Weekly Mailing to Tenure line, Affiliate, Visitors, Administrative Professionals, and Professional Support Staff in CLAS


CLAS Weekly Mailing 12-01-21



1. Associate Dean for Inclusive Excellence  

2. Updates from AD for Finance Michelle McCloud 

3. Important Change to CLAS Final Grade Reporting Deadline  




4. Important Deadlines        

5. Upcoming Events        



COVID Policy Links       







1. Associate Dean for Inclusive Excellence 

Dwayne Tunstall of the Department of Philosophy will become Associate Dean for Inclusive Excellence in June 2022.  Dwayne comes to the position with a deep scholarly background in diversity and inclusion, experience in student support programs, and a clear passion for the work.  He was chosen from an excellent field of well-qualified candidates.  The College welcomes Dwayne to his new post and thanks all who participated in the search. 


2. Updates from AD for Finance Michelle McCloud 

Updated Technology Policy 

 The Technology Supply Office has updated their policy to allow the purchase of flash drives from the Laker Store using your GVSU P-Card, without pre-approval. In addition, certain computer cables can now be ordered from the approved vendor Cables 2 Go. See the policy here: Questions can be directed to the IT Technology Supply Office. 

 Concur Expense Reports that Include Alcohol Expenses 

 All expense reports that include alcohol should be forwarded to AD Michelle McCloud in Concur for approval. Pre-approval is required for unit events where alcohol will be served. Please ensure that a pre-approval request has been submitted to the CLAS Dean’s Office and subsequently approved prior to the event. The approval email should be attached to the Concur expense report along with the receipt. Alcohol expenses should be itemized separately on the expense report and a designated fund FOAP should be provided in Concur. Expense reports for things such as recruitment dinners or other meals that include alcohol should also be itemized and submitted to AD McCloud for approval in Concur. 


3. Important Change to CLAS Final Grade Reporting Deadline 

Starting this semester, Fall 2021, the College is making a change to the deadline for final grades. All faculty must report their final grades by 11:59 p.m., Monday, December 20. This will allow the deans office to use the time available on Tuesday morning, December 21, to address any missing grade reports and meet the university deadline of 12 p.m. noon. This notice gives faculty time to adjust their grading timelines to meet the new deadline. All CLAS departments/units are asked to adhere to this new deadline rather than instituting one of their own. Any questions should be directed to AD Betty Schaner. 





4.  Important‌ ‌Deadlines      ‌        ‌ ‌ ‌                          

Anytime       Faculty can self-submit an item for the FORUM.   [email protected]           ‌ ‌     ‌ ‌ ‌   ‌          
Each Day     All members of the GVSU community must fill out the online self-assessment each day you are on campus. (VAT)          

Dec. 1       Completion of FAP review process. Units do not need to forward FAPs to the Dean’s office but should store electronic copies of all FAPs.      

Dec. 1      5 p.m. deadline for Special Projects Graduate Assistantship Proposals 2022-23       

Dec. 1     Low enrolled sections planned for cancellation should be cancelled through Coursedog.  

Dec. 8       Unit Head Meeting: 3- 5 p.m.  Zoom        

Dec. 10    Commencement at 7 p.m. in the Fieldhouse Arena on the Allendale Campus for College of Liberal Arts and Sciences and BCOIS         

Dec. 11      Classes End and Commencement             

Dec. 13-18      Final Exams     

Dec. 17      Winter tuition payment deadline (by 5 p.m.)         

Dec. 20     Grades due by midnight            

Dec. 22     Unit Head Meeting: 3- 5 p.m.  Zoom        

Jan. 7        2022-23 Annual Schedule Final Round due to Dean’s Office, Tracy McLenithan   

Jan. 10      Classes begin 

Jan. 10     All materials must be uploaded to candidate’s personnel Blackboard site by 5pm 

Jan. 10     Unit head copies contents of candidate’s personnel blackboard site to the unit personnel Blackboard site at 5pm 

Jan. 14     Credit/No Credit request deadline (by 5 p.m.) 

Jan. 14      Last day to add, register, or pay and 100% tuition refund deadline 

Jan. 17      Martin Luther King, Jr. Day recess 

Jan. 21     Budget Planning Template due to Dean’s Office, Rafael Juarez-Yuen  

Feb. 4       75% tuition refund deadline 

Feb. 11     Units submit contract renewal materials to the Dean’s Office (CLAS Personnel Committee 

Feb. 18     Units submit tenure and promotion materials to the Dean’s Office (CLAS Personnel Committee) 

Feb. 25      Units submit promotion only materials (promotion to associate professor if not associated with a tenure decision) 

Jan. 14       Faculty use Digital Measures to create their Faculty Activity Reports (FARs) and submit to their unit heads, along with an updated CV. Joint appointees submit to BOTH unit heads. 

Jan. 14       Date by which unit head lets Associate Dean Anderson know of unit decision regarding waiving unit peer review process. 

Jan. 28       For joint appointments and other reassignments, date by which secondary unit head submits feedback on FAR to primary unit’s head so that this feedback can appropriately be taken into consideration. 

Feb. 18       Last date by which unit’s peer review should be complete, considering joint appointment feedback when relevant. (Units may opt for earlier deadlines.) 

Mar. 1      Mid-term grades due by 12 p.m. noon 

Mar. 6 – 13  Spring Break 

Mar. 11     “W” deadline (by 5 p.m.) 





5. Upcoming‌ ‌Events         ‌ ‌ ‌                          


Dec. 2       PK-12 Connect Brown Bag Lunch and Learn (Samhita Rhodes from PCEC)   

Dec. 4       Fall Dance Concert, LAT 7 p.m.            

Dec. 4       Early Music Ensemble, SVS, 7:30 p.m.            

Dec. 4        Princeton Review free/online virtual exam, MCAT Practice Test (December 4)    

Dec. 4        Princeton Review free/online virtual exam, GRE Practice Test (December 4)    

Dec. 4        Princeton Review free/online virtual exam, DAT Practice Test (December 4)    

Dec. 5       Fall Dance Concert, LAT, 2 p.m.            

Dec. 6       GV Arts—Holiday Concert, Fountain Street Church, 7:30 p.m.  Masks are required for this event. We discourage attendance by higher-risk populations and prohibit attendance if sick.  This event will be full capacity seating.     
Dec. 7      Jazz Concert, LAT, 7:30 p.m.           

Feb. 8      Faculty Awards Convocation, 4 p.m. location to be announced        

Mar. 14   GVSU Arts Celebration Poetry Night       

Mar. 29   2022 Mosaic Lecture.  Dr. Mariel Vazquez, professor of Mathematics at UC Davis     

Apr. 5      GVSU Arts Celebration Lecture presents: An Evening with Hanif Abdurraqib      

Apr. 9   Princeton Review free/online virtual exam, MCAT Practice Test (April 9)    

Apr. 9   Princeton Review free/online virtual exam, GRE Practice Test (April 9)    

Apr. 9   Princeton Review free/online virtual exam, DAT Practice Test (April 9)    


Grading Completion in Banner 

Faculty can find out if student grades (mid-term and final grades) have been entered into Banner without having to wait to receive the “missing grades report” from the Dean’s Office. 

  • Go to Banner-GVSU Faculty/Staff Additional Student Info 

  • Select Grade Report 

  • Choose Term 

  • Enter Faculty G# 

This will bring up all classes being taught by this professor, then select the course.  All registered students will be displayed. The Midterm Grade Roster Report lists any students still needing grades to be entered.   





Low Enrolled Section Management   

 Any course expected to be canceled for low enrollment, and any greyed-out course that will not be opened, should be cancelled before December 1.  By that date we need to have our total number of LE sections down to a threshold set by the Provost’s office. Earlier cancellations are helpful.  Questions may be directed to George McBane.   

Page last modified September 6, 2022