Weekly Mailing to Tenure line, Affiliate, Visitors, Administrative Professionals, and Professional Support Staff in CLAS


CLAS Weekly Mailing 04-13-22


1. CLAS Spring Appreciation Gathering 

2. Regional Math and Science Center returning to MAK 

3. Gradfest 

4. Advising tips and end of term reminders 



5. Fellowships 



6. Important deadlines             

7. Upcoming events             


COVID Policy 


Call for Posters





1. CLAS Spring Appreciation Gathering 

Please RSVP for the CLAS Spring Appreciation Gathering. The Gathering will take place on Wednesday, April 27, 10:30 a.m.-2 p.m. in the tent adjacent to Calder Art Center. All staff and faculty are welcome to stop in at any time. CLAS Faculty Council and the Dean’s Office have been collaborating to plan this fun opportunity to connect and to celebrate. Come and pick up a box lunch. Stay and visit with friends and colleagues and congratulate CLAS award winners. GVSU’s Whale Radio will provide music. There will also be games and opportunities to win fun prizes. Committee reports will be viewable on screens in Calder.  Thanks for your help to have accurate catering numbers.


2. Regional Math and Science Center returning to MAK 

The Regional Math and Science Center will be moving from North C back into Mackinac Hall. After May 9, RMSC’s main office will be in B-3-226 MAK. Their phone number, 331-2267, will remain the same. 


3. Gradfest 

The Alumni Relations office is planning to celebrate our newest grads the week of April 18! Seniors can drop by for photos, including a 360-degree photo booth, giveaways, and the exclusive class of 2022 campus poster gift.  

4/18: 11 a.m. to 2 p.m. L. William Seidman Center (Lobby) 

4/19: 11 a.m. to 2 p.m. DeVos Center for Interprofessional Health (Main Level by the Café) 

4/19 3 p.m. to 6 p.m. Richard M. DeVos Center - Building C (Plaza) 

4/20 11 a.m. to 2 p.m. Kirkhof Center (Lobby) 

4/21 11 a.m. to 2 p.m. Kirkhof Center (Lobby) 



4. Advising tips and end of term reminders 

Fall 2022 Registration Outreach – Each unit head has received a list of currently enrolled students in each major who have yet to register for the 2022/2023 academic year. We are at a significant deficit compared to this time last year in student credits hours and head count. These next few weeks before the end of the semester is a perfect time to reach out to your advisees who have yet to register. If you haven’t received your list of advisees from your unit head, please request that information. Email samples were provided to make this outreach easier. If you need any assistance with this important work, please contact AD Schaner ([email protected]). Thank you for all your help with this. 


REMINDER - CLAS Final Grade Reporting Deadline 

All faculty must report their final grades by 11:59 p.m., Monday, May 2. This will allow the deans office to use the time available on Tuesday morning, May 3, to address any missing grade reports and meet the university deadline of 12:00 noon. This notice gives faculty time to adjust their grading timelines to meet the new deadline. All CLAS departments/units are asked to adhere to this new deadline rather than instituting one of their own. Any questions should be directed to AD Betty Schaner. 


Final Grades for Winter 2022 

Final Grades must be posted in Banner by 11:59 p.m., Monday, May 2, 2022. 

To all Unit Heads: 

Please notify Betty Schaner and Mona Silva of the designees for routing grading emails. 

In preparation for grading, please make sure you have accurate contact information for all faculty – tenured, tenure-track, affiliate, visitor, and adjunct – in case outreach is needed for missing grades. 


The Grading Process 

Posting final grades in Blackboard does not complete the process. All grades must be posted in Banner. For instructions, go to Banner Grade Entry Instructions

The Last Date of Academic Activity (LDAA) must be reported for all students who earn a grade of W, F or NC. For information and instructions, go to Last Date of Academic Activity Process


Assigning Incomplete Grades - IMPORTANT 

A grade of "I" (incomplete) is to be assigned only in truly extenuating circumstances and only if the student has completed most (minimum of 2/3) of the work required for the course.  

The CLAS website provides detailed information on the considerations involved in assigning an incomplete grade. Any questions regarding incomplete grades should be directed to AD Schaner. 

All faculty are required to submit an online Incomplete Grade form for each incomplete grade assigned. 

Please review the university’s Incomplete Grade Policy. Note in particular the timeline for resolving outstanding incomplete grades. The CLAS Dean’s Office will be following this policy as units are contacted at the end of the fall and winter semesters regarding any remaining unresolved incomplete grades. 


Course notes 

Course changing prefix 
Please note that the Social and Behavioral Sciences Gen Ed course PED 207: Personal Health and Wellness will be changing to HPE 207 beginning Fall 2022. This course is offered all year long in a hybrid and online-asynchronous format. Please advise students of the change in the prefix from PED to HPE.  

GIS course offered in 2 formats 

The Geography & Sustainable Planning Department will be offering the Introduction to GIS (GPY 307) course in the Spring 2022 session. Online 50% synchronous, Tuesday, 12-3:20 p.m.; synchronous Tuesday Lab, 6-7:50 p.m. 50% Online asynchronous. Information: [email protected]




5. Fellowships 

The Spring Cycle for the Lakers Venture Grant deadline is April 29, 2022. Please encourage students with summer projects to apply. The Lakers Venture Grant award enables an undergraduate student to propose an intensive research, scholarly, or creative project to be conducted or created during the Spring/Summer semester. Each award includes up to $2,000 for travel costs and incidentals directly associated with the project. The Lakers Venture Grant award is intended to support travel to and then engagement in an independent research/inquiry experience that could not be accomplished on campus. 


Key Fellowship Opportunities requiring Summer Essay Writing

  • The Rangel and Pickering Fellowships (for graduate study leading to State Department employment) will open in April with late September deadlines. 

  • The Rhodes Fellowship will open in early July with a GVSU notification date of intent to apply of May 27 and draft completion date of August 16, 2022. The external deadline is Wednesday, October 5, 2022.  

Resources for students and alumni from fellowship organizations: 

The Association of Marshall Scholars is offering a series of conversations with alumni throughout the month of April. Interested in a competitive scholarship funding graduate study in the UK? Join us for a series of events with Marshall Scholar alumni about their diverse experiences with the program: the Marshall Personal Perspectives series. Learn all about the Marshall Scholarship  

Fulbright Information Sessions and Webinars 
Throughout the Spring, the Fulbright U.S. Student Program will host a series of introductory workshops for students. For example, the Introduction to Study/Research grants will be held on Thursday, April 14, 2022, 2 p.m. ET.  

Webinar schedule 

Getting Started - Selecting Award Types: April 12, 2022, 3 –4 p.m. Eastern Time 
Introduction to Study/Research: April 14, 2022, 2-3 p.m. Eastern Time 
Introduction to Graduate Degree Enrollment: April 18, 2022, 3-4 p.m. Eastern Time 
Introduction to English Teaching Assistant: April 20, 2022, 2-3 p.m. Eastern Time 
Introduction to Arts Awards: April 25, 2022, 1-2 p.m. Eastern Time 
Fulbright U.S. Student Program Overview - Spanish: April 27, 2022, 4-5 p.m. Eastern Time 
Fulbright U.S. Student Program General Q&A Webinar: April 29, 2022, 3-4 p.m. Eastern Time 


APSIA Webinars on Applying to Graduate School + Office Hours (Association of Professional Schools of International Affairs ([Duke, Columbia, George Washington, Harvard, Johns Hopkins, Penn, Princeton, Stanford, Syracuse, Tufts, University of Minnesota, Yale and more]):  Monthly, free webinars with best practices in applying to graduate school. APSIA staff also host open office hours each month. Upcoming event: April 21 - Best Practices in Applying to Graduate School. See schedule of events at




6.  Important‌ ‌deadlines      ‌        ‌ ‌ ‌                                                              
Anytime       Faculty can self-submit an item for the FORUM.   [email protected]            ‌ ‌     ‌ ‌                                          
Each Day     All members of the GVSU community must fill out the online self-assessment each day they are on campus. (VAT)                       

Apr. 15  Requests for new dibs room assignments, accompanied by plans to fill them at or above the standards described at Department Dibs Room Use Policy, should be sent to Mona Silva.          

Apr. 25 – 29 Final Exams      

Apr. 30 Sabbatical Reports deadline for Fall 2021 sabbaticals           

May 2     Final grades due by midnight       

May 6    2022-2023 catalog changes due to [email protected]          

May 6    Facilities requests for work to be done Summer 2023 (more substantial projects needing university funding, renovations, whole-classroom furniture changes, etc.) Submit to Mona Silva on Facilities Request Form.         

May 20   Enter all 21/22 Student Learning Outcome Assessment Data into GV Advance     

May 30  Memorial Day recess      



7. Upcoming‌ ‌events         ‌ ‌ ‌                                                          

Apr. 13  26th Annual Student Scholar Day 

Apr. 13 Russia and Ukraine: How Did We Get Here and What Comes Next? 5:30 p.m. Public Reception, 7 p.m. Panel Discussion. Charles W. Loosemore Auditorium        

Apr. 13 Rim of the Visible Ground, artist talk by Sean Patrick Carney, 1-2:40 p.m. Calder Art Center     

Apr. 13  CANCELLED Unit Head Meeting          

Apr. 14 The Arnold C. Ott Lectureship in Chemistry: Microplastics are Here, There, and Everywhere. 5 p.m. reception for 6 p.m. lecture. Grand River Room, KC.      

Apr. 14  Science on Tap: Electricity and your brain. Barbara Swartz MD, PhD, University of Michigan 

 Health-West. SpeakEZ Lounge, 600 Monroe Ave. NW, Grand Rapids. 8 p.m.   

Apr. 14 Philosophy Club. Knowledge and Emotion. BL-110 MAK, 6 p.m. 

Apr.15   Graduate Citation Awards, 5-8 p.m. For livestream link, contact  [email protected] 

Apr. 20 Unit Head Development Series-Salary Adjustment Process 

Apr. 22 Reception for Neal Rogness and Paul Stephenson (STA) 3-5 p.m., remarks at 4 p.m. Tent between KC and Zumberge Pond. Rain location KC 2215/2216.          

Apr. 26   Grand Morsels: The Science of Handwashing      

Apr. 27   CLAS Spring Celebration 10:30 a.m. - 2:00 p.m., Calder Arts Center  

Apr. 29 7 p.m. Commencement (College of Liberal Arts and Sciences), Van Andel Arena     

May 4 Unit Head Meeting    

May 4-5 Meetings for strategic implementation teams  

Jun. 8 Farmers Market opens    

Aug. 10-12 Fall 2022 New Faculty Orientation  

Aug. 11 Regalia Repair Clinic (please indicate your interest to [email protected]), 12-1:30 p.m. B-4-231 MAK 

Aug. 24  FTLC Conference  



Newsletters/information you may have missed       

Student Scholars Day   

OURS grants 

GVSU Art Gallery includes info about BFA shows 


AP Newsletter  

The call for the next Padnos/Sarosik Endowed Professor of Civil Discourse  


GVSU Surplus Store 



Call for Posters: Michigan Autism Conference (MAC) 2022 

For students, colleagues, and anyone who you think may be interested. 

The deadline for submitting a poster submission form is July 15 at 11:59 p.m. EDT. 

The conference will take place on October 6-7, 2022. 

Research-Focused Posters 

• Posters aimed at disseminating evidence-based research projects focusing on service delivery and support for individuals diagnosed with autism or other developmental disabilities. 

• All research-based posters must include a visual display of data. 

• Projects should relate to individuals with autism or other developmental disabilities. 

Personal Journey Posters 

• Posters disseminating personal stories from the perspective of an individual diagnosed with autism or other developmental disabilities and posters disseminating the positive impact of caring for or delivering services to an individual diagnosed with autism or other developmental disabilities. 

• Posters should offer keys for a successful journey (e.g., things you wish you knew at the beginning of the journey, facts to keep in mind) 



Page last modified April 18, 2022