Weekly Mailing to Tenure line, Affiliate, Visitors, Administrative Professionals, and Professional Support Staff in CLAS

CLAS Weekly Mailing 06-09-21 


1. Strategic Planning Update 

2. Upcoming Events for Online Calendars 

3. New Grade Reporting Schedule 




4. Fellowships  



Graduate Program Directors and Unit Heads  

5. Reminder – Graduate Assistantship Appointment Forms 



6.  Important‌ ‌Due‌ ‌Dates      

7. Upcoming‌ ‌Events    





1. Strategic Planning Update 

Three separate subgroups of the Summer Strategy and Innovation Group are working this month. They are looking at the literature and having conversations about possible models for the future of CLAS. The Summer SIG will reconvene in late June to discuss their ideas. 


2. Upcoming Events for Online Calendars

If you know the basic information about upcoming events in your unit, we’d love to have it to populate our calendar online.  For events that you’d welcome the campus community and/or wider community, if you know the event title, date, time, and venue, please send it to [email protected].    Extra points for using proper GVSU website conventions (10:00 a.m., not 10AM or 10am).  Thanks. 



3. New Grade Reporting Schedule 

Beginning this Spring/Summer, each semester will have four final grading periods allowing faculty to post final grades earlier for sections that are set in the schedule to end earlier.  Fall and winter semesters will continue to have midterm grading following the midterm grading policy for new students and students in less than good standing.  The Registrar’s Office will be posting a schedule of grading periods on their webpage and notifying faculty of their grading periods in the Last Date of Academic Activity (LDAA) emails. 





4. Fellowships 


Fellowships Virtual Information Sessions 
Thursday afternoon Virtual Information Sessions will be held through the summer, led by the GVSU Office of Fellowships. During these sessions, students will learn about fellowship opportunities such as the Fulbright U.S. Student programs (English Teaching Assistantships and Study/Research Abroad), the Critical Language Scholarship, graduate support through the Pickering, Payne and Rangel Fellowships, the Goldwater Scholarship for STEM students, the Boren Awards for intensive language study, and more. Visit: learn more and register.  


Fellowships for Faculty 
General Fellowships Office Presentation for Faculty (register via Sprout) 
June 8, 10:00-11:00 a.m. via Zoom 
This presentation provides a snapshot of the resources of the Frederik Meijer Office of Fellowships within the Center for Undergraduate Scholar Engagement, highlighting the expansion of the website, key internal deadlines for those fellowships that require an institutional process of nomination, evaluation or endorsement, and emphasizing how delighted Bren is to collaborate with colleagues across the university to highlight opportunities for students (undergrads, graduate students and alumni) and to work with faculty to identify fellowship opportunities particularly relevant to their disciplines and research areas for their students. 

Open App Cycles 
Fund for Education Abroad –Application Cycle: July 1 – September 15, 2021 

The mission of the Fund for Education Abroad (FEA) is to provide scholarships and ongoing support to students who are underrepresented among the U.S. study abroad population. FEA makes life-changing, international experiences accessible to all by supporting students of color, community college, and first-generation college students before, during, and after they participate in education abroad programs. 
Fulbright U.S. Student Program –GVSU Internal Deadline: August 16, 2021 
The U.S. Student Fulbright program is the flagship international exchange program of the U.S. State Department. There are two basic types of Fulbright awards: English Teaching Assistant (ETA) Award and the Study/Research (S/R) Award (for independent research or a degree-granting graduate program abroad), with several focused subcategories of S/R award. 


Gilman International Scholarship – Application Deadline: October 5, 2021 
The U.S. Department of State’s Benjamin A. Gilman International Scholarship is a grant program that enables U.S. citizen undergraduate students of limited financial means (Pell recipients) to study or intern abroad. This is the flagship State Department program of support for underrepresented students in study abroad. Returned Gilman awardees have a period of noncompetitive eligibility for federal jobs (as it also true for Peace Corps Volunteers and Fulbright Student Awardees at the end of their experiences – a significant advantage!) 


Bridging Scholarships for Study Abroad in Japan – Application Deadline: October 8, 2021 
The U.S.-Japan Bridging Foundation awards scholarships to U.S. undergraduate students to study for one semester or academic year in Japan. The Foundation aims to expand the opportunities for study abroad in Japan to help prepare America's young people to assume future global leadership roles. 


Congress-Bundestag Youth Exchange for Young Professionals (CBYX) – Application Deadline: November 1, 2021 
The Congress-Bundestag Youth Exchange for Young Professionals (CBYX) is a fellowship funded by the German Bundestag and U.S. Department of State, that annually provides 75 American and 75 German young professionals, between the ages of 18½–24, the opportunity to spend one year in each other’s countries, studying, interning, and living with hosts on a cultural immersion program. Grand Valley students have been recent recipients (as young alumni) of the CBYX program! 


Public Policy & International Affairs (PPIA) Fellowship Program – Application Deadline: November 15, 2021 
The PPIA Junior Summer Institute (JSI) Fellowship Program is a rigorous academic graduate level preparation program for undergraduate juniors committed to public service careers. The program was started to address the lack of diversity across the spectrum of professional public service, including government, nonprofits, public policy institutions, and international organizations. The purpose of the JSI Fellowship is to prepare students to obtain a Master’s or joint degree, in public policy, public administration, international affairs, or a related field. This fully-funded opportunity equips fellows with the knowledge and skills they will need to succeed in graduate school and ultimately, in influential roles serving the public good. Students who are selected for the Junior Summer Institute cohort will study on the campus of one of our five participating universities, including Princeton, UC Berkeley and the University of Michigan. 

Critical Language Scholarship (CLS) – Application Deadline: November 16, 2021 
Critical Language Scholarship (CLS) institutes provide fully-funded group-based intensive language instruction and structured cultural enrichment experiences for 7-10 weeks in summer for U.S. citizen undergraduate, Master’s, and Ph.D. students. Countries may include: Azerbaijan, Bangladesh, China, Egypt, India, Indonesia, Japan, Jordan, Morocco, Oman, Russia, South Korea, Tajikistan, Tunisia, Turkey, or others where the target languages are spoken. This language immersion experience, funded by the State Department, is an ideal experience for students planning to apply for Peace Corps, one of the Fulbright U.S. Student awards, or graduate study in a field that requires advanced proficiency in a critical need language. 




Graduate Program Directors and Unit Heads 


5. Reminder – Graduate Assistantship Appointment Forms 

Assistant Dean Michelle McCloud is the designated approver for graduate assistantship appointment forms. When completing these forms, the correct email for the Dean’s designee is [email protected]. If you have questions, contact AD McCloud at 1-2263 or [email protected]



Calendars    ‌    ‌ ‌ ‌     

6.  Important‌ ‌Due‌ ‌Dates      ‌        ‌ ‌ ‌     

              ‌ ‌     ‌ ‌ ‌   ‌     ‌ ‌ ‌     

Jun. 11     Drop with a "W" Grade Deadline - 1st 6 weeks   

Jun. 18    Last day to submit technology supply orders - All technology supply orders for fiscal year 2020-2021 must be submitted to [email protected] no later than 12:00 p.m./noon on Friday, June 18, 2021.   

Jun. 21     Classes End - 1st 6 weeks   

Jun. 22-23   Examinations - 1st 6 weeks   

Jun. 23    Last day to submit requisitions for FY 2020-2021 -The requisition creation form in Banner Admin (FPAREQN) will be closed on Wednesday, June 23 at 5:00 p.m. and will reopen on Thursday, July 1, 2021. All requisitions for fiscal year 2020-2021 must be submitted by June 23. Only new year requisitions should be submitted on or after July 1.   

Jun. 25     Drop with a "W" Grade Deadline - 12 weeks   

Jun. 25     Last day to approve requisitions for FY 2020-2021 - All requisitions must be approved in Self-Service Banner and all supporting documentation must be received by the Procurement Services Office by June 25, 2021 at 5:00 p.m. in order to be processed in the 2020-2021 fiscal year. If requisitions are not approved or backup documentation is not received, the requisitions will be processed in the 2021-2022 Fiscal Year after July 1, 2021.   

Jun. 28     Classes Begin - 2nd 6 weeks (starts 8th week)   

Jun. 28     Grades Due from Faculty   

Jun. 30     1st 6 weeks Grades Available to Students   

Jun. 30    Emergency Paid Sick Leave Forms due to Natalie Trent in HRO 

Jul. 1      Requisitions reopen for FY 2021-2022 - The requisition creation form in Banner Admin (FPAREQN) will reopen at 8:00 a.m. on Thursday, July 1, 2021. All requisitions submitted on or after this date will be processed in the 2021-2022 fiscal year against your new year budget.   

Jul. 2     Last Day to Add or Register - 2nd 6 weeks   

Jul. 2     100% Tuition Refund Deadline - 2nd 6 weeks   

Jul. 9   75% Tuition Refund Deadline - 2nd 6 weeks      

July 15    Fall Staffing Plans due – email notice to [email protected] when complete.  Early submission welcome   

Jul. 30     Drop with a "W" Grade Deadline - 2nd 6 weeks   

Aug. 6      Regular Faculty on Payroll    

Aug. 9     Classes End - 2nd 6 and 12 weeks   

Aug. 10-11 Examinations - 2nd 6 and 12 weeks   

Aug. 16    Grades Due from Faculty - 2nd 6 and 12 weeks   

          ‌ ‌ ‌     

              ‌ ‌ ‌     

7. Upcoming‌ ‌Events         ‌ ‌ ‌     

Jun.‌ ‌23‌ ‌&24‌  ‌Course‌ ‌Design‌ ‌Institute‌ ‌‌9‌ ‌to‌ ‌noon,‌ ‌virtual‌ ‌ ‌     


Jul. 5     Independence Day Recess   


Page last modified May 23, 2022