Weekly Mailing to Tenure line, Affiliate, Visitors, Administrative Professionals, and Professional Support Staff in CLAS


CLAS Weekly Mailing 08-10-22

Faculty and Staff         

1. CLAS Faculty and Staff Start-Up Meeting 

2. New international assistance for GVSU-related travel 

3. New Name includes Reading Center 

4. Expense Reminders 

5. Important Grading Information from the Registrar 


Unit Heads 

6. The CLAS Teacher went to VIS and AFF yesterday, ADJ next week 

7. Graduate Assistantship Appointment Forms 



8. Important deadlines          

9. Upcoming events                     


COVID Policy 






Faculty and Staff      

1. CLAS Faculty and Staff Start-Up Meeting 


The CLAS Faculty and Staff Start-Up Meeting will take place on Thursday, August 25 in the Louis Armstrong Theatre in the Thomas J. and Marsha J. Haas Center for Performing Arts. Join us for coffee and conversation at 8:30 a.m. in the lobby of the Center for Performing Arts. The meeting will begin at 9:30 a.m. Lunch under the tent will follow on the lawn behind Kirkhof.  

Please RSVP using the CLAS Start-up Meeting and lunch RSVP form. The meeting will also be available via livestream. If you request(ed) a livestream link on the RSVP form, you will receive a Zoom link the week of August 22. 


2. New international assistance for GVSU-related travel 


GVSU has contracted with International SOS to provide 24/7 emergency assistance to employees and students traveling internationally on GVSU business. International SOS works with the insurance provider Chubb. Travel insurance is required for most student international travel and highly recommended for faculty and staff. See the GVSU International Accident and Sickness Insurance page for details. 


3. New Name includes Reading Center 

The College of Liberal Arts & Sciences Dean's Office is excited to announce, effective August 6, 2022, that the CLAS Tutoring Center has been renamed the CLAS Tutoring and Reading Center. 


4. Expense Reminders 

Campus Dining Card Balances 

Campus dining cards are being phased out and balances must be used by April 2023. Dining card balances can be used to cover the cost of catering services, including at on campus Jets Pizza locations.  

Standing Desks Vendors 

Departments that wish to purchase standing desks for faculty and/or staff will need to utilize the vendors listed on the Office Ergonomics Standing Workstations website which can be found here Purchasing standing desks that are not on this list may result in the denial of reimbursement requests. 

 Concur Reminders 

  • Technology Purchases 

  • In accordance with the GVSU IT Policy, all technology hardware, software or peripherals must be purchased through GVSU Technology Supply. Purchases from other vendors require written Technology Supply approval and such approvals must be attached to related transactions in the Concur expense report. The latest Technology Supply policy and procedures can be found here  

  • Meals 

  • Group Meals: Meals that include someone other than yourself should be accounted for in Concur as group meals. When preparing the expense report, choose account code 7094 for these types of meals. Attendee information must be provided for group meals. If you are unable to provide individual names, then an estimated headcount and a description of the group invited to the meal/event must be provided. If the allocated amount per person exceeds the per diem limit for the meal/location, then account code 7022 (Over Per Diem) should be used. 

  • Single Day vs. Per Diem: The single day meal account code (7022) should be used for travel that does not include an overnight stay. If there is not an overnight stay associated with your travel, then meals purchased are taxable. Please claim your travel allowance by adding an itinerary to your report. Instructions for claiming per diem for multi-day travel can be found on our Concur training website, in the Additional Features section (  

  • Alcohol: University policy requires Executive Officer approval and Appointing Officer (Dean) support for alcohol related purchases. These approvals must be obtained before the expense is incurred. Expense reports that include alcohol without an approved exception will not be approved/reimbursed. Approval documentation must be submitted with the expense report and alcohol expenses must be itemized on the report. Exceptions are provided for search committee related expenses and pre-approved special events.  

  • Monthly Expense Reports 

  • Bundling expenses over the course of the month saves the university time and resources. Although there are occasions that require more frequent submissions, a single monthly report is preferred. The best way to bundle expenses on a single expense report is to begin a report at the beginning of the month, leave it open in your profile and add expenses to the open report throughout the month. 


5. Important Grading Information from the Registrar 

Please note that Banner will be unavailable on Saturday, August 13 from 8:00 a.m. - 6:00 p.m. due to critical security updates. Please plan accordingly to allow sufficient time for grade entry prior to the deadline. 


Unit Heads 

6. The CLAS Teacher went to VIS and AFF yesterday, ADJ next week 

Our VIS and AFF faculty received the fall issue of The CLAS Teacher yesterday. This publication sends policy and resource news useful for VIS, AFF, and ADJ faculty in our college. 

We will send it to ADJ faculty next week (when that distribution list starts to settle down), but we know that a mid-August distribution date can miss those hired just before the term begins. If you have a late hire, please send them this link: The CLAS Teacher


7. Graduate Assistantship Appointment Forms 

Assistant Dean Michelle McCloud is the designated approver for graduate assistantship forms. When completing these forms, the correct email for the dean’s designee is [email protected].  



8.  Important‌ ‌deadlines      ‌        ‌ ‌ ‌                                                                                                  

Aug. 15 Final grades for second six-week/12-week classes before noon.   

Aug. 16 Applications for promotion to senior affiliate due to the dean’s office 

Aug. 19 Deadline for units to cancel low-enrolled courses    

Aug. 29 Fall classes begin   

Aug. 29 Candidate submits portfolio to unit head 

Sep. 2 Credit/No Request deadline 5 p.m. 

Sep. 2 Last day to register/100% refund deadline 5 p.m. 

Sep. 4-5 Labor Day Recess 

Sep. 15 Unit Stability Update response should be entered in GVAdvance 

Sep. 23 75% refund deadline 5 p.m. 

Oct. 10 – 14 Midterm evaluations 

Oct. 14 Units submit promotion materials (promotion to professor) to the dean’s office 

Oct. 17 Midterm grades due by 11:59 p.m. midnight  

Oct. 23 – 25 Fall Break (for students) 

Oct. 28 Withdrawal with “W” grade deadline 5 p.m. 

Nov. 18 CLAS Personnel Committee submits recommendations to the dean    

Nov. 23 – 27 Thanksgiving Recess 

Dec. 12 – 17 Final Examinations 

Dec. 16 Dean notifies candidate and unit head of recommendation 

Dec. 19 Final Grades due by 11:59 p.m. midnight  

Dec. 22 Final Grades available to students              



9. Upcoming‌ ‌events         ‌ ‌ ‌                                                  

Aug. 10-12 Fall 2022 New Faculty Orientation             

Aug. 11 Regalia Repair Clinic (indicate your interest to [email protected]), 12-1:30 p.m. B-4-231 MAK.  

Aug. 16 New Faculty (+ invited others) Brews with the Dean, 5– 7 p.m. (Formerly New Faculty Social)      

Aug. 18 Unit Head Development, 9 a.m.-12 p.m. [Optional for all but new unit heads]     

Aug. 23 Unit Head Retreat 10:30 a.m. – 4 p.m. Hager Park, VanderLaan Room, 8212 28th Ave, Jenison      

Aug. 24  FTLC (Faculty Teaching and Learning Center) Teaching and Learning Conference        

Aug. 24 Convocation    

Aug. 25 CLAS Fall Faculty and Staff Meeting, LAT in the Haas Center for Performing Arts. 8:30-9:30 a.m. Coffee Reception, 9:30-11 a.m. Program. 11 a.m. President Mantella and Provost Mili. Lunch under the tent. RSVP form  

Sep. 7 Unit Head Meeting 3 – 5 p.m. Kirkhof Room 2215/2216   

Sep. 16 Faculty Research Colloquium, 308 PAD     

Sep. 21 Unit Head Meeting 3 – 5 p.m. Kirkhof Room 2204 (Pere Marquette)   

Sep. 21 Alliance for Professional Support Staff (APSS) Union Open House Mixer, STU South Lawn, 12-2 p.m.; PSS should RSVP by September 6.  

Sep. 22   GVSU Arts Celebration 2022-2023 kickoff event: As Is: Beauty and the Body in Contemporary Art. Reception for opening of the GVSU Arts Celebration, 5-8 p.m.     

Sep. 28-29  Homerathon           

Oct. 5 Unit Head Meeting 3 – 5 p.m. Kirkhof Room 2215/2216     

Oct. 6 6-7 p.m. Loosemore Auditorium. Ott Lecture to the General Public: Biomimetic Cuisine: The Chemistry, Craft and Culture of Our Future Foods 

Oct. 7    Ott Lecture to Chemistry audience, 1-2 p.m., KC Pere Marquette. Biomimetic Chemistry: Recapitulating Biomolecular Structures and Functions 

Oct. 12-15 Tentative dates of GVSU Climate Change Education Solutions Summit (TBC)    

Oct. 14 Faculty Research Colloquium, 308 PAD       

Oct. 19 Unit Head Meeting 3– 5 p.m. Kirkhof Room 2215/2216   

Nov. 2 Unit Head Meeting 3 – 5 p.m. Kirkhof Room 2215/2216   

Nov. 7   GVSU Arts Celebration "South Chicago Dance Theatre: Energy | Power | Grace", 7 p.m. Louis Armstrong Theatre, Haas Performing Arts Center, Allendale campus.  

Nov. 9 Tenth Annual Teach-In, Pew Campus (Seidman, DeVos, CHS) 

Nov. 10 Tenth Annual Teach-In, Allendale Campus (Kirkhof) 

Nov.16 Unit Head Meeting 3– 5 p.m. Kirkhof Room 2215/2216   

Nov. 18 Faculty Research Colloquium, 308 PAD       

Nov. 30 Unit Head Meeting 3 – 5 p.m. TBD   

Dec. 5 GVSU Arts Celebration Holiday Concert, “And on Earth, Peace.”  Fountain Street Church    

Dec. 10 Commencement  

Dec. 21 Unit Head Meeting 3 – 5 p.m. Kirkhof Room 2215/2216   

Dec. 23 – Jan. 2 Semester Break 


COVID Policy Links

Note: Daily COVID self-assessment is not required at this time.

Lakers Together 

Face Coverings Compliance Protocol (including employee FAQs)



Newsletters/information you may have missed             

New Director for Milton Ford LGBT Center 

Alumni Relations newsletter 

University Faculty Staff Picnic 

Laker Ready 

FTLC Conference information 

6 in 60 Graduate Newsletter 

Page last modified August 10, 2022