Late Registration & Dropping or Withdrawing from Classes

Spring/Summer Semester

The Withdrawal Policy Regarding Tuition and Fees states that students who register for classes for any given semester are obligated to pay full tuition and fees for that semester unless they officially withdraw from the university prior to the start of classes. If you begin classes at Grand Valley, receive financial aid, and then withdraw, your financial aid will be adjusted according to federal regulations. Visit with a financial aid counselor or contact our office for more information regarding your specific situation.

We strongly recommend that you contact us prior to withdrawing if you have been awarded financial aid.

Dropping Classes

  • If you drop a course(s) during the drop/add period (100 percent refund) and are still enrolled in credits, your eligibility for aid will be recalculated based on the new number of credits. You will be billed for any funds you received but were not eligible for based on your new credit load. If you drop all courses during the 100 percent refund period your financial aid will be canceled.

Partial Withdrawal

  • If you withdraw from some of your courses during the 75 percent refund period, but are still enrolled in credits, this is considered a partial withdrawal. The Office of Financial Aid & Scholarships will determine if you will receive the tuition refund or if your financial aid is required to be reduced. This determination is based on specific requirements of federal, state, and institutional programs. Withdrawing from credits may place you in jeopardy of not meeting the Financial Aid Satisfactory Academic Progress (SAP) standards for future semesters.
  • If you withdraw from any of your full-term (12 week) or spring (1st 6 week) credits our office is required to review your financial aid and enrollment status. If you are deemed a partial withdrawal, you may be required to submit a confirmation of enrollment form to our office to verify your intent to stay enrolled in your summer (2nd 6 week) credits. If we do not receive the confirmation form within the specified timeframe we will be required to complete a Federal Return to Title IV (R2T4) calculation, which may result in a reduction to your financial aid for the spring/summer.

Official Complete Withdrawal

  • If you completely withdraw from all of your courses for the semester, Federal regulations require that a Federal Return to Title IV (R2T4) calculation be completed within 30 days of the Financial Aid Office being notified of your complete withdrawal. This federal calculation will determine the amount of unearned federal financial aid funds that must be returned to the Department of Education. If you withdraw during the tuition refund period, Grand Valley will return required financial aid funds prior to releasing any refund of tuition.
  • Withdrawing from credits may also place you in jeopardy of not meeting the Financial Aid Satisfactory Academic Progress standards for future semesters.
  • To officially withdraw from all of your courses for the current semester students should submit a Complete Withdrawal Form to the Registrars Office. This form is located in the Forms Library section of the Registrar's Office website. Depending on the timing of your withdrawal it may also be possible to complete the withdrawal process via your myBanner account.
  • If you completely withdraw after the tuition refund period, your financial aid could be reduced as a result of the Federal R2T4 calculation. This may create a balance that you must repay to Grand Valley. Regulations require federal funds be returned in the following order: Federal Direct Unsubsidized Loan, Federal Direct Subsidized Loan, Federal Perkins Loan, Federal Direct PLUS Loan, Federal Pell Grant, Federal SEOG,Federal TEACH Grant, Iraq and Afghanistan Service Grant.

If you completely withdraw before 60 percent of the semester is complete, you will be required to repay a portion of your federal student aid.

Unofficial Withdrawal

  • It is important that you follow the process to officially withdraw from courses. If you do not officially withdraw, Federal regulation requires that we adjust your financial aid and/or complete a Federal Return to Title IV (R2T4) calculation at the point in time we are made aware of the withdrawal. In many cases, this would be the end of the semester after grades have been reported by faculty. Grand Valley faculty report a last date of academic activity (LDAA) for all students who receive a failing or no-credit (NC) grade. Our office will use this date to assess whether the grade was earned or unearned. All unearned failing and NC grades are considered unofficial withdrawals and will likely result in a reduction or cancellation of financial aid.

Late Registration

If you plan to enroll in courses for both spring (1st 6 week) and summer (2nd 6 week) terms, we strongly recommended that you enroll in all courses you plan to complete for the entire spring/summer prior to the end of the spring drop/add period.

  • Your initial financial aid awards for spring/summer semester are based on full-time enrollment. Census occurs at the end of the day on the last day to drop/add courses for the semester (typically the Friday of the first week of classes). Federal regulations require the Office of Financial Aid & Scholarships evaluate your "actual" enrollment status for financial aid purposes and adjust your financial aid accordingly at that time. Please review how enrollment impacts your award to see how your award may change.
  • It is possible for you to add courses for the summer (2nd 6 week) term after the full-term (12 week) and spring (1st 6 week) term census date has passed. If this occurs, we will only re-evaluate your eligibility for aid to include these credits if you contact our office to make this request. All requests for financial aid summer enrollment adjustments will be held until summer (2nd 6 week) census.

Additional courses registered for after the term census date cannot be taken into consideration with regard to your financial aid eligibility, regardless of whether an exception was made by the Registrar's Office to allow late registration.

Page last modified January 4, 2018