Fraternity & Sorority Life Social Event Registration

This form must be submitted in compliance with the Grand Valley State University Office of Student Life - Fraternity & Sorority Social Event Policy. 

Qualifications required to register an event: To host any event, the chapter must be a GVSU recognized organization and in good standing with Grand Valley State University and the Office of Student Life - Fraternity and Sorority Life.

Registration steps are as follows:

  1. Prior to hosting (at least 7 days) an event or paying a deposit for a venue at which alcohol will be served, the chapter must submit a Social Registration online form. Approval must be received by the Office of Student Life - Fraternity & Sorority Life leadership before the deposit can be paid. 
  2. Prior to hosting (at least 24 hours) an event at which alcohol will be served, the chapter must submit a guest list to greek@gvsu.edu.
  3. The FSL staff reserves the right to deny an event due to non-compliance with the guidelines and procedures included in this document or due to external issues/concerns.

* denotes a required field

Host Information

All responsibility for ensuring compliance with this policy lies with the hosting chapter and sponsor chapter(s). The Office of Student Life - Fraternity & Sorority will not monitor social events. However, the Office of Student Life - Fraternity & Sorority will respond to reports of any failure to comply with this policy.

Article I. Definition of Social Events

  1. Social events hosted by Chapters are limited to the following types of events.
    1. Formals/Date Function:  a social event with a guest list that includes only members of the host Chapter and one guest per member. This section also applies to Semi-Formals and parties here more than one guest per chapter member may be invited. (Guest list = 2 x roster maximum, 25 minimum)
    2. Mixer:  a social event with a guest list of members from two host Chapters; closed to guests not on the host Chapters’ roster. Mixer may not exceed more than 4 host chapters. These chapter members hosting a personal guest assume responsibility for orienting the individual to all social event policies, monitoring their behavior at all times at the event and ensuring that their conduct is in full compliance with established policies. All paperwork of all chapters must be handed in together in one packet. (Guest list = combined rosters maximum, 25 minimum)
    3. Special Event:  a social event with Alumni, Parents, or for a special circumstance.  Special Events are subject to this rule unless exceptions are made in writing by the Associate Director of Fraternity and Sorority Life.  To obtain an exception, Chapters must notify the Associate Director of Fraternity and Sorority Life who will determine which requirements of the Rule will apply to the event.

GVSU FSL Social Event Policy


Hosting Organizations *
Please select at most 4 options


























By signing below *

By signing below, I am verifying I have read and understand the social policy

Event Details




Sign Below *

By initialing below, I certify all information is true and correct.

Transportation


If so, how? *



Vendor Information


If alcohol is being served, all members and guests should be carded at the door [and again at the time of purchase] to verify their age. Who is handling this at the door? *



How are you marking the guests, members, and new members who are of the legal drinking age [i.e. 21 and over]? *


By initialing below, I certify all information is true and correct *

Sign Below

Crisis Management Plan

Who is the officer in charge to contact emergency services?

If the need for assistance arises, who will be responsible for contacting:

Emergency personnel

Chapter President

Chapter Advisor

Headquarters

University Officials



Page last modified September 9, 2021