Weekly Mailing to Tenure line, Affiliate, Visitors, Administrative Professionals, and Professional Support Staff in CLAS


CLAS Weekly Mailing 09-15-21


1. Strategic Planning    

2. Meet the Employee Ombuds 



3. Fall 2021 Pew FTLC Faculty Learning Communities are OPEN! 

4. Advising Tips   

5. Roundtable Series--Thinking Globally: How Language Influences the Lives We Live 

6. Faculty Mentoring Registration is Open 


Unit Heads 

7. ‌  ‌Dibs room usage policy 



8. Important Deadlines   

9. Upcoming Events   




1. Strategic Planning    

This past week unit heads met with Dean Drake to discuss the facilitation of unit conversations about the CLAS Vision, Strategies, Tactics, Action Plan. Faculty, staff, and students from across the College will provide feedback on the plan over the course of the next 6-8 weeks. 


2. Meet the Employee Ombuds 

There is a voluntary, confidential resource for you at GVSU. Elisa Salazar is Grand Valley’s new Employee Ombuds. She is available to act as a trusted navigator who can listen and offer options. You can contact Elisa at [email protected]Trusted Navigator one-pager



3. Fall 2021 Pew FTLC Faculty Learning Communities are OPEN!  

Faculty Learning Communities (FLCs) bring faculty together to foster a 1-2 semester-long conversation on a topic of mutual interest and encourage an application of the knowledge gained. Some FLCs will be meeting online (Zoom) and others will meet in-person; all faculty are welcome to join. Groups will start meeting soon so don’t delay!  Register by submitting an FLC application via our online grants system. 


Check out the exciting and interesting topics faculty will be exploring together this semester. 


Learn more about these FLCs and others by visiting the Current Faculty Learning Communities webpage. 


4. Advising Tips (AD Schaner) 

FERPA Guidelines  

FERPA guidelines and information are listed on our Registrar’s Office website (network login required to access FERPA page). This includes: 

  • FERPA Release form for Reference Requests/Letters of Recommendation (this form should be used for current and former students). 

  • FERPA Release form for non-public information:   

  • This form should be filled out by the student each time there is a request for information to be released to a third party, such as a parent or guardian. 

  • A new form is required for each interaction/request for information to be released. 

  • There is no “blanket” form that allows third parties to have access to all student records across the university. 


Proxy Access – Banner 

Students may grant proxy access to their Banner accounts to specific third parties, including parents, guardians, and supporters, and is done by the student through their personal Banner access. 

  • Permissions granted through this access can include grades, student schedule, academic transcripts, student accounts and financial aid information, and myPath. 

  • Students choose the level of access for each third party and can change the access at any time. 

  • This proxy access DOES NOT grant third parties access to non-Banner information such as discussions with faculty regarding grades or attendance, or with advisors regarding the content of advising notes or appointments. Requests for information of this type require the student to complete the Permission to Release Non-Public Information, which is linked above. 



5. Roundtable Series--Thinking Globally: How Language Influences the Lives We Live 

Please encourage your students.  INT 100 Approved! 


What can we learn about the cultures and practices of various countries from the languages that they speak? How can we use this information to gain a deeper understanding of other cultures and avoid misunderstandings and miscommunications? This roundtable series features professors, staff, and students who are native or near-native speakers of foreign languages and have experience living in another country. Come and explore the interrelationships of language and culture! 

3-4:30 p.m. KHS 2207 

  • It's about Time: How does the way we think about time influence our worldview? (9/16) 

  • Food and the Table (10/21) 

  • Privacy and Personal Space (11/18) 

Questions? Meghan Cai in MLL. 


6. Faculty Mentoring Registration is Open 

Our faculty mentoring program offers structured meeting opportunities to gather with colleagues and explore multiple sources of guidance and connection available at GVSU for professional growth and development.  We have mentoring communities designed to serve First-Year-Faculty (FYF) as well as designed for faculty beyond their first-year, through our Faculty-to-Faculty (F2F) program.  There are multiple groups allowing you to select a group that meets during a time that is convenient for you.  Some groups will meet virtually/online with Zoom while others will meet in a face-to-face format on campus.  Check out the mentoring communities below that are now accepting new members. 


First-Year-Faculty Mentoring Communities—meets biweekly 

Faculty-to-Faculty Mentoring Communities—meets monthly 


Register by this Friday, September 17, 2021, if possible as groups start meeting next week.  Learn more about our mentoring program at



Unit Heads 

7. ‌  ‌Dibs room usage policy  

As announced at the Unit Heads meeting on April 21, classrooms with dibs assigned to specific departments will be subject to minimum weekly usage requirements during Round 1 of scheduling for AY 22/23.  The policy is described in the scheduling section of the Unit Head page




8.  Important‌ ‌Deadlines      ‌        ‌ ‌ ‌                 

Anytime    Faculty can self-submit an item for the FORUM.   [email protected]           ‌ ‌     ‌ ‌ ‌   ‌     ‌ ‌ 
Each Day     All members of the GVSU community must fill out the online self-assessment each day you are on campus. (VAT) 

 Sep. 20    Tentative: 2022-2023 Annual Schedule First Round opens in Coursedog    

Sep. 30      Nominations for Promotion to associate professor as part of winter actions due    

 Sep. 30       If interested, contact Dr. Biddanda no later than September 30, 2021 about Michigan Space Grant Proposals.  Deadline for proposals is Wednesday, November 10, 2021.  

Oct. 1         Award Nominations due to Dean’s Office (Kristin Winfrey)   

Oct. 1        Faculty use Digital Measures to create their Faculty Activity Plans (FAPs) and submit to their unit heads. Joint appointees submit to BOTH unit heads.   

Oct. 8        In the cases of joint appointees, the unit head in the secondary unit submits feedback on the FAP to the primary unit head.      

Oct. 8-Nov. 30   Unit process for reviewing FAPs   

Oct. 11    Teach-In proposals due. Contact Prof. Karen Gipson, the faculty lead for the 2021 GVSU Teach-in, [email protected].   

Oct. 11-15   Mid-term Evaluations    

Oct. 15      Tentative: Annual Schedule First Round in Coursedog due to Dean’s Office, Tracy McLenithan    

Oct. 13      Units submit promotion materials (promotion to professor) to the Dean’s Office. Earlier submissions are welcome.    

Oct. 18    Fall Science Update Call for Presenters (RMSC)  

Oct. 25-26    Fall Break    

Oct. 29          Drop with a “W” grade deadline    

Nov. 24-26    Thanksgiving Recess    

Nov. 29      Tentative: 2022-2023 Annual Schedule Final Round opens in Coursedog    

Dec. 1        Completion of FAP review process. Units do not need to forward FAPs to the Dean’s  office but should store electronic copies of all FAPs.   

Dec. 11         Classes End and Commencement    

Dec. 13-18      Final Exams    

Dec. 21         Grades due before noon    

Jan. 7        Tentative: 2022-23 Annual Schedule Final Round due to Dean’s Office, Tracy  McLenithan    


9. Upcoming‌ ‌Events         ‌ ‌ ‌                 

Sep. 15         5-7 p.m., Mock Multi-Mini Interviews (MMIs) by Invitation and Virtual (CAAC)  


Sep. 17     CLAS Faculty Research Colloquium. Add yourself to the Zoom link list. Note: You only need to sign up once to receive all Zoom links for the colloquium this AY.    

Sep. 17     Cancelled--Pablo Mahave-Veglia Faculty Recital 

Sep. 19     Cancelled--Guest Artist Recital: Paulina Zamora, piano 

Sep. 21      5-7 p.m., Mock Multi-Mini Interviews (MMIs) by Invitation and Virtual (CAAC)  

Sep. 22    Coursedog walk in office hours: 9:30 a.m.-11:30 a.m., CHS 189 

Sep. 22     Coursedog walk in office hours: 1 p.m. - 3 p.m., DEV 204A 

Sep. 22      Unit Head Meeting: 3-5 p.m., Zoom       

Sep. 22      “From Figure to Ground: How Humans Became Technology’s Tools”, Douglas Rushkoff, Carey Memorial Lecture. Virtual 7 p.m.    

Sep. 23 Coursedog walk in office hours: 10 a.m. - 12 p.m., HRY 117 


Sep. 23   Art & Power, 12 p.m. Virtual. RSVP  


Sep. 24 Coursedog walk in office hours: 1 p.m. - 3 p.m., HRY 117 

Sep. 30       Opening Reception for Honest and Unrefined: Art Outside the Academy: Sep. 30, 2021; 5-8 p.m.   GVSU Art Gallery, Haas Center for the Performing Arts         

Oct. 4         GVSU Arts Celebration Tesla Quartet Beethoven concert.  7:30 p.m. Cook DeWitt.        

Oct. 5       Undergraduate Research Fair  5 p.m. to 7 p.m. in 2250 Kirkhof Center (Grand River Room).   

Oct. 8, 9, 10, 15, 16, 17   Side by Side by Sondheim, LAT, 7:30 p.m. /Sundays  2 p.m.    

Oct. 15       CLAS Faculty Research Colloquium. Add yourself to the Zoom link list.    

Oct. 21     Jazz Concert, LAT, 7:30 p.m.   

Oct. 22-23  History Department’s annual Great Lakes History Conference. Info and registration.  

Oct. 23     Choir Concert. TBD   

Oct. 29     Symphony Orchestra Concert. LAT, 7:30 p.m.   

Nov. 5      Wind Symphony + Concert Band, LAT, 7:30 p.m.   

Nov. 3           11 a.m.-2 p.m., Majors Fair KC RM 2250 Grand River Room (CAAC)  

Nov. 5, 6, 11, 12, 13, 14  Mac Beth, Black Box Theatre, 7:30 p.m. / Sundays 2 p.m.    

Nov. 9      Varsity Glee Club Concert, CDC, 7:30 p.m.   

Nov. 10-11 Teach In. For more information, contact Prof. Karen Gipson, faculty lead for the 2021 Teach-in, [email protected] .    

Nov. 19      CLAS Faculty Research Colloquium. Add yourself to the Zoom link list.    

Nov. 29     Chamber Music Recital, SVS, 7:30 p.m.   

Dec. 4       Fall Dance Concert, LAT 7:00 p.m.   

Dec. 4       Early Music Ensemble, SVS, 7:30 p.m.   

Dec. 5       Fall Dance Concert, LAT, 2 p.m.   

Dec. 6        GV Arts—Holiday Concert, Fountain Street Church, 7:30 p.m.    

Dec. 7      Jazz Concert, LAT, 7:30 p.m.   




Friends of civic engagement at GVSU: 

On Thursday 9/16, GVSU will host the State of MI Independent Citizens Redistricting Commission in Kirkhof Center Grand River Room from 1-4pm and 5-8pm. The GVSU Office of Student Life Community Service Learning Center is partnering with Student Senate to sponsor this visit. This meeting will be open to the public and takes place in coordination with the Michigan Independent Citizens Redistricting Commission (MICRC), Campus Election Engagement Project (CEEP) and the Campus Vote Project (CVP). GVSU is one of five campuses in Michigan that has been invited by MICRC to participate in their college tour during the month of September. Attendees can observe the map drawing process and sign up to make public comment.  

Meeting agenda and notifications can be accessed on 9/15 here: MICRC - Meeting Notices & Materials ( 

This is an excellent opportunity for our campus community to be involved in a very meaningful way in the democratic process. Please see and share attached flyer with colleagues and students.  

Melissa Baker-Boosamra 
Associate Director  
Office of Student Life 

Page last modified October 26, 2021