Weekly Mailing to Tenure line, Affiliate, Visitors, Administrative Professionals, and Professional Support Staff in CLAS


CLAS Weekly Mailing 12-08-21


1. Final Grades for Winter 2021        

2. Time to Nominate Students for the Cook Leadership Academy 


TT Faculty 

3. Call for applications for Director of the SMART Lab for tenured and tenure-track faculty 



4. New Active Learning Rooms in MAK for Winter 2022 

5. Fellowships 


Unit Heads 

6. Online Requests for Visitors 2022-2023 

7. The CLAS Teacher for Later Hires 



8. Important Deadlines         

9. Upcoming Events         



COVID Policy Links        







1. Final Grades for Winter 2021 

Final Grades must be posted in Banner by 11:59 p.m., Monday December 20, 2021. 

To all Unit Heads: 

  • Please notify Betty Schaner and Mona Silva of the designees for routing grading emails. 

  • In preparation for grading, please make sure you have accurate contact information for all faculty – tenured, tenure-track, affiliate, visitor and adjunct – in case outreach is needed for missing grades. 


The Grading Process 

  • Posting final grades in Blackboard does not complete the process. All grades must be posted in Banner. For instructions, go to Banner Grade Entry Instructions

  • The Last Date of Academic Activity (LDAA) must be reported for all students who earn a grade of W, F or NC. For information and instructions, go to Last Date of Academic Activity Process


Assigning Incomplete Grades - IMPORTANT 

  • A grade of "I" (incomplete) is to be assigned only in truly extenuating circumstances and only if the student has completed most (minimum of 2/3) of the work required for the course.  

  • The CLAS website provides detailed information on the considerations involved in assigning an incomplete grade. Any questions regarding incomplete grades should be directed to AD Schaner. 

  • All faculty are required to submit an online Incomplete Grade form for each incomplete grade assigned. 

  • Please review the university’s Incomplete Grade Policy. Note in particular the timeline for resolving outstanding incomplete grades. The CLAS Dean’s Office will be following this policy as units are contacted at the end of the fall and winter semesters regarding any remaining unresolved incomplete grades. 



2. Time to nominate students for the Cook Leadership Academy 

Nominations are open through February 28.  For more information. 


TT Faculty 

3. Call for applications for Director of the SMART Lab for tenured and tenure-track faculty 


Supporting Higher-Education Focused Undergraduate Research Opportunities for Online, Nontraditional Learners 

The Center for Undergraduate Scholar Engagement (CUSE) at GVSU is conducting an internal search for a tenure-line faculty member to serve as Director for a new pilot initiative designed to create new scaffolded undergraduate research opportunities for online, nontraditional learners. Called “The SMART Lab,” this effort is a collaboration between CUSE and the Brooks College of Interdisciplinary Studies (BCOIS). The goal of the SMART Lab is to support students to parlay applied research experiences focusing on higher education directly into professional opportunities and career advancement while also addressing some our most pressing institutional needs here at GVSU. 


Attached is the full job description. Applicants should send a letter of interest addressing their qualifications for the position along with a c.v. to Dr. Susan Mendoza, Director of CUSE, [email protected]. These materials must be received no later than 5 p.m. on Tuesday, February 1. 




4. New Active Learning Classrooms in MAK for Winter 2022 


 Facilities Planning and IT are configuring two new “active learning classrooms” in MAK for Winter Semester 2022.  These rooms are set up for dual delivery to remote and in-room students simultaneously, particularly for discussion-based pedagogy.  They include: 

  • multiple screens that can project both a gallery view of the remote students and instructional material,  

  • ceiling-mounted microphones so remote students or presenters can hear what in-class students say, 

  • cameras with pan/tilt/zoom control, full views of the whiteboard, and, in  B-1-110, automatic tracking of instructor, 

  • dual monitor instructor stations, 

  • movable furniture. 


MAK A-1-111 (capacity 38 students) is already fairly heavily scheduled, but B-1-110 (cap 36) has many open slots.  Faculty interested in moving their Winter 2022 courses into one of these rooms should work with their departments to send room change requests to [email protected].    Available times can be found through Banner by department staff, or from the W22 room calendars available at the CLAS Room Capacity page.  Technology introductions and technical support for faculty teaching in these rooms will be provided by IT. 


The first issue of the university’s Active Learning Classroom newsletter contains information and links on the use of active learning classrooms.  Some further details of the technology configuration in the new rooms are available from George McBane



5. Fellowships 

New application cycles are opening (see the Fulbright UK Summer Institute, for example) and some app cycles are now in mid-trajectory. If students want to apply (for the Udall Scholarship for tribal policy or environmental studies and advocacy, or for the Boren for immersive study abroad of critical need languages like Russian, Arabic or Mandarin), please encourage them to reach out to Bren Tooley. 


Find information about the Truman at Harry S. Truman Scholarship - Frederik Meijer Office of Fellowships - Grand Valley State University ( and Who We Are | The Harry S. Truman Scholarship Foundation. Are you working with current sophomores with involvement in public health issues, experience with public policy formation, and commitment to a significant and complex issue? Let Bren know! Next year when they are juniors will be Truman application time. 


Applications for the Fulbright UK Summer Institutes Programme 2022 are now open!  

To find out more about the scholarships, the timeline and how to apply please check the website.  



Fulbright UK Summer Institutes  

The Fulbright UK Summer Institutes are three to four-week programs for U.S. undergraduate students, who have no or very little travel experience outside North America. Participants can explore the culture, heritage, and history of the UK while experiencing higher education at a UK university. 

Depending on the Institute, students will have the opportunity to: 

  • Study alongside leading academics and professionals 

  • Develop knowledge in specific fields 

  • Experience cultural and social events 

  • Visit UK cultural sites and areas of scenic beauty 

  • Receive credit to transfer to their home institution 

  • Meet people from different backgrounds and cultures 

  • Become an ambassador for studying in the UK, for the Fulbright Commission and their host institution(s) 

The Institute costs covered by the Fulbright Commission and its partner institutions include: 

  • Return U.S.-UK airfare 

  • Tuition and fees at the host institution 

  • Accommodation 

  • In some cases, a small daily allowance for meals 

Participants are selected for academic merit, leadership potential and cultural curiosity. Students must have two years of undergraduate study remaining after their summer experience. Minimum GPA – 3.7 on a 4.0 scale. Many of the Fulbright UK Summer Institute participants are low-income and/or first-generation students from a diverse range of backgrounds. Deadline: Early February 2022. 



The Newman Civic Fellowship 

Grand Valley State University and Campus Compact are pleased to request your nominations for The Newman Civic Fellowship

This is a one-year fellowship experience for community-committed students from Campus Compact member institutions that supports students’ personal, professional, and civic development. 

The Newman Civic Fellowship is intended to honor the leadership legacy of Campus Compact founder Frank Newman by recognizing community-committed students who: 

  • Engage in collaborative action with others from campus or from surrounding communities in order to create long-term social change 

  • Take action in addressing issues of inequality and political polarization 

  • Demonstrate the motivation and potential for effective long-term civic engagement 

The nominee must have at least one year of their education remaining (either at their current institution or at a different one) such that they will be enrolled in higher education for the duration of the 2022-2023 academic year. 


Please submit your nominations  by Thursday, December 16, 2021.   


Unit Heads 

6. Online Requests for Visitors 2022-2023 

The online Visitor Request System to request visitors (starting Fall 2022) for the 2022-2023 academic year will be open January 4 – January 24.  On January 4, Tracy McLenithan will send an email to all unit heads when the system is open including the link to the online system and instructions.  


If you are unfamiliar with the process or have questions, please contact Donovan Anderson at [email protected] or Tracy McLenithan at [email protected].  


7. The CLAS Teacher for Later Hires 

Yesterday, we sent the latest issue of The CLAS Teacher to all of the ADJ, VIS, and AFF faculty members in our database as of 12/06/21.  If you have made hires since Monday afternoon or make additional hires for Winter 2022, please forward this publication to those individuals.  Thank you! 




8.  Important‌ ‌Deadlines      ‌        ‌ ‌ ‌                           

Anytime       Faculty can self-submit an item for the FORUM.   [email protected]           ‌ ‌     ‌ ‌ ‌   ‌           
Each Day     All members of the GVSU community must fill out the online self-assessment each day you are on campus. (VAT)        

Dec. 8       Unit Head Meeting: 3- 5 p.m.  Zoom   CANCELLED      


Dec. 11      Classes End and Commencement              

Dec. 13-18      Final Exams      

Dec. 17      Winter tuition payment deadline (by 5 p.m.)          

Dec. 20     Grades due by midnight                

Dec. 22      5 p.m. CLAS Office closes for the break 

Jan. 4        8 a.m. CLAS Office opens 

Jan. 4        Online Visitor Request System for 2022-2023 Visitors opens 

Jan. 6        In-Person Teaching Life Retreat: Are We Spending Time on the Things We Value? 
Thursday, January 6, 2022 from 9 a.m.–4 p.m., Calvin University Prince Conference Center 


Jan. 7        2022-23 Annual Schedule Final Round due to Dean’s Office, Tracy McLenithan    

Jan. 10      Classes begin  

Jan. 10     All materials must be uploaded to candidate’s personnel Blackboard site by 5pm  

Jan. 10     Unit head copies contents of candidate’s personnel blackboard site to the unit personnel Blackboard site at 5pm  

Jan. 14     Credit/No Credit request deadline (by 5 p.m.)  

Jan. 14      Last day to add, register, or pay and 100% tuition refund deadline  

Jan. 17      Martin Luther King, Jr. Day recess  

Jan. 19     Unit Head Meeting 3-5 p.m. 

Jan. 21     Budget Planning Template due to Dean’s Office, Rafael Juarez-Yuen   

Jan. 21   Deadline to apply for the 3-Minute Thesis Competition (3MT). Students completing graduate-level independent research, dissertations, and theses are eligible to participate.  

Jan. 4        8 a.m. CLAS Office opens  

Jan. 24      Visitor Request System for 2022-2023 academic year due; online system closes 

Feb. 4       75% tuition refund deadline  

Feb. 11     Units submit contract renewal materials to the Dean’s Office (CLAS Personnel Committee  

Feb. 18     Units submit tenure and promotion materials to the Dean’s Office (CLAS  

    Personnel Committee)  

Feb. 25      Units submit promotion only materials (promotion to associate  

     professor if not associated with a tenure decision)  

Jan. 14       Faculty use Digital Measures to create their Faculty Activity Reports (FARs) and submit to their unit heads, along with an updated CV. Joint appointees submit to BOTH unit heads.  

Jan. 14       Date by which unit head lets Associate Dean Anderson know of unit decision regarding waiving unit peer review process.  

Jan. 28       For joint appointments and other reassignments, date by which secondary unit head submits feedback on FAR to primary unit’s head so that this feedback can appropriately be taken into consideration.  

Feb. 18       Last date by which unit’s peer review should be complete, considering joint appointment feedback when relevant. (Units may opt for earlier deadlines.)  

Mar. 1      Mid-term grades due by 12:00 noon  

Mar. 6 – 13  Spring Break  

Mar. 11    “W” deadline (by 5 p.m.)  



9. Upcoming‌ ‌Events         ‌ ‌ ‌                           

Dec. 10    Commencement at 7 p.m. in the Fieldhouse Arena on the Allendale Campus for College of Liberal Arts and Sciences and BCOIS       

Jan 19     Promoting Active Learning  (ACUE) January 22 for faculty of all types. Application deadline January 19.              

Feb. 8      Faculty Awards Convocation, 4 p.m. Loosemore     

Mar. 14   GVSU Arts Celebration Poetry Night        

Mar. 29   2022 Mosaic Lecture.  Dr. Mariel Vazquez, professor of Mathematics at UC Davis      

Apr. 5      GVSU Arts Celebration Lecture presents: An Evening with Hanif Abdurraqib       

Apr. 9   Princeton Review free/online virtual exam, MCAT Practice Test (April 9)     

Apr. 9   Princeton Review free/online virtual exam, GRE Practice Test (April 9)     

Apr. 9   Princeton Review free/online virtual exam, DAT Practice Test (April 9)     




Grading Completion in Banner  

Faculty can find out if student grades (mid-term and final grades) have been entered into Banner without having to wait to receive the “missing grades report” from the Dean’s Office.  

  • Go to Banner-GVSU Faculty/Staff Additional Student Info  

  • Select Grade Report  

  • Choose Term  

  • Enter Faculty G#  

This will bring up all classes being taught by this professor, then select the course.  All registered students will be displayed. The Midterm Grade Roster Report lists any students still needing grades to be entered.   


Icy Patch in Need of Attention? 

We have a hotline for places on campus needing some extra attention on snowy days.  You can report a dangerous pathway or parking lot by dialing 1-SNOW.       



Many great opportunities and support in the FTLC Newsletter       

Due to time pressures, you might have missed some medicine for what ails us all embedded in the FLTC Newsletter.  You can access that newsletter here.     



Page last modified January 5, 2022