Weekly Mailing to Tenure line, Affiliate, Visitors, Administrative Professionals, and Professional Support Staff in CLAS


CLAS Weekly Mailing 08-04-21



1. CLAS to Host GVSU Arts Celebration 

2. Concur Travel & Expense System Setup (from Assistant Dean McCloud) 



3. Interested in Hosting the Commissioners in Your Classroom? 

4. Fellowships 

5. Upcoming from CUSE and OURS 



Faculty and Unit Heads   

6.   Final Grades for 2nd 6 week/12 Week Courses 2021 





7.  Important‌ ‌Due‌ ‌Dates              

8. Upcoming‌ ‌Events            






1. CLAS to Host GVSU Arts Celebration 

As you know, the Fall Arts Celebration was brought to our community through the combined efforts of the President’s Office, CLAS units, and the University Art Gallery.  The President has handed the baton to Dean Drake and CLAS will now coordinate the series.  We have been invited to rethink the series and have made two initial changes: the series will run through the academic year, and at least for this year will be called the GVSU Arts Celebration.  Amorak Huey (Writing) is convening the Steering Committee comprised of Monica Johnstone and Mona Silva from the Dean’s Office; Danny Phipps and Bridgett Vanderhoof of Music, Theatre, and Dance; Paul Wittenbraker of Visual and Media Arts; and Nathan Kemler of University Galleries.  We are also involving two student interns: Morgan Mitchell majoring in Ad/PR, and Chyna Bach majoring in Graphic Design.  

We invite you to enjoy three GVSU Arts Celebration events this fall. Begin with the August 27 opening of the gallery exhibition Honest and Unrefined: Art Outside the Academy.  Next, on October 4, come hear the Tesla Quartet play Beethoven on his COVID-delayed 250th birthday.  Then, on December 6, head to the beautiful Fountain Street Church to hear music for the holidays drawn from countries particularly hard hit by the pandemic.  In the winter semester we’ll be offering Poetry Night (March 14) and an academic lecture (TBD), and we will share details when those are confirmed. 

Please let your students know about these great free opportunities! 


2. Concur Travel & Expense System Setup (from Assistant Dean McCloud) 

We recognize that there are a lot of questions and concerns regarding the new Concur travel and expense system. Concur has the ability to streamline travel and expense reporting by allowing faculty and staff to submit reports and documentation directly into the system. The Dean’s Office is working to ensure that there is some continuity between the old T&E process and the new process, so we have asked the Accounting Office to assign office coordinators (or others in special circumstances) as delegates for faculty and staff within their respective units in the Concur system. Delegates should be assigned for the college by the end of this week. Assigning delegates will allow units to assist faculty and staff with travel and expense report submissions and oversee budgets in ways similar to pre-Concur. Our office will be working with the Accounting Office to provide specialized training and assistance to delegates and approvers over the next few weeks. We appreciate your patience as we all learn the new system. In the meantime, if you have questions or concerns please contact Rafael Juarez-Yuen at [email protected]




3. Interested in Hosting the Commissioners in Your Classroom? 

The Office of Student Life and Student Senate are moving forward in their planning to host the State of MI Independent Citizens Redistricting Commission on Thursday 9/16 as a part of the MICRC College Tour. GVSU is one of 5 campuses in Michigan who have been invited to host. Other campuses include Oakland University, Central MI University, University of Michigan and Ferris State University. The purpose of this tour is to engage young voters in the redistricting process.  

The tentative schedule is: 

8-11 a.m.        Commissioners visit classrooms 

11 a.m.-12.p.m.      Break - commissioners have lunch on their own 

12 p.m.-4 p.m.        Commission meeting (mapping takes place, public comment), Grand River Room, KC 

4-5 p.m.          Break – dinner TBD 

5-8 p.m.         Commission meeting (mapping takes place, public comment), Grand River Room, KC 

The Office of Student Life and Student Senate are looking for faculty who would be interested in hosting the commissioners in their classrooms on 9/16 between 8-11 a.m. Faculty from various disciplines may be interested in the redistricting process. Contact Melissa Baker-Boosamra [email protected]


4. Fellowships 

Information Sessions for fall semester. Please spread the word:  Fall Information Sessions - Frederik Meijer Office of Fellowships - Grand Valley State University ( 


Open Cycle Opportunities for Students 

Fund for Education Abroad – Application Deadline: September 15, 2021 

Graduate Fellowship | Thomas R. Pickering Foreign Affairs Fellowship Program ( (State Department/Foreign Service pathway) – Application Deadline: September 22, 2021 

Rangel Graduate Fellowship Program – Charles B. Rangel International Affairs Program ( (State Department/Foreign Service pathway) – Application Deadline: September 29, 2021 

Gilman International Scholarship (funding for income-eligible students on university-administered study abroad programs) – Application Deadline: October 5, 2021 

Bridging Scholarships for Study Abroad in Japan (funding for students on university-administered study abroad programs)– Application Deadline: October 8, 2021 

NSF Graduate Research Fellowships Program (GRFP) ( – Application Deadline:  October 18 and following days of the week, depending on STEM discipline 

Congress-Bundestag Youth Exchange for Young Professionals (CBYX) (Immersive year of study and work in Germany) – Application Deadline: November 1, 2021 

Public Policy and International Affairs ( Summer Seminars (pipeline for Fulbright and more) – Application Deadline: November 15, 2021 

Critical Language Scholarship (CLS) Summer Program (pipeline for Fulbright and more) – Application Deadline: November 16, 2021 

USAID Payne Graduate Fellowship (USAID Foreign Service pathway) – Application Deadline: Early November TBA 

JET Program USA – The Experience of a Lifetime (Teaching English in Japan) – Application Deadline: Late November TBA 

DoD - SMART Scholarship (guaranteed STEM employment in DoD labs upon graduation)– Application Deadline: December 1, 2021 

Cultural Vistas Fellowships (Funded State-Department-sponsored International Study in Balkans, Central Asia and more) – Application Deadline: December 10, 2021 

RISE-DAAD (STEM research in Germany) – Application Deadline: December 15, 2021 


5. Upcoming from CUSE and OURS 

The Center for Undergraduate Scholar Engagement (CUSE) and the Office of Undergraduate Research and Scholarship want to share this information as you prepare for the new academic year.   

GVSU Summer Scholars Showcase. We’re looking forward to hosting Summer Scholars Showcase this year on Thursday, September 9, 2021 from 4 p.m. to 7 p.m. in 2250 Kirkhof Center (Grand River Room). As part of OURS Summer Scholar Programs, scholars will make a formal presentation. This presentation can be a performance, poster presentation, or an oral presentation. RSVP for Showcase by Friday, September 3.  

Undergraduate Research Fair. The Undergraduate Research Fair will take place Tuesday, October 5, 2021 from 5 p.m. to 7 p.m. in 2250 Kirkhof Center (Grand River Room). Please consider registering your department for this event, it gives students the opportunity to get information about participating in research and creative projects directly from your faculty and staff. Reserve your table by Friday, September 28. 

Hold the date for the 26th Annual Student Scholars Day on Wednesday, April 13, 2022. We are looking forward to showcasing faculty-mentored student work at this day-long event.  

This fall, CUSE, which includes both OURS and the Frederik Meijer Office of Fellowships, will be hosting numerous workshops and information sessions for students and faculty.  We will share our complete list of programming in mid-August.    



Faculty and Unit Heads 


6.   Final Grades for 2nd 6 week/12 Week Courses 2021 

Final Grades must be posted in Banner BEFORE Noon, Monday, August 16 


To all Unit Heads: 

  • Please notify Betty Schaner and Mona Silva of the designees for routing grading emails. 

  • In preparation for grading, please make sure you have accurate contact information for all faculty – tenured, tenure-track, affiliate, visitor and adjunct – in case outreach is needed for missing grades. 


The Grading Process 

  • Posting final grades in Blackboard does not complete the process. All grades must be posted in Banner. For instructions, go to Banner Grade Entry Instructions

  • The Last Date of Academic Activity (LDAA) must be reported for all students who earn a grade of W, F or NC. For information and instructions, go to Last Date of Academic Activity Process


Assigning Incomplete Grades - IMPORTANT 

  • A grade of "I" (incomplete) is to be assigned only in truly extenuating circumstances and only if the student has completed most (minimum of 2/3) of the work required for the course.  

  • The CLAS website provides detailed information on the considerations involved in assigning an incomplete grade. Any questions regarding incomplete grades should be directed to AD Schaner. 

  • All faculty are required to submit an online Incomplete Grade form for each incomplete grade assigned. 

  • Please review the university’s Incomplete Grade Policy. Note in particular the timeline for resolving outstanding incomplete grades. The CLAS Dean’s Office will be following this policy as units are contacted at the end of the fall and winter semesters regarding any remaining unresolved incomplete grades. 




Calendars          ‌    ‌ ‌ ‌             

7.  Important‌ ‌Due‌ ‌Dates      ‌        ‌ ‌ ‌             

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Aug. 6      Regular Faculty on contract           

Aug. 9     Classes End - 2nd 6 and 12 weeks           

Aug. 10-11 Examinations - 2nd 6 and 12 weeks           

Aug. 16    Grades Due from faculty - 2nd 6 and 12 weeks           

Aug. 30  Candidate Submits Personnel Portfolio to Unit Head      

Sep. 1    The electronic sabbatical site is open for eligible faculty to submit proposals. Proposals are due by 11:59 p.m. on September 1. The Sabbatical website provides a proposal template and helpful information for completing the proposal.        

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8. Upcoming‌ ‌Events         ‌ ‌ ‌             


Aug. 6   Regalia Repair Clinic ([email protected]). 11 a.m. - 1:30 p.m.      B-4-243 MAK 

Aug. 11-13 New Faculty Orientation (TT)      

Aug. 11-14  Ethics, Practical Reasoning, Agency: Sellars' Practical Philosophy Online workshop, Aug. 11-14, 2021. 10:00 a.m. to 2:30 p.m. daily.  You are cordially invited to attend this online workshop on the practical philosophy of the influential 20th century American philosopher Wilfrid Sellars. Registration is free.      


Aug. 24  Unit Head Retreat: 9 a.m. and 3 p.m. via Zoom  

Aug. 25  Fall Conference on Teaching and Learning. Register in Sprout        

Aug. 26   CLAS Fall Startup meeting, 10:00 a.m. – 12:00 p.m. [Zoom invite to follow]    

Aug. 27     Honest and Unrefined: Art Outside the Academy.  Aug. 27 – Nov. 5, 2021. GVSU Art Gallery, Haas Center for the Performing Arts    

Sep. 8 Unit Head Meeting: 3 p.m. - 5 p.m, KC Room 2204 Pere Marquette Room   

Sep. 10    Paleo-Olympics, 11 a.m. - 2:30 p.m.  

Sep. 22 Unit Head Meeting: 3 p.m. - 5 p.m., Zoom   

Sep. 30      Opening Reception for Honest and Unrefined: Art Outside the Academy: Sep. 30, 2021; 5:00 – 8:00 p.m.  GVSU Art Gallery, Haas Center for the Performing Arts     

Oct. 4        Tesla Quartet Beethoven concert.  7:30 p.m. Cook DeWitt.    





Page last modified October 25, 2021