Name of Club Sport *
- Select Option Baseball Women's Basketball Bass Anglers Bowling Boxing Cross Country & Track Dance Equestrian Hunt Equestrian Stock Fencing Golf Gymnastics Men's Ice Hockey Women's Ice Hockey Men's Lacrosse Women's Lacrosse PomPon Quidditch Rifle Roller Hockey Rowing Men's Rugby Women's Rugby Sailing Ski & Snowboard Men's Soccer Women's Soccer Softball Strength Swim Taekwondo Tennis Ultimate Frisbee Vertical Earth Men's Volleyball Women's Volleyball Men's Water Polo Women's Water Polo Water Ski & Wakeboard Wrestling Dodgeball

Primary Contact for Travel (First Name) *

Primary Contact for Travel (Last Name) *

E-mail of Primary Contact for Travel *
Please enter a GVSU email address ending in @gvsu.edu or @mail.gvsu.edu.

E-mail of Primary Contact for Travel (Confirmation) *

Phone of Primary Contact for Travel *

Anticipated Travel Roster *
Please upload a file with the extension .csv, .xls, .ppt, .doc, .pdf, .psd, .rtf, .docx, .pptx, .xlsx, .pub, .zip, .mp3, .mpg, .bmp, .gif, .jpeg, .jpg, .png, .tiff, .txt, .mp4, .qt, .wma, or .wmv with a maximum size of 1 MB (1024 KB)

Trip Itinerary (recommended)
Please upload a file with the extension .csv, .xls, .ppt, .doc, .pdf, .psd, .rtf, .docx, .pptx, .xlsx, .pub, .zip, .mp3, .mpg, .bmp, .gif, .jpeg, .jpg, .png, .tiff, .txt, .mp4, .qt, .wma, or .wmv with a maximum size of 1 MB (1024 KB)

Trip Destination City *

Trip Destination State/Province *
- Select State Alabama Alaska American Samoa Arizona Arkansas Armed Forces Afr/Can/EU/ME Armed Forces Americas Armed Forces Pacific Baker Island California Colorado Connecticut Delaware Federated State of Micronesia Florida Georgia Guam Hawaii Howland Island Idaho Illinois Indiana Iowa Johnston Atoll Kansas Kentucky Kingman Reef Louisiana Maine Marshall Islands Maryland Massachusetts Michigan Midway Islands Minnesota Mississippi Missouri Montana Navassa Island Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Northern Mariana Islands Ohio Oklahoma Oregon Palau Palmyra Atoll Pennsylvania Puerto Rico Rhode Island South Carolina South Dakota Tennessee Texas Trust Territory of Pacific Utah Vermont Virgin Islands Virginia Wake Island Washington Washington D.C. West Virginia Wisconsin Wyoming

Type of Event *
- Select Option Tournament Game Meet Match Competition Fundraiser Volunteer Work Not listed Please specify a value for Type of Event

Event Location Name *

Event Location Address *

Departure Date *
- Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 - 2025 2024 2023 2022 2021

Departure Time *
- 1 2 3 4 5 6 7 8 9 10 11 12 Departure Time Minute - 00 05 10 15 20 25 30 35 40 45 50 55 Is Departure Time AM or PM - AM PM

Return Date *
- Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 - 2025 2024 2023 2022 2021

Return Time *
- 1 2 3 4 5 6 7 8 9 10 11 12 Return Time Minute - 00 05 10 15 20 25 30 35 40 45 50 55 Is Return Time AM or PM - AM PM

Primary Method of Transportation *
- Select Option Personal Vehicles Rental Vehicles Charter Bus Airline

Please note that personal vehicles are not insured by GVSU, and are only covered by personal insurance policies for each vehicle. 

All students driving university-owned, rental or personal vehicles on behalf of Grand Valley State University must complete the following procedures. Students must complete this process every academic year. All permissions will expire at the end of the current academic year. 

Students will be approved or denied based on an approval matrix which takes into account their license tenure, recent traffic accidents, and recent driving violations or convictions.

• All drivers are individually responsible for any traffic violations, tickets, etc., and will be expected to pay applicable fines. 
• Drivers must follow all federal and state driving laws.
• All drivers must be approved through the Recreation & Wellness Authorized Driver Form.
• This form collects all data for drivers to be cleared by the Department of Public Safety as an authorized driver. 
  • Out-of-state students must obtain a copy of their driving record from the state issuing their driver’s license. Out-of-State driving records must be submitted to DPS for review prior to permission to drive on behalf of GVSU.
  • International licenses are not accepted, as they cannot be verified.
  • Students with 6 or more points or with special circumstances on their license will not be cleared to drive on behalf of GVSU.

Total Number of Vehicles *

Names of all anticipated drivers for your trip (separate each on a new line) *

• Students/staff 18-20 are ONLY permitted to drive sedans or mini-vans.
• Students/staff 21-24 are ONLY permitted to drive sedans or mini-vans and 12 or 15 passenger vans (in-state/out-of-state).
• Students/staff 25 and older are permitted to drive all vehicles including luxury vehicles, trucks, and out-of-state rentals.
• All students/staff (21 and older) that are driving a 12 or 15 passenger van must review the 12–15 Passenger Driver Awareness presentation and/or video. 

Have you already reserved rental vehicles? *
- Select Option Yes, Received Confirmation Yes, Awaiting Confirmation No

Rental confirmation numbers *

Use this link to submit a request to rent vehicles through Recreation & Wellness. 

Have you already booked charter bus(es)? *
- Select Option Yes No

Contact Holiday Coach for Charter Bus reservations as they offer an 18% discount to all GVSU Club Sport teams. 

Charter Bus company name *

Charter Bus confirmation numbers *

Air travel is required to be coordinated through Recreation & Wellness. Please contact [email protected] for assistance upon completing this form.

Will you need rental vehicles or charter buses to or from the airport? *
- Select Option Yes, Michigan Yes, Michigan and out-of-state Yes, out-of-state No

Have you already booked these? *
- Select Option Yes No

Company and confirmation numbers *

Contact Club Sports Administration for assistance! 

Does this trip involve an overnight stay? *
- Select Option Yes No

Is your club paying for lodging with on or off campus funds? *
- Select Option On-Campus Account Off-Campus Account

Please contact [email protected] prior to booking lodging accommodations for further instructions.

Date overnight stay begins *
- Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 - 2025 2024 2023 2022 2021

Date overnight stay ends *
- Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 - 2025 2024 2023 2022 2021

Where will your team stay overnight? *
- Select Option Hotel Private Residence Rental Home (i.e. AirBnB) Campsite Not listed Please specify a value for Where will your team stay overnight?

Name and address of hotel: *

Total Number of Rooms Booked *

Name & Address of Host(s) *

Host Phone Number *

Address of Rental Home(s) *

Name & Address of Campsite *

Club Sports are not permitted to travel until approval has been sent by Recreation & Wellness staff to the contact listed on this form. Please review the Club Sports Handbook for information on travel deadlines and expectations prior to submitting this form.