Weekly Mailing to Tenure line, Affiliate, Visitors, Administrative Professionals, and Professional Support Staff in CLAS


CLAS Weekly Mailing 08-03-22



1. Regalia Repair Clinic Thursday, August 11 


2. Final Grade Reminder – Second Six-Week/12-Week Courses 


3. “Undeliverable” Incomplete Grade Form 




4. Important deadlines                     

5. Upcoming events                     


COVID Policy 







1. Regalia Repair Clinic Thursday, August 11 

 Free to all CLAS faculty, the Regalia Repair Clinic runs on an “as needs” basis. If you are planning to come to have pockets inserted, a clasp replaced, or other repair, please notify [email protected] in advance so that the correct supplies will be on hand. The clinic will be held in B-4-231 MAK 12-1:30 p.m. if there is interest. 


2. Final Grade Reminder – Second Six-Week/12-Week Courses 

Final Grades must be posted in Banner BEFORE Noon, Monday, August 15 

To all Unit Heads: 

Please notify Betty Schaner and Mona Silva of the designees for routing grading emails. 

In preparation for grading, please make sure you have accurate contact information for all faculty – tenured, tenure-track, affiliate, visitor, and adjunct – in case outreach is needed for missing grades. 

The Grading Process 

Posting final grades in Blackboard does not complete the process. All grades must be posted in Banner. For instructions, go to Banner Grade Entry Instructions

The Last Date of Academic Activity (LDAA) must be reported for all students who earn a grade of W, F or NC. For information and instructions, go to Last Date of Academic Activity Process

Assigning Incomplete Grades - IMPORTANT 

A grade of "I" (incomplete) is to be assigned only in truly extenuating circumstances and only if the student has completed most (minimum of 2/3) of the work required for the course.  

The CLAS website provides detailed information on the considerations involved in assigning an incomplete grade. Any questions regarding incomplete grades should be directed to AD Schaner. 

All faculty are required to submit an online Incomplete Grade form for each incomplete grade assigned. 

Please review the university’s Incomplete Grade Policy. Note the timeline for resolving outstanding incomplete grades. The CLAS Dean’s Office will be following this policy as units are contacted at the end of the fall and winter semesters regarding any remaining unresolved incomplete grades. 


3. “Undeliverable” Incomplete Grade Form 

Please double check the student email address you enter in the online Incomplete Grade form. We have received many “undeliverable” emails from Outlook because of typos. The Incomplete Grade form serves as a contract between the instructor and student, laying out the terms of completing course work. If the student doesn’t receive a copy through email, they could argue that they didn’t understand what was required. Student email addresses are easily accessible in Banner. 



4.  Important‌ ‌deadlines      ‌        ‌ ‌ ‌                                                                                                  

Aug. 9 Second six-week and 12-week classes end      

Aug. 9 – 10 Final exams second six-week and 12-week classes      

Aug. 9 Applications for promotion to senior affiliate due to unit head/director 

Aug. 15 Final grades for second six-week/12-week classes before noon.   

Aug. 16 Applications for promotion to senior affiliate due to the dean’s office 

Aug. 19 Deadline for units to cancel low-enrolled courses    

Aug. 29 Fall classes begin   

Aug. 29 Candidate submits portfolio to unit head 

Sep. 2 Credit/No Request deadline 5 p.m. 

Sep. 2 Last day to register/100% refund deadline 5 p.m. 

Sep. 4-5 Labor Day Recess 

Sep. 23 75% refund deadline 5 p.m. 

Oct. 10 – 14 Midterm evaluations 

Oct. 14 Units submit promotion materials (promotion to professor) to the dean’s office 

Oct. 17 Midterm grades due by 11:59 p.m. midnight  

Oct. 23 – 25 Fall Break (for students) 

Oct. 28 Withdrawal with “W” grade deadline 5 p.m. 

Nov. 18 CLAS Personnel Committee submits recommendations to the dean    

Nov. 23 – 27 Thanksgiving Recess 

Dec. 12 – 17 Final Examinations 

Dec. 16 Dean notifies candidate and unit head of recommendation 

Dec. 19 Final Grades due by 11:59 p.m. midnight  

Dec. 22 Final Grades available to students              



5. Upcoming‌ ‌events         ‌ ‌ ‌                                                  

Aug. 10-12 Fall 2022 New Faculty Orientation               

Aug. 11 Regalia Repair Clinic (indicate your interest to [email protected]), 12-1:30 p.m. B-4-231 MAK. If no expressions of interest are received, the event will be cancelled.     

Aug. 16 New Faculty (+ invited others) Brews with the Dean, 5– 7 p.m. (Formerly New Faculty Social)      

Aug. 18 Unit Head Development, 9 a.m.-12 p.m. [Optional for all but new unit heads]     

Aug. 23 Unit Head Retreat 10:30 a.m. – 4 p.m. Hager Park, VanderLaan Room, 8212 28th Ave, Jenison  


Aug. 24  FTLC Teaching and Learning Conference        

Aug. 24 Convocation    

Aug. 25 CLAS Fall Faculty and Staff Meeting, LAT in the Haas Center for Performing Arts. 8:30-9:30 a.m. Coffee Reception, 9:30-11 a.m. Program. 11 a.m. President Mantella and Provost Mili. Lunch under the tent. RSVP form  

Sep. 7 Unit Head Meeting 3 – 5 p.m. Kirkhof Room 2215/2216   


Sep. 16 Faculty Research Colloquium, 308 PAD     

Sep. 21 Unit Head Meeting 3 – 5 p.m. Kirkhof Room 2204 (Pere Marquette)   

Sep. 22   GVSU Arts Celebration 2022-2023 kickoff event: As Is: Beauty and the Body in Contemporary Art. Reception for opening of the GVSU Arts Celebration, 5-8 p.m.     

Sep. 28-29  Homerathon           

Oct. 5 Unit Head Meeting 3 – 5 p.m. Kirkhof Room 2215/2216   


Oct. 6-7    Ott Lecture      

Oct. 12-15 Tentative dates of GVSU Climate Change Education Solutions Summit (TBC)    

Oct. 14 Faculty Research Colloquium, 308 PAD       

Oct. 19 Unit Head Meeting 3– 5 p.m. Kirkhof Room 2215/2216   

Nov. 2 Unit Head Meeting 3 – 5 p.m. Kirkhof Room 2215/2216   


Nov. 7   GVSU Arts Celebration "South Chicago Dance Theatre: Energy | Power | Grace", 7 p.m. Louis Armstrong Theatre, Haas Performing Arts Center, Allendale campus.  


Nov. 9 Tenth Annual Teach-In, Pew Campus (Seidman, DeVos, CHS) 

Nov. 10 Tenth Annual Teach-In, Allendale Campus (Kirkhof) 

Nov. 16 Unit Head Meeting 3– 5 p.m. Kirkhof Room 2215/2216   

Nov. 18 Faculty Research Colloquium, 308 PAD       


Nov. 30 Unit Head Meeting 3 – 5 p.m. TBD   

Dec. 5 GVSU Arts Celebration Holiday Concert, “And on Earth, Peace.”  Fountain Street Church    

Dec. 10 Commencement  


Dec. 21 Unit Head Meeting 3 – 5 p.m. Kirkhof Room 2215/2216   

Dec. 23 – Jan. 2 Semester Break 



COVID Policy Links

Note: Daily COVID self-assessment is not required at this time.

Lakers Together 

Face Coverings Compliance Protocol (including employee FAQs)



Newsletters/information you may have missed               


GVSU Art Gallery 

Message from the Provost 

Page last modified August 3, 2022