Weekly Mailing to Tenure line, Affiliate, Visitors, Administrative Professionals, and Professional Support Staff in CLAS


CLAS Weekly Mailing 07-21-21



1.  Concur University Travel and Expense Management System Implementation – Message from Assistant Dean McCloud  




2. Fellowships 



Unit Head and Faculty 


3. Transitions and AP scores 




4.  Important‌ ‌Due‌ ‌Dates            

5. Upcoming‌ ‌Events          





1. Concur University Travel and Expense Management System Implementation – Message from Assistant Dean McCloud  

All college faculty and staff have been added as users to the Concur system. The Concur system homepage can be accessed by visiting the Business & Finance website  Faculty and staff now have the capability to login to the Concur system using their GVSU Network ID (full GVSU email) and password. All users must setup their profile and enter basic information prior to using Concur for travel and expense reimbursement purposes. Helpful user guides and videos are located on the Concur Training Webpage which can be accessed at




2. Fellowships 

Events for Students 

Gilman International Scholarship Information Session (Virtual):  Wednesday, September 8 

The U.S. Department of State’s Benjamin A. Gilman International Scholarship Program enables students of limited financial means (Pell recipients) to study or intern abroad, providing awards of up to $5,000 for study-abroad programs that are three-weeks or more in length. The program aims to encourage students to study and intern in a diverse array of countries or areas and world regions. 
Boren Scholarship and Fellowship Information Session for Students (Virtual): Thursday, September 16 

Students interested in learning one of the less-commonly-taught languages and are committed to study-abroad in an intensive, immersive language program for a semester or a year are invited to join us for an Information Session about the U.S. Boren Scholarship (undergrad) and U.S. Boren Fellowship (grad) Program with Kyle Cox, the director of outreach for the Boren programs from the Institute for International Education. 

Gilman International Scholarship Writing Workshop (Virtual): Wednesday, September 22

Students working on their Gilman essays are invited to join us for a Virtual Workshop in which we'll share tips on creating a strong set of Gilman essays from a Gilman national reviewer and current GVSU Gilman scholarship recipients. Writing Consultants will lead virtual breakout sessions so that you'll receive tailored feedback on your drafts. 

Events for Faculty 

Boren Scholarship and Fellowship Briefing for Advisors and Mentors (Virtual): Friday, September 24 
Please join us for this half-hour Faculty & Advisor Briefing for the Boren Scholarship and Boren Fellowship program, which supports students who have a commitment to intensive language study and an interest in public service by providing significant support for intensive, long-term (preferably year-long) study abroad focused upon less-commonly taught languages of critical interest to the United States. 

Open Cycle Opportunities for Students 

Fund for Education Abroad –Application Cycle: July 1 – September 15, 2021 

Gilman International Scholarship – Application Deadline: October 5, 2021 

Bridging Scholarships for Study Abroad in Japan – Application Deadline: October 8, 2021 

Congress-Bundestag Youth Exchange for Young Professionals (CBYX) – Application Deadline: November 1, 2021 

Critical Language Scholarship (CLS) – Application Deadline: November 16, 2021 

Cultural Vistas Fellowships – Application Deadline: December 10, 2021 

RISE-DAAD (STEM research in Germany) – Application Deadline: December 15, 2021 




Unit Heads and Faculty 

3. Transitions and AP scores 


Transitions Program for New Students – the pandemic caused significant changes to the Transitions program and many of those changes have been modified again for this year. The full schedule of events is now posted and the focus will be heavy on student success and the resources available to students. The outreach starts as soon as the student is registered for classes, with online modules, and then in-person events the week prior to the start of the semester.  


AP Scores – another impact of the pandemic has been the grading of AP exams and the arrival of scores at GVSU. 

  • Scores usually arrive in mid-July, are loaded to student records, and the Advising Center reaches out to students who need to make adjustments to their schedules.  

  • Adjustments are required for: students who passed the test(s), but registered for the courses during orientation; those who did not pass and now need to add the course to their schedule; and students who have more than 32 total credits by exam (CLEP, AP, IB and DANTES). Advisors work with students to identify the courses that aren’t germane to their majors/areas of study and remove those credits. 

  • This year, the scores won’t arrive until the first or second week of August, and once the scores are added, the Centers will have just two weeks prior to the start of the fall semester to contact students and assist in making the necessary adjustments to schedules. 

  • Just to give you some sense of the numbers, the Center had 2800 individual test scores to review in Fall 2019 and nearly 2000 in Fall 2020. The total number of students is lower since many take multiple tests, but they all need to be reviewed. It’s an enormous workload. 

  • You may see some fluctuations in enrollment in several of your courses as schedules are adjusted after first-year advising and registration ends. Until the scores arrive, we don’t have specific data on which courses will be impacted by this. 

If you have any questions about AP scores, please contact AD Schaner. 






Calendars          ‌    ‌ ‌ ‌           

4.  Important‌ ‌Due‌ ‌Dates      ‌        ‌ ‌ ‌           

              ‌ ‌     ‌ ‌ ‌   ‌     ‌ ‌ ‌           

Jul. 30     Drop with a "W" Grade Deadline - 2nd 6 weeks         

Aug. 6      Regular Faculty on contract         

Aug. 9     Classes End - 2nd 6 and 12 weeks         

Aug. 10-11 Examinations - 2nd 6 and 12 weeks         

Aug. 16    Grades Due from faculty - 2nd 6 and 12 weeks         

Aug. 30  Candidate Submits Personnel Portfolio to Unit Head    

Sep. 1    The electronic sabbatical site is open for eligible faculty to submit proposals. Proposals are due  on September 1. The Sabbatical website provides a proposal template and helpful information for completing the proposal.      

          ‌ ‌ ‌           

              ‌ ‌ ‌           

5. Upcoming‌ ‌Events         ‌ ‌ ‌           


Aug. 6   Regalia Repair Clinic ([email protected]). 11 a.m. - 1:30 p.m.     

Aug. 11-13 New Faculty Orientation (TT)    

Aug. 11-14  Ethics, Practical Reasoning, Agency: Sellars' Practical Philosophy Online workshop, Aug. 11-14, 2021. 10 a.m. to 2:30 p.m. daily.  You are cordially invited to attend this online workshop on the practical philosophy of the influential 20th century American philosopher Wilfrid Sellars. Registration is free.    

Aug. 24  Unit Head Retreat. More details will follow, including the location and/or Zoom Link    

Aug. 26   CLAS Fall Startup meeting, 10:00 a.m. – 12:00 p.m. More information to follow.      

Aug. 27     Honest and Unrefined: Art Outside the Academy.  Aug. 27 – Nov. 5, 2021. GVSU Art Gallery, Haas Center for the Performing Arts   

Sep. 10    Paleo-Olympics, 11 a.m. - 2:30 p.m.  

Sep. 30      Opening Reception for Honest and Unrefined: Art Outside the Academy: Sep. 30, 2021; 5-8 p.m.  GVSU Art Gallery, Haas Center for the Performing Arts   

Oct. 4        Tesla Quartet Beethoven concert.  7:30 p.m. Cook DeWitt.  




Page last modified September 6, 2022