Weekly Mailing to TT, AFF, VIS, AP, PSS in CLAS

CLAS Weekly Mailing 01-13-21


Message from the Dean's Office

1. Last Call! Niemeyer Student Award Nomination deadline is January 18, 5 p.m. 

All Faculty 

2. Faculty Advising Tips and Student Success 

3. Handy links 



4. Important Due Dates 

5. Upcoming Events




In the last few days, we’ve been reading and listening as a wide variety of voices comment on the recent events in the Capitol and their aftermath. From our University President and Provost to artists, retired dignitaries, social activists, media analysts, political pundits, and our own friends and families, we have heard myriad views of what happened and what should be done. In the spirit of E pluribus unum, we all look for the possibility of unity.  

As educators and those supporting that enterprise, we cannot avoid thinking about the return of our students, and the campus and classroom discussions that will and should take place in these deeply challenging times. A number of events are already in the works that will provide compelling opportunities for us to think together on recent challenges to our democracy, which, though resilient, is not impervious to attack. And in just a few days, many of you will be in the classroom, some teaching subjects with natural bearing on our times, to learners who reflect the spectrum of viewpoints, experiences, and emotions driving our national tumult.  

We understand the difficulties educators face, and we know that you will model civic engagement and dialogue with integrity and empathy, even while we face uncertainty as events continue to unfold. We will be interested to hear how you and your students respond to the challenge of this extraordinarily difficult history in the making. Please know that we consider ourselves your thought partners as we too navigate these challenging times.  


Jen on behalf of the Dean’s Office 


1. Last Call! Niemeyer Student Award Nomination deadline is January 18, 5 p.m. 


Time to honor wonderful students. The Niemeyer Awards nominations are due to the CLAS Dean’s Office [email protected]) by January 18. For more information, timeline and Nomination Form, on the Provost website. [N.B. First announced in our CLAS Weekly Mailing 12-16-20.] 



All Faculty 

2. Faculty Advising Tips and Student Success 


  • Drop/Add Week – students are able to make changes to their schedules through Tuesday, January 26 by 5:00 pm. Be aware that you may find new students in your classes each day as they get settled in to their final schedules, and also be prepared for questions on making up any missed work. We ask that you accommodate these students as appropriate. 

  • Faculty Repository – just a reminder, the CLAS Faculty Advisor Repository continues to be a great source of information regarding all GVSU policies and procedures that pertain to academic advising, as well as a wealth of information on student success. Book mark it for easy access! 

  • The CLAS Academic Advising Center will be holding virtual drop-in advising sessions every day during the first week of classes. 

  • The Registrar’s Office provides a wealth of information regarding the academic calendar and important dates, all graduation policies, FERPA regulations, Banner training and more.  

  • From the Dean of Students Office, here are several reminders regarding COVID-19 and the reporting process for Students of Concern: 


Student Alerts and Navigate  

The Division of Student Affairs has been working to ensure we are ready to support them and assist you. In particular, we have worked with academic and administrative colleagues to develop the following two documents related to a) reporting students with or exposed to COVID-19, and b) referring students for (non-COVID) academic or other concerns (e.g. food insecurity, wellbeing checks, personal challenges). 


  • COVID-19: Students with or who have been exposed to COVID-19 should be referred directly to the GVSU COVID-19 Hotline for instructions, aggregate tracking, and health record privacy. Do not refer students to the Division of Student Affairs or other administrative offices; appropriate university personnel will be notified by health officials managing the COVID-19 Hotline. 

  • Students of Concern: Students with academic or other concerns are often best assisted directly and discreetly by faculty and staff who have the closest relationships. See this document for "tips" on how to help students, and how to refer a student for either academic (via the online Navigate system) or non-academic (via the online CARE system) concern. 


Navigate Training for Faculty Advisors Now on Sprout 

The Student Academic Success Center is offering introductory Navigate training through Sprout. These sessions are open to all faculty and provide a comprehensive review of the advising platform specifically geared towards faculty advising. There are two sessions prior to the start of the semester – Wednesday, January 13 and Thursday, January 14 – and there will be additional sessions offered throughout the semester.  For units who are interested in a dedicated training session for their faculty, Matt Musser is available to provide this support ([email protected]). 


3. Handy links 

Making your course available in Blackboard 

Guidelines for Course Delivery in the Event of University Cancellation/Closure/Remote Status 



4.Important Due Dates 

Jan 14.     Software requiring periodic renewal payments not managed by IT should be reported on our online form. 

Jan. 18     Glenn A. Niemeyer Student Award Nomination deadline  

Jan. 19    Classes begin 

Jan. 19     Materials for winter personnel actions due by 5 p.m. 

Jan. 19     Unit copies content of candidate’s folder to the unit site at 5 p.m. 

Jan. 19    Requests to Kirk Anderson for survey data collection by STA 301, Questionnaire Design and Execution. For info, see his email dated 1/7/21. 

Jan. 22    The Graduate School is now accepting applications for the 3-Minute Thesis Competition (3MT). Students completing graduate-level independent research, dissertations, and theses are eligible to participate in the competition. The deadline to apply is January 22, 2021.   

Jan. 25      Plan B for Fall 2021 and Winter 2022 Annual Schedule is due to Tracy McLenithan by 5 p.m. 

Jan. 26     5 p.m. – 100% tuition refund deadline and last day to add/register/pay for Winter 2021 

Jan. 29     5 p.m. – Last day to choose Credit/No Credit grading option for Winter 2021 

Feb. 1     Faculty Activity Reports for 2020 to unit head  

Feb. 10     FAO Schwarz Fellows deadline.  Contact Meijer Office of Fellowships for assistance. 

Feb. 12   Units submit contract renewal materials to the dean’s office (CLAS Personnel Committee) 

Feb. 16   ECS/UAS Faculty Forum on Shared Governance  Tuesday, February 16 from 2:30 p.m.-4:00 p.m. 

Feb. 17   ECS/UAS Faculty Forum on Shared Governance Wednesday, February 17 from 10:30 a.m.-Noon 

Feb. 19    Units submit tenure and promotion materials to the dean’s office (CLAS Personnel Committee)  

Feb. 20     Cook Leadership Academy nominations due. 

Feb. 26    Units submit promotion only materials (promotion to associate professor if not associated with a tenure decision)  

Mar. 1       Nominator should submit form to the candidate’s unit head/supervisor for CLAS Service Awards 

Mar. 10     Mental break day, no classes.  

Mar. 13      If CLAS Service Award candidate is a staff member who reports directly to the dean, submit nomination to CLAS Dean’s Office 

Mar. 15     Faculty Activity Plan for 2021 need only describe work planned for fall semester 2021 

Apr. 1   Mental break day, no classes.  

Apr. 9    5 p.m. – Drop with a “W” deadline for Winter 2021 


5. Upcoming Events 


Jan. 14     New Graduate Student Orientation (Virtual) 

Jan. 13      Unit Heads Meeting (Zoom)  

Jan. 27      Unit Heads Meeting (Zoom) 

Jan. 28      CLAS Faculty Research Colloquium, use form to register to receive the Zoom link

Feb. 10     Unit Heads Meeting (Zoom) 

Feb. 15-17 Repair Clinic drop off 12 – 2:30 p.m. B-4-232 MAK.

Feb. 18      CLAS Faculty Research Colloquium, use form to register to receive the Zoom link

Feb. 24      Unit Heads Meeting (Zoom) 

Mar. 18     CLAS Faculty Research Colloquium, use form to register to receive the Zoom link

Mar. 31     Unit Heads Meeting (Zoom) 




Page last modified August 30, 2022