Weekly Mailing to Tenure line, Affiliate, Visitors, Administrative Professionals, and Professional Support Staff in CLAS


CLAS Weekly Mailing 08-18-21


1.  Daily Self-Assessment is Required 

2. Welcome, Kristin Winfrey! 

3. New webpage for Tuition Refund Appeals 


Faculty and Unit Heads    

4.   2021-2022 Call for Student Advisory Committee Members 

5.  New Process for Approving Student Graders 

6. Course using Adobe—quick turn around 

7. Got Room? 




8.  Important‌ ‌Due‌ ‌Dates               

9. Upcoming‌ ‌Events             






1.  Daily Self-Assessment is Required 

All employees are to complete the daily self-assessment.  


2. Welcome, Kristin Winfrey! 

Kristen Winfrey joined our office earlier this week.  Please join us in welcoming her.  Kristin will support Associate Dean Shreiner along with supporting the CLAS Curriculum Committee and the Emeritus Advisory Board.  She will coordinate the CLAS award nominations and serve as a liaison to new employees and Human Resources.  Kristin will also serve as a shared resource for units in need of assistance. 



3. New Webpage for Tuition Refund Appeals 

Over the summer, the Tuition Refund Appeal Committee worked to develop a webpage that provides students, faculty and advisors with specific guidance on the full process for requesting a tuition refund. The page includes the steps to follow, a link to the appeal form, appropriate supporting documentation for the appeals, and the situations that possibly merit a tuition refund and those that do not. Please contact AD Schaner if you have any questions about this information.  Tuition Refund Appeals 




Faculty and Unit Heads  


4.   2021-2022 Call for Student Advisory Committee Members 

The CLAS Student Advisory Committee for Dean Drake is looking for recommendations for student members for the 2021-2022 school year. The advisory committee will meet twice in the Fall semester and twice in the Winter semester to discuss issues important to students in the CLAS community. If you know any outstanding students majoring and/or minoring in disciplines within CLAS that you would like to nominate to serve in this capacity, please forward their contact information to Mona Silva ([email protected]). 


5.  New Process for Approving Student Graders 

In an effort to expedite the approval process for student graders, the CLAS Dean’s Office will be processing these requests directly from the faculty, rather than requiring the unit head approval to complete the form and submit it for processing. Faculty are now required to complete the Student Grader FERPA Training Request form for each student grader. This will initiate the approval process via the dean’s office. Once approved, the faculty member will be notified and the student will be invited to attend FERPA training. This will eliminate the unit head approval step in the process. If you have any questions, please contact AD Shreiner or Mona Silva. 


6. Course using Adobe—quick turn around 

The Provost has asked us to identify course sections whose students need access to Adobe Creative Cloud for fall semester.  Up to six sections can be reported in a single submission on our form. . 

 We need to get this information back to the Provost’s office by Friday, August 20 so they can work on purchasing the licenses.  Therefore, please have the form completed by noon on Friday.   

We contacted directly the Unit Heads who responded to this request in previous terms.  This notice is to catch any we may not have known about. 


7. Got Room? 

Departments or other groups scheduling meetings may be interested in larger spaces than usual.  The Open Slot Lists available at the CLAS 

Room Capacity page show which classrooms are available at each size during each regular time block.  They can be useful for locating suitable meeting rooms. 



Calendars          ‌    ‌ ‌ ‌              

8.  Important‌ ‌Due‌ ‌Dates      ‌        ‌ ‌ ‌              

Aug. 30             Classes begin      ‌ ‌     ‌ ‌ ‌   ‌     ‌ ‌ ‌                   

Aug. 30              All materials must be uploaded to candidate’s personnel Blackboard site by 5 p.m. Unit  copies candidate’s personnel Blackboard site to the unit personnel Blackboard site at 5  p.m.         

Sep. 1              The  sabbatical site is open for eligible faculty to submit proposals. Proposals  are due by 11:59 p.m. on September 1. The Sabbatical website provides a proposal  template and helpful information for completing the proposal.         

Sep. 3              Last day to Add, Register, or Pay by 5 p.m. 

Sep. 6              Labor Day Recess 

Sept. 9            Tentative: Annual Schedule software training on Coursedog, 10-11:30 a.m. 

Sept. 20          Tentative: 2022-2023 Annual Schedule First Round opens in Coursedog 

Sep. 30            Nominations for Promotion to associate professor as part of winter actions due 

Oct. 11-15          Mid-term Evaluations 

Oct. 15              Tentative: Annual Schedule First Round in Coursedog due to Dean’s Office, Tracy  McLenithan 

Oct. 13              Units submit promotion materials (promotion to Professor) to the Dean’s Office. Earlier  submissions are welcome. 

Oct. 25-26          Fall Break 

Oct. 29                Drop with a “W” grade deadline 

Nov. 24-26         Thanksgiving Recess 

Nov. 29               Tentative: 2022-2023 Annual Schedule Final Round opens in Coursedog 

Dec. 11               Classes End and Commencement 

Dec. 13-18         Final Exams 

Dec. 21               Grades due before noon 

Jan. 7                Tentative: 2022-23 Annual Schedule Final Round due to Dean’s Office, Tracy McLenithan  


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9. Upcoming‌ ‌Events         ‌ ‌ ‌              


Aug. 24  Unit Head Retreat: 9:00 a.m. - 3:00 p.m. Grand Ravines Lodge – 9920 42nd Ave. Jenison, MI 

Aug. 25  Fall Conference on Teaching and Learning. Register in Sprout         

Aug. 26    In-person coffee and conversation, 8:15 a.m. - 9:45 a.m. Under the tent near Zumberge Pond 

Aug. 26   CLAS Fall Startup meeting, 10 a.m. – 12 p.m.  [Zoom]   

Aug. 27      GVSU Arts Celebration “Honest and Unrefined: Art Outside the Academy”.  Aug. 27 – Nov. 5, 2021. GVSU Art Gallery, Haas Center for the Performing Arts     

Aug. 27     Convocation 


Sep. 8 Unit Head Meeting: 3 p.m. - 5 p.m, KC Room 2204 Pere Marquette Room    

Sep. 10    Paleo-Olympics, 11 a.m. - 2:30 p.m.   

Sep. 17    CLAS Faculty Research Colloquium. Add yourself to the Zoom link list. Note: You only need to sign up once to receive all Zoom links for the colloquium this AY. 

Sep. 22 Unit Head Meeting: 3 - 5 p.m., Zoom    

Sep. 22 Unit Head Meeting: 3 - 5 p.m., Zoom    

Sep. 30      Opening Reception for Honest and Unrefined: Art Outside the Academy: Sep. 30, 2021; 5 – 8 p.m.   GVSU Art Gallery, Haas Center for the Performing Arts      

Oct. 4        GVSU Arts Celebration Tesla Quartet Beethoven concert.  7:30 p.m. Cook DeWitt.     

Oct. 15    CLAS Faculty Research Colloquium. Add yourself to the Zoom link list

Nov. 10-11 Teach In. For more information, contact Prof. Karen Gipson, faculty lead for the 2021 Teach-in, at [email protected] . 

Nov. 19  CLAS Faculty Research Colloquium. Add yourself to the Zoom link list.

Page last modified June 23, 2022