Weekly Mailing to Tenure line, Affiliate, Visitors, Administrative Professionals, and Professional Support Staff in CLAS


CLAS Weekly Mailing 07-20-22

Unit Heads 

1. Temporary myBb Access for new employees 



2. Important deadlines                     

3. Upcoming events                     


COVID Policy Links                     





Unit Heads  

1. Temporary myBb Access for new employees 

To ease semester startup new employee processing, especially adjunct faculty, the GVSU IT team has created a form for a Department Chair or PSS to request temporary myBb accounts to be used before the GVSU network account is created.   Temporary myBb accounts should only be requested for confirmed new hires as access to GVSU student data could be given depending on course access requests received.  The form allows for access to be made to upcoming semester courses the new hire will be teaching and/or other courses, organizations or foundations coursework sites.  The temporary account creation process will also give access to a temporary TEST course for building new course content. 

The Temp myBb Access Request button can be found on the GVSU Faculty/Staff Additional Student Information screen.  The Department Chair or PSS who makes the request will receive a confirmation email upon submission that the request was received, as well as a follow-up email the next business day confirming the account has been created and course enrollments are processed.    

The temporary accounts will be disabled two weeks into the upcoming semester.   The new hire should move to the GVSU network credentials as soon as it’s created.   If a copy of content from the temporary test course is required, the new hire can make this request once their full GVSU network account has been established by emailing [email protected]

Any questions can be sent to [email protected]




2.  Important‌ ‌deadlines      ‌        ‌ ‌ ‌                                                                                                  

Jul. 29 ‘W’ deadline 12 class classes      

Aug. 9 Second six week and 12-week classes end      

Aug. 9 – 10 Final exams second six week and 12-week classes      

Aug. 9 Applications for promotion to senior affiliate due to unit head/director 

Aug. 15 Final grades for second six week/12-week classes before noon.   

Aug. 16 Applications for promotion to senior affiliate due to the dean’s office    

Aug. 29 Fall classes begin   

Aug. 29 Candidate submits portfolio to unit head 

Sep. 2  Credit/No Request deadline 5 p.m. 

Sep. 2  Last day to register/100% refund deadline 5 p.m. 

Sep. 4-5 Labor Day Recess 

Sep. 23  75% refund deadline 5 p.m. 

Oct. 10 – 14 Midterm evaluations 

Oct. 14 Units submit promotion materials (promotion to professor) to the dean’s office 

Oct. 17  Midterm grades due by 11:59 p.m. midnight  

Oct. 23 – 25 Fall Break 

Oct. 28 Withdrawal with “W” grade deadline 5 p.m. 

Nov. 18 CLAS Personnel Committee submits recommendations to the dean    

Nov. 23 – 27 Thanksgiving Recess 

Dec. 12 – 17 Final Examinations 

Dec. 16 Dean notifies candidate and unit head of recommendation 

Dec. 19 Final Grades due by 11:59 p.m. midnight  

Dec. 22 Final Grades available to students 





3. Upcoming‌ ‌events         ‌ ‌ ‌                                                  


 Jul. 25 – 28  Advanced Manufacturing – Summer Camp, Grades 6 & 7, Innovation Design Center, 9 a.m. – 3:30 p.m.  Contact Regional Math and Science Center. 

Jul. 29  DeVos Center – Career Fair, Hager-Lubbers Exhibitor Hall (DEV 105E), 9:30 a.m. Career Panel Discussion - Community Invited. 10:30 a.m. Career Exhibitors - Community Invited. 


Aug. 10-12 Fall 2022 New Faculty Orientation      


Aug. 11 Regalia Repair Clinic (indicate your interest to [email protected]), 12-1:30 p.m. B-4-231 MAK. If no expressions of interest are received, the event will be cancelled.     

Aug. 16 New Faculty (+ invited others) Brews with the Dean, 4– 7 p.m. (Formerly New Faculty Social)      

Aug. 18 Unit Head Development [Optional for all but new unit heads]     

Aug. 23 Unit Head Retreat 10:30 a.m. – 4 p.m. Hager Park, VanderLaan Room, 8212 28th Ave, Jenison  


Aug. 24  FTLC Teaching and Learning Conference        

Aug. 24 Convocation    

Aug. 25 CLAS Fall Faculty and Staff Meeting, LAT in the Haas Center for Performing Arts. 8:30-9:30 a.m. Coffee Reception, 9:30-11 a.m. Program. 11 a.m. President Mantella and Provost Mili. Lunch under the tent. RSVP form  

Sep. 7 Unit Head Meeting 3 – 5 p.m. Kirkhof Room 2215/2216   


Sep. 16 Faculty Research Colloquium, 308 PAD     

Sep. 21 Unit Head Meeting 3 – 5 p.m. Kirkhof Room 2204 (Pere Marquette)   

Sep. 22   GVSU Arts Celebration 2022-2023 kickoff event: As Is: Beauty and the Body in Contemporary Art. Reception for opening of the GVSU Arts Celebration, 5-8 p.m.     

Sep. 28-29  Homerathon           

Oct. 5 Unit Head Meeting 3 – 5 p.m. Kirkhof Room 2215/2216   


Oct. 6-7    Ott Lecture      

Oct. 12-15 Tentative dates of GVSU Climate Change Education Solutions Summit (TBC)    

Oct. 14 Faculty Research Colloquium, 308 PAD       

Oct. 19 Unit Head Meeting 3– 5 p.m. Kirkhof Room 2215/2216   

Nov. 2 Unit Head Meeting 3 – 5 p.m. Kirkhof Room 2215/2216   


Nov. 7   GVSU Arts Celebration "South Chicago Dance Theatre: Energy | Power | Grace", 7 p.m. Louis Armstrong Theatre, Haas Performing Arts Center, Allendale campus.  


Nov.16 Unit Head Meeting 3– 5 p.m. Kirkhof Room 2215/2216   

Nov. 18 Faculty Research Colloquium, 308 PAD       


Nov. 30 Unit Head Meeting 3 – 5 p.m. TBD   

Dec. 5 GVSU Arts Celebration Holiday Concert, “And on Earth, Peace.”  Fountain Street Church    

Dec. 10 Commencement  


Dec. 21 Unit Head Meeting 3 – 5 p.m. Kirkhof Room 2215/2216   

Dec. 23 – Jan. 2 Semester Break 





COVID Policy Links

Note: Daily COVID self-assessment is not required at this time.

Lakers Together 

Face Coverings Compliance Protocol (including employee FAQs)




Newsletters/information you may have missed          


Provost’s 7/18 email   


Fall Convocation invitation  


OSP Meet and Greet invitation 

Join us for small bites and conversation 

Friday, August 12, 2022. 11:30 a.m .– 1 p.m. 

GVSU’s Mary Idema Pew Library, Multipurpose Room 030 

CSCE is presenting to new faculty in the morning, and we would be pleased for you to attend a get-together afterward. This will give new faculty a chance to talk with you about your scholarship, research, programming, and creative activities. 

We think it will be a day to inform and inspire. Please join us! RSVP Here 



The 2022 Farmers Market will be held on the second Wednesday of the month from June-October, from 10 a.m. to 1:30 p.m. in parking lot G, with the GVSU Farm Stand at the clock tower every other Wednesday. 


In January 2024, the University will begin using Workday for Finance, Human Resources, and Payroll activities currently performed in Banner and supporting systems. The GVSU Workday Journey website will be the central portal for information. Updates and resources will be posted to this site throughout the project. In addition to communication and training, the Workday project team will complete additional change management efforts, preparing and equipping faculty and staff to transition smoothly to the new system. If you have any questions, please submit them to Workday Questions.   



Page last modified August 15, 2022