Weekly Mailing to Tenure line, Affiliate, Visitors, Administrative Professionals, and Professional Support Staff in CLAS


CLAS Weekly Mailing 11-03-21



1. Associate Dean search update 

2. Face Covering Policy within office suites 

3. New to Michigan Weather? 


Faculty and Unit Heads    

4. Advising Tips: Winter 2022 Registration Outreach 

5. Support for professional development required in advance of online/hybrid teaching 

6. CSCE Workshops of Note 

7. Michigan Sea Grant's Internship and Fellowship programs are both open to applications  



8. Important Deadlines      

9. Upcoming Events      



COVID Policy Links      






1.  Associate Dean search update 


The finalists for the Associate Dean for Inclusive Excellence position in CLAS are Majd Al-Mallah (Modern Languages and Literatures), Felix Ngassa (Chemistry), and Dwayne Tunstall (Philosophy).  These candidates will give public presentations, with Q&A, over Zoom during November 15-18. Links to the presentations and instructions for submitting feedback to the search committee will be announced on the candidates webpage when the presentation schedules are established.   


2. Face Covering Policy within office suites 

 The Face Covering Policy has been updated to include more precise guidelines for office suites.  Within office suites, reception areas are considered public, and people working in them must wear masks. Elsewhere within office suites, masks are not required in work areas where 6-foot social distancing can be maintained.  (This rule has been in place for a long time but has recently been moved from an obscure location to the main policy.) 



3. New to Michigan Weather? 


We have a webpage for that.  Even seasoned Michiganders may find a service here that they didn’t know about. 


Faculty and Unit Heads    

4. Advising Tips: Winter 2022 Registration Outreach  

This week, each unit head was provided with a list of currently enrolled students in each major who have yet to register for the 2022 winter semester. We are at a significant deficit compared to this time last year in student credits hours and head count. These next few weeks before the end of the semester is a perfect time to reach out to your advisees who have yet to register. You may want to highlight some of the classes you are teaching in Winter 2022 that are low enrolled and still have room for students. If you need any assistance with this outreach, please contact AD Schaner ([email protected]). Thank you all for your help with this important initiative. 




5. Support for professional development required in advance of online/hybrid teaching 

The Pew FTLC, with generous support from the Provost’s Office, will be providing a $250 stipend for adjuncts and visiting faculty who complete the required professional development required in advance of online/hybrid teaching. One-time pay requests will be coordinated out of our office for those who engage in one of the professional development options listed. Individuals who either receive a certification waiver based on prior training – see waiver request form at bottom of the webpage – or who are otherwise employed at GVSU as AP or PSS are not eligible.  

We recognize that some instructors who engage in the training are either new to GVSU or are new to teaching an online or hybrid course. We could use your help in ensuring that unit heads and instructors are aware of this new practice, for both new and returning instructors. As the largest number of stipends will be associated with fall semester instruction, we are working with Payroll to process payments once the semester has begun. In the rare instance that a course is canceled, we will still provide the stipend associated with instructor preparation for that canceled course. 


6. CSCE Workshops of Note 


Introduction to Mentoring Undergraduate Researchers & Scholars 
Monday, November 8, 12:30-1:30 p.m. 

Facilitated by Dr. Jodee Hunt, Biology and presented by the Center for Undergraduate Scholar Engagement (CUSE) 

Do you mentor undergraduates who are conducting independent research or who want to have a leadership role in your own research program? Would you like to mentor these student-scholars? If so, this workshop is for you! 

Whether a first-time or experienced mentor or if you're considering including undergraduates in your own research program, this workshop will provide tools to help you as we explore:   

  • Mentoring vs. Supervising 

  • Selecting mentees/research collaborators 

  • Responsibilities of mentors 

  • Skills essential to mentoring effectively 

  • Getting started: establishing a relationship & aligning goals 


Fulbright Ambassador Presentation 
Friday, December 10, 2021, 3-4:30 p.m. 

This presentation will focus on the process of applying to, performing, and completing Fulbright research.  We will also discuss how a Fulbright Faculty award can be worked into existing research and university responsibilities.  Tips and tricks for the application process will also be presented. Michael Famiano is the chair of the Physics Department at Western Michigan University and has held visiting professorships at the National Astronomical Observatory of Japan and Beihang University. He welcomes you to ask him about: 

  • How a Fulbright fellowship can fit into your grant-funded scientific research. 

  • Professional outreach and community service while living abroad. 

  • Getting violently ill and going to the hospital in a foreign country. 

  • Expecting a baby in a foreign country and prenatal care. 

  • Living apart from the family for an extended period. 


7. Michigan Sea Grant's Internship and Fellowship programs are both open to applications 


The undergraduate internship program coordinates and funds undergraduate students from any accredited community college, college, or university in Michigan to work with private businesses, local government, state and federal agencies, and environmental nonprofit organizations, or university faculty to plan or implement environmental stewardship in the Great Lakes. 

MISG's fellowship program is for graduate students enrolled full-time at Michigan universities who are interested in research relevant to current Great Lakes issues. This fellowship provides support for a student’s research and enhances academic and professional development opportunities. 

 In addition, the Knauss Fellowship is also now accepting applications. 

Contact: [email protected]  




8.  Important‌ ‌Deadlines      ‌        ‌ ‌ ‌                        

Anytime       Faculty can self-submit an item for the FORUM.   [email protected]           ‌ ‌     ‌ ‌ ‌   ‌        
Each Day     All members of the GVSU community must fill out the online self-assessment each day you are on campus. (VAT)        

Oct. 8-Nov. 30   Unit process for reviewing FAPs                

Nov. 3        Enroll in your benefits through November 3 by logging in to the eBenefits system.    

Nov. 15      Staffing Plans for Winter 2022 due, early submissions welcome    

Nov. 17      Unit Head Meeting: 3- 5 p.m. - Zoom      

Nov. 18       Fall Semester IIE General Information Session on the Fulbright U.S. Student Awards. Virtual, 6-7 p.m. Registration is required:  Fulbright U.S. Student Virtual Information Session - Events - Frederik Meijer Office of Fellowships - Grand Valley State University (      


Nov. 24-26    Thanksgiving Recess           

Nov. 29     2022-2023 Annual Schedule Final Round opens in Coursedog           

Dec. 1       Completion of FAP review process. Units do not need to forward FAPs to the Dean’s office but should store electronic copies of all FAPs.    

Dec. 1      5 p.m. deadline for Special Projects Graduate Assistantship Proposals 2022-23     

Dec. 8       Unit Head Meeting: 3- 5 p.m. - Zoom      

Dec. 10    Commencement at 7 p.m. in the Fieldhouse Arena on the Allendale Campus for College of Liberal Arts and Sciences and BCOIS       

Dec. 11      Classes End and Commencement           

Dec. 13-18      Final Exams           

Dec. 21      Grades due before noon           

Dec. 22     Unit Head Meeting: 3- 5 p.m. - Zoom      

Jan. 7        2022-23 Annual Schedule Final Round due to Dean’s Office, Tracy McLenithan            


9. Upcoming‌ ‌Events         ‌ ‌ ‌                        


Nov. 1-12 GVSU Study Abroad Fair, two weeks of virtual and in-person events,  

Nov. 3       Majors Fair, 11 a.m.-2 p.m., KC RM 2250 Grand River Room (CAAC)          

Nov. 3-5     Climate Change Education Solutions Summit 2021: Vulnerability and Justice. Information on CCES Summit. Speakers info    

Nov. 3    Melodies, An Evening of French Songs, Music, and Poetry, 6 -9:30 p.m., Cook-Dewitt Center  

Nov.  4      PK-12 Connect Lunch and Learn (Ginger Rohwer from CLAS)  

Nov. 5      Wind Symphony + Concert Band, LAT, 7:30 p.m.          

Nov. 10-11 Teach In. For more information, contact Prof. Karen Gipson, faculty lead for the 2021 Teach-in, [email protected] .           

Nov. 11      Science on Tap: The Chemistry of Your Thanksgiving Dinner. 8 p.m. SpeakEZ Lounge, 600 Monroe Ave. NW, Grand Rapids         

Nov. 12     Great Lakes Watershed Management System: An online platform for modeling, quantifying, and delivering agricultural conservation, AWRI Seminar.  Muskegon.  

Nov. 18     PK-12 Connect Brown Bag Lunch and Learn (CECI Presentation TBD) 

Nov. 19      CLAS Faculty Research Colloquium. Add yourself to the Zoom link list.           

Nov. 29     Chamber Music Recital, SVS, 7:30 p.m.          

Dec. 2       PK-12 Connect Brown Bag Lunch and Learn (Samhita Rhodes from PCEC)    

Dec. 4       Fall Dance Concert, LAT 7 p.m.          

Dec. 4       Early Music Ensemble, SVS, 7:30 p.m.          

Dec. 4        Princeton Review free/online virtual exam, MCAT Practice Test (December 4)  

Dec. 4        Princeton Review free/online virtual exam, GRE Practice Test (December 4)  

Dec. 4        Princeton Review free/online virtual exam, DAT Practice Test (December 4)  


Dec. 5       Fall Dance Concert, LAT, 2 p.m.          

Dec. 6       GV Arts—Holiday Concert, Fountain Street Church, 7:30 p.m.  Masks are required for this event. We discourage attendance by higher-risk populations and prohibit attendance if sick.  This event will be full capacity seating (at the time of writing, please check closer to the event for any changes).   
Dec. 7      Jazz Concert, LAT, 7:30 p.m.         


Feb. 8      Faculty Awards Convocation, 4 p.m. location to be announced      

Mar. 14   GVSU Arts Celebration Poetry Night     

Mar. 29   2022 Mosaic Lecture.  Dr. Mariel Vazquez, professor of Mathematics at UC Davis   

Apr. 5      GVSU Arts Celebration Lecture presents An Evening with Hanif Abdurraqib    

Apr. 9   Princeton Review free/online virtual exam, MCAT Practice Test (April 9)  

Apr. 9   Princeton Review free/online virtual exam, GRE Practice Test (April 9)  

Apr. 9   Princeton Review free/online virtual exam, DAT Practice Test (April 9)  


Tim's chart in Google docs

Let’s share clever solutions to common issues.  Email [email protected].   

Tim Penning (School of Communications) gets us rolling: “I never made office hours appointments because there were too many no-shows, cancellations, reschedules. I just told students I would be there and come when you need to. During Covid I was forced into that because all appointments were online. Now I have to give students a choice of in-person or online. A solution to this administrative chaos has been a Google sheet linked from my email signature. Students can sign up for a specific time block, leave their email address, and indicate if they want in-person or online. Each sheet at the bottom is a different week, and I keep duplicating a sheet and adding new dates so there are always options four weeks out. I have the sheet bookmarked on my browser and can quickly check for appointments each morning. It has been useful to students and easier on me.” 


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Page last modified September 6, 2022