Weekly Mailing to Tenure line, Affiliate, Visitors, Administrative Professionals, and Professional Support Staff in CLAS

CLAS Weekly Mailing 08-10-22

Faculty and Staff        

1. CLAS Faculty and Staff Start-Up Meeting

2. New international assistance for GVSU-related travel

3. New Name includes Reading Center

4. Expense Reminders

5. Important Grading Information from the Registrar

Unit Heads

6. The CLAS Teacher went to VIS and AFF yesterday, ADJ next week

7. Graduate Assistantship Appointment Forms

Calendars                    

8. Important deadlines         

9. Upcoming events                    

COVID Policy

Reminders

___________________________                    

Faculty and Staff     

1. CLAS Faculty and Staff Start-Up Meeting

The CLAS Faculty and Staff Start-Up Meeting will take place on Thursday, August 25 in the Louis Armstrong Theatre in the Thomas J. and Marsha J. Haas Center for Performing Arts. Join us for coffee and conversation at 8:30 a.m. in the lobby of the Center for Performing Arts. The meeting will begin at 9:30 a.m. Lunch under the tent will follow on the lawn behind Kirkhof.

Please RSVP using the CLAS Start-up Meeting and lunch RSVP form. The meeting will also be available via livestream. If you request(ed) a livestream link on the RSVP form, you will receive a Zoom link the week of August 22.

2. New international assistance for GVSU-related travel

GVSU has contracted with International SOS to provide 24/7 emergency assistance to employees and students traveling internationally on GVSU business. International SOS works with the insurance provider Chubb. Travel insurance is required for most student international travel and highly recommended for faculty and staff. See the GVSU International Accident and Sickness Insurance page for details.

3. New Name includes Reading Center

The College of Liberal Arts & Sciences Dean's Office is excited to announce, effective August 6, 2022, that the CLAS Tutoring Center has been renamed the CLAS Tutoring and Reading Center.

4. Expense Reminders

Campus Dining Card Balances

Campus dining cards are being phased out and balances must be used by April 2023. Dining card balances can be used to cover the cost of catering services, including at on campus Jets Pizza locations.

Standing Desks Vendors

Departments that wish to purchase standing desks for faculty and/or staff will need to utilize the vendors listed on the Office Ergonomics Standing Workstations website which can be found here https://www.gvsu.edu/officeergonomics/standing-workstations-12.htm. Purchasing standing desks that are not on this list may result in the denial of reimbursement requests.

Concur Reminders

Technology Purchases

In accordance with the GVSU IT Policy, all technology hardware, software or peripherals must be purchased through GVSU Technology Supply. Purchases from other vendors require written Technology Supply approval and such approvals must be attached to related transactions in the Concur expense report. The latest Technology Supply policy and procedures can be found here https://www.gvsu.edu/it/technology-supply-office-for-gvsu-faculty-and-staff-160.htm

Meals

Group Meals: Meals that include someone other than yourself should be accounted for in Concur as group meals. When preparing the expense report, choose account code 7094 for these types of meals. Attendee information must be provided for group meals. If you are unable to provide individual names, then an estimated headcount and a description of the group invited to the meal/event must be provided. If the allocated amount per person exceeds the per diem limit for the meal/location, then account code 7022 (Over Per Diem) should be used.
Single Day vs. Per Diem: The single day meal account code (7022) should be used for travel that does not include an overnight stay. If there is not an overnight stay associated with your travel, then meals purchased are taxable. Please claim your travel allowance by adding an itinerary to your report. Instructions for claiming per diem for multi-day travel can be found on our Concur training website, in the Additional Features section (https://www.gvsu.edu/busfin/concur-training-expense-67.htm#AdditionalFeatures).
Alcohol: University policy requires Executive Officer approval and Appointing Officer (Dean) support for alcohol related purchases. These approvals must be obtained before the expense is incurred. Expense reports that include alcohol without an approved exception will not be approved/reimbursed. Approval documentation must be submitted with the expense report and alcohol expenses must be itemized on the report. Exceptions are provided for search committee related expenses and pre-approved special events.

Monthly Expense Reports

Bundling expenses over the course of the month saves the university time and resources. Although there are occasions that require more frequent submissions, a single monthly report is preferred. The best way to bundle expenses on a single expense report is to begin a report at the beginning of the month, leave it open in your profile and add expenses to the open report throughout the month.

5. Important Grading Information from the Registrar

Please note that Banner will be unavailable on Saturday, August 13 from 8:00 a.m. - 6:00 p.m. due to critical security updates. Please plan accordingly to allow sufficient time for grade entry prior to the deadline.

Unit Heads

6. The CLAS Teacher went to VIS and AFF yesterday, ADJ next week

Our VIS and AFF faculty received the fall issue of The CLAS Teacher yesterday. This publication sends policy and resource news useful for VIS, AFF, and ADJ faculty in our college.

We will send it to ADJ faculty next week (when that distribution list starts to settle down), but we know that a mid-August distribution date can miss those hired just before the term begins. If you have a late hire, please send them this link: The CLAS Teacher.

7. Graduate Assistantship Appointment Forms

Assistant Dean Michelle McCloud is the designated approver for graduate assistantship forms. When completing these forms, the correct email for the dean’s designee is [email protected].

Calendars                               

8.  Important‌ ‌deadlines      ‌        ‌ ‌ ‌                                                                                                 
   

Aug. 15 Final grades for second six-week/12-week classes before noon.  

Aug. 16 Applications for promotion to senior affiliate due to the dean’s office

Aug. 19 Deadline for units to cancel low-enrolled courses   

Aug. 29 Fall classes begin  

Aug. 29 Candidate submits portfolio to unit head

Sep. 2 Credit/No Request deadline 5 p.m.

Sep. 2 Last day to register/100% refund deadline 5 p.m.

Sep. 4-5 Labor Day Recess

Sep. 15 Unit Stability Update response should be entered in GVAdvance

Sep. 23 75% refund deadline 5 p.m.

Oct. 10 – 14 Midterm evaluations

Oct. 14 Units submit promotion materials (promotion to professor) to the dean’s office

Oct. 17 Midterm grades due by 11:59 p.m. midnight

Oct. 23 – 25 Fall Break (for students)

Oct. 28 Withdrawal with “W” grade deadline 5 p.m.

Nov. 18 CLAS Personnel Committee submits recommendations to the dean   

Nov. 23 – 27 Thanksgiving Recess

Dec. 12 – 17 Final Examinations

Dec. 16 Dean notifies candidate and unit head of recommendation

Dec. 19 Final Grades due by 11:59 p.m. midnight

Dec. 22 Final Grades available to students             

9. Upcoming‌ ‌events         ‌ ‌ ‌                                                 

Aug. 10-12 Fall 2022 New Faculty Orientation            

Aug. 11 Regalia Repair Clinic (indicate your interest to [email protected]), 12-1:30 p.m. B-4-231 MAK.

Aug. 16 New Faculty (+ invited others) Brews with the Dean, 5– 7 p.m. (Formerly New Faculty Social)     

Aug. 18 Unit Head Development, 9 a.m.-12 p.m. [Optional for all but new unit heads]    

Aug. 23 Unit Head Retreat 10:30 a.m. – 4 p.m. Hager Park, VanderLaan Room, 8212 28th Ave, Jenison     

Aug. 24  FTLC (Faculty Teaching and Learning Center) Teaching and Learning Conference       

Aug. 24 Convocation   

Aug. 25 CLAS Fall Faculty and Staff Meeting, LAT in the Haas Center for Performing Arts. 8:30-9:30 a.m. Coffee Reception, 9:30-11 a.m. Program. 11 a.m. President Mantella and Provost Mili. Lunch under the tent. RSVP form

Sep. 7 Unit Head Meeting 3 – 5 p.m. Kirkhof Room 2215/2216  

Sep. 16 Faculty Research Colloquium, 308 PAD    

Sep. 21 Unit Head Meeting 3 – 5 p.m. Kirkhof Room 2204 (Pere Marquette)  

Sep. 21 Alliance for Professional Support Staff (APSS) Union Open House Mixer, STU South Lawn, 12-2 p.m.; PSS should RSVP by September 6.

Sep. 22   GVSU Arts Celebration 2022-2023 kickoff event: As Is: Beauty and the Body in Contemporary Art. Reception for opening of the GVSU Arts Celebration, 5-8 p.m.    

Sep. 28-29  Homerathon          

Oct. 5 Unit Head Meeting 3 – 5 p.m. Kirkhof Room 2215/2216    

Oct. 6 6-7 p.m. Loosemore Auditorium. Ott Lecture to the General Public: Biomimetic Cuisine: The Chemistry, Craft and Culture of Our Future Foods

Oct. 7    Ott Lecture to Chemistry audience, 1-2 p.m., KC Pere Marquette. Biomimetic Chemistry: Recapitulating Biomolecular Structures and Functions

Oct. 12-15 Tentative dates of GVSU Climate Change Education Solutions Summit (TBC)   

Oct. 14 Faculty Research Colloquium, 308 PAD      

Oct. 19 Unit Head Meeting 3– 5 p.m. Kirkhof Room 2215/2216  

Nov. 2 Unit Head Meeting 3 – 5 p.m. Kirkhof Room 2215/2216  

Nov. 7  GVSU Arts Celebration "South Chicago Dance Theatre: Energy | Power | Grace", 7 p.m. Louis Armstrong Theatre, Haas Performing Arts Center, Allendale campus. 

Nov. 9 Tenth Annual Teach-In, Pew Campus (Seidman, DeVos, CHS)

Nov. 10 Tenth Annual Teach-In, Allendale Campus (Kirkhof)

Nov.16 Unit Head Meeting 3– 5 p.m. Kirkhof Room 2215/2216  

Nov. 18 Faculty Research Colloquium, 308 PAD      

Nov. 30 Unit Head Meeting 3 – 5 p.m. TBD  

Dec. 5 GVSU Arts Celebration Holiday Concert, “And on Earth, Peace.”  Fountain Street Church   

Dec. 10 Commencement 

Dec. 21 Unit Head Meeting 3 – 5 p.m. Kirkhof Room 2215/2216  

Dec. 23 – Jan. 2 Semester Break