance with recommendations of the Michigan Health Department and the concern for the safety of all students and visitors, we encourage residents to limit the number of people they bring with them to campus to assist in the move out process.
  • All of our community spaces will be cleaned prior to move out and regularly throughout the semester. 
  • Don't forget to bring extra boxes, tape, and packing supplies.

Additionally, all residents are advised that:

  • Failure to checkout properly and on time may result in an improper checkout fee of $25.00.
  • All residents are jointly responsible for the care, cleanliness, and protection of the common areas of their suite or apartment. When damages occur inside a room or apartment and Housing does not know who caused them, charges may be split among the residents of that unit.
  • All billing decisions regarding room condition and damages can be appealed within 30 days of notification. All appeal decisions are final.
  • Resident's private property remaining after vacating or upon the expiration of the Housing Agreement will be considered abandoned and will be disposed of.
  • Residents must go into the MyHousing preferences to change their address for mail forwarding purposes.
  • Any resident that does not check out and fails to vacate the premises will be billed $75.00 for failure to vacate and $35 per day the unit is occupied.
  • Click here for list of additional fees that you may be responsible for.

KEY RETURN INFORMATION FOR RESIDENT-VACANT UNITS

For residents that have already removed all personal items from their on campus room/apartment, please place your keys, laundry card and access card in a reinforced/padded envelope and mail it to the address below. Please do not send back your GVSU student ID.

 

Grand Valley State University
Housing and Residence Life
300 Holton-Hooker Learning and Living Center
Allendale, MI 49401

Checkout Options

NOTE: Both checkout options are not available in all areas. Please refer to community staff for your available checkout options.

Self Checkout 
Available 24 Hours/Day, 7 Days/Week

  • Residents choosing this option forego the right to be present during the inspection of their room.
  • Checkout envelopes are available at community desks.
  • Once your unit is in check-out ready condition (see cleaning checklist) and you are ready to depart, please:
    • Fill out the envelope and place key, access card, and laundry card inside.
    • Turn in your sealed and completed envelope to your front desk.
  • After you checkout, a staff member will document any damages in the room and ensure that you have removed all your belongings. 
  • Fees related to move out will be placed on student accounts in mid-May, and you will be notified via your student email.

Scheduled Checkout
Available By Appointment

  • A scheduled checkout will require a 15 min appointment with a housing staff member.
  • To request a scheduled checkout, follow the community-specific instructions from your Living Center Director. NOTE: Failure to keep your scheduled appointment will result in a $25.00 improper checkout fee.
  • Prior to your scheduled checkout time, remove all belongings from your room and complete the checkout requirements.
  • A staff member will meet you at your scheduled checkout time to document the current condition of your unit and ensure you have removed all your belongings.
  • The staff member performing your checkout will not be able to provide you with an estimate of any damages/fees incurred.
  • The staff member will collect your room key, access card, and laundry card at this time.

Cleaning Checklist

In order to avoid unnecessary damage, cleaning or administrative charges, please ensure that your unit is properly emptied and cleaned. It is recommended that you review these expectations thoroughly.

  • All personal belongings must be removed from unit. This includes shower curtains, hangers, cleaning items, etc. Any items requiring removal by housing staff will result in additional charges.
  • All trash should be properly disposed of. You are encouraged to recycle items via recycling bins and/or donate items in good condition to Project Donation.
  • All drawers, shelves and cupboards must be emptied and wiped out. Ensure drawers/doors can open.
  • All furniture and countertop surfaces should be wiped clean with a non-abrasive general purpose cleaner.
  • All floors should be swept/vacuumed.
  • Refrigerators/Freezers should be emptied of all items with all shelves and drawers completely wiped clean and defrosted/unplugged at least 24 hours prior to departure.
  • Ovens and stovetops should be cleaned thoroughly using a general purpose cleaner, degreaser or oven cleaner.
  • Remove posters/pictures from walls.
  • Remove tape/stickers from walls & furniture.
  • Walls, floor and fixtures of shower/tub should be thoroughly cleaned with a non-abrasive cleaner.
  • Toilet bowl and seat should be thoroughly cleaned with appropriate toilet/bathroom cleaner.
  • Clean shower/bath tub.
  • All walls should be wiped clean of any dust, spills, marks, etc.
  • Loft furniture/beds. See layout on bulletin boards.
  • Wipe down all surfaces. 
  • Clean, shut & lock windows. Close blinds. 
  • Turn off lights and thermostat. 
  • Lock door. 

Fall to Winter Housing Transition

Fall semester Final Exams end on Friday, December 13 and Winter semester classes begin on Monday, January 6. On campus housing buildings close at 10pm on Friday, December 13 and re-open at 8am on Saturday, January 4. All University offices are closed Tuesday, December 24 through Wednesday, January 1.

Before you leave and enjoy your winter break, for health, safety, and security, please do the following: 

  •  Empty all trash bins and recycling.  Bring bags to the trash room/dumpster
  •  Discard any perishable food items that may spoil prior to your return
  •  Shut and lock windows and close your blinds
  •  Shut and lock unit door
  •  Turn off all faucets in the kitchen and bathroom and flush toilet
  •  Unplug all electronics (except refrigerator) and turn off all lights
  •  Turn down your thermostat to 55 - do not turn off
  •  Remove any valuable items

Winter to Spring/Summer Housing Transitions

The Winter 2020 term move out is Friday April 25, 2020 by 10pm. Students should complete a check out with their community front desk upon departure. Summer desk hours are Monday-Friday 8am-8pm, and Saturday/Sunday 10am-6pm. See the full list of desk and building hours.

Any students staying in the community beyond Friday April 25, 2020 at 10pm are REQUIRED to complete and be approved for an Extended Stay. Students can complete the Extended Stay Form through their MyHousing account in Banner. The form is DUE by Monday, April 13, 2020 at 5pm, the Extended stay form will remain open until Sunday April 26, 2020 for Late Requests.

  • Living centers and apartments close on Friday April 25, 2020 at 10pm. Any residents intending to remain in campus housing beyond this time MUST submit the Extended Stay Form no later than Monday, April 13, 2020 at 5pm and be approved EVEN students who have a Spring/Summer Housing contract.
  • Students transitioning to on-campus housing will be notified to move between April 25 and May 2, 2020
  • Students must be available to move within 24 hours of notice. Failure to move within this time frame could result in administrative fees.
  • Late requests will be considered for an administrative late fee of $25.
  • Students with a Spring/Summer contract who DO NOT complete the Extended Stay Form are expected to move out by Friday April 25, 2020 and may move back into housing the week of May 3 during campus move in week.

Spring/Summer to Fall Housing Transitions

The Summer 2019 term move out is Wednesday, August 7 by 10pm. Students should complete a check out with their community front desk upon departure. Summer desk hours are Monday-Friday 8am-8pm, and Saturday/Sunday 10am-6pm. See the full list of desk and building hours.

Any students staying in the community beyond Wednesday, August 7th at 10pm are REQUIRED to complete and be approved for an Extended Stay. Students can complete the Extended Stay Form through their MyHousing account in Banner. The form will be available starting Wednesday, July 24th and is DUE by Wednesday, July 31 at 5pm.

  • Living centers and apartments close on Wednesday, August 7 at 10pm. Any residents intending to remain in campus housing beyond this time MUST submit the Extended Stay Form no later than July 31 at 5pm and be approved EVEN students who have a Fall Housing contract.
  • Students transitioning to on-campus Fall housing will be notified to move between August 8-11.
  • Students must be available to move within 24 hours of notice. Failure to move within this time frame could result in administrative fees.
  • Late requests will be considered for an administrative late fee of $25.
  • Students with a Fall contract who DO NOT complete the Extended Stay Form are expected to move out by Wednesday, August 7 and may move back into housing the week of August 19 during campus move in week.

Break Stay Requests

If you are a continuing student and will be in your unit any time between 10pm Friday, December 13 and 8am Saturday, January 4, please complete the following steps:

  • Complete the Fall 2019 Break Stay Request in myBanner once it is available under "Apply | Forms | Cancel".
  • Living Centers and Apartments close on Friday December 13, 2019 at 10pm. Any residents intending to remain in campus housing beyond this time MUST submit the Break Stay Form no later than December 9, 2019 at 5pm and be approved.
  • You are required to follow all University guidelines, as well as, all Housing and Residence Life policies during your break stay.
  • The University reserves the right to make alternate room assignments during break periods.
  • A break stay sign will be posted on your door to alert housing and facilities staff that you are in residence during the break. 
  • Please note: the institution will be closed Tuesday, December 24 - Wednesday, January 1. This includes offices and general services. If you need assistance during this time, contact GVPD at (616) 331-3255 or in case of an emergency, dial 911. 

Note: If you are NOT returning to on-campus Housing for the winter semester, please review the cancel process, complete a Contract Release Form, submit the Contract Release Form to your Living Center Director by December 1, and review proper checkout information


Extended Stay Requests

Extended stay is for students who have submitted a contract release form and will not be returning for the Winter semester, but are requesting to stay past Friday, December 18. There is a charge of $35/day. 

If you are NOT going to be living on campus for the Winter semester and need to be in your unit any time after 10pm Friday, December 18, submission of a EXTENDED STAY FORM is requiredExtended Stay Forms must be submitted by Monday, December 7 online. You are NOT guaranteed permission to stay. Housing and Residence Life reserves the right to grant or deny any Extended Stay request.

To submit a request, go to your myHousing Portal via myBanner, Select "Apply | Cancel | Forms" and then choose Extended Stay.

Note: If you are NOT returning to on-campus Housing for the winter semester, please review the cancel process, complete a Contract Release Form, submit the Contract Release Form to your Living Center Director by December 1, and review proper checkout information