BYF Intensive Training Hub: Oakland Schools

Page updated May 13, 2021


This page will be used to communicate information to Intensive Training sites and approved teams participating in the training series. 

If you have a change to the makeup of your team, please contact Kimberly Cannon, Kimberly.Cannon@oakland.k12.mi.us.  

Oakland Schools Contacts:

START Contact: 


Glossary of Terms
  • Virtual Training: The module is presented live, in a virtual format. Each team should plan to be together for the virtual modules. Each team will need to identify a team leader/facilitator and will also need access to a meeting room, computer, and projector.
  • In-person Training: The module is presented live with teams physically attending in-person at a venue. 
  • Recorded Webinar: The video is prerecorded and made available to teams to watch asynchronous. 

Module Information & Materials

  • Registration for Module 2:
    • Every team member needs to register for Module 2 in order to receive the Zoom link:
      Individual Registration
  • Takeaways from Module 1:
    • Team work before Module 2:
      • Please make sure you have identified a target student and you also have a signed parent permission form for your target student in your team binder.
      • Complete the Student Profile and have it ready for the module.
      • Be prepared to discuss the transition assessments you use.
      • Share the following message with parents and families:
        • We are looking forward to seeing you and making connections. Our hope is to have a complete picture of all the families by the end of Module 2 so we can reach out. We value your input regarding interest and availability in meeting together. Thank you for being a part of the START BYF journey!
    • Team member work before Module 2:
  • Training materials and information for Module 2:
  • Registration for Module 3:
    • Every team member needs to register for Module 3 by January 6, 2021 to receive the Zoom link. 
      Individual Registration
    • Tips for Zoom
  • Team work before Module 3: 
  • Module 3 information, materials, and relevant links:
    • Handouts and materials for Module 3
    • All team members: 
      • Complete the training evaluation
      • AttendanceTeams/districts who are not signed in to zoom on their own or are attending the training in a physical setting with others, submit this attendance form
        • We know that most people are attending the BYF training series remotely on their own. If you are, you do not need to fill out the attendance sheet. However, if you are attending the module in a group setting or have logged in using someone else’s credentials for any time during the training, you will need to let us know! This form will allow Oakland Schools to correctly give you an attendance certificate for your participation as your information will not be reflected on the zoom attendance log!
      • SCECH/SW credit: submit this SCECH/SW credit form
        • This link serves as the official sign-in for those participants interested in receiving Social Work Credits or Continuing Education Credits (SCECH). The state of Michigan requires all participants to provide their PIC# or SW License Number to receive credits as well as attend the entire module session. Please remember to sign in after each session you attend!
  • Takeaways from the training & information for the next module: 
  • Registration for Module 5:
    • Every team member needs to register for Module 5 by February 2, 2021 to receive the Zoom link. 
      Individual Registration for Module 5
    • Tips for Zoom
  • Team work before Module 5: 
  • Module 5 information, materials, and relevant links:
    • Handouts and materials for Module 5
    • All team members: 
      • Complete the training evaluation
      • AttendanceTeams/districts who are not signed in to zoom on their own or are attending the training in a physical setting with others, submit this attendance form
        • We know that most people are attending the BYF training series remotely on their own. If you are, you do not need to fill out the attendance sheet. However, if you are attending the module in a group setting or have logged in using someone else’s credentials for any time during the training, you will need to let us know! This form will allow Oakland Schools to correctly give you an attendance certificate for your participation as your information will not be reflected on the zoom attendance log!
      • SCECH/SW credit: submit this SCECH/SW credit form
        • This link serves as the official sign-in for those participants interested in receiving Social Work Credits or Continuing Education Credits (SCECH). The state of Michigan requires all participants to provide their PIC# or SW License Number to receive credits as well as attend the entire module session. Please remember to sign in after each session you attend!
  • Takeaways from the training & information for the next module: 
    • Please invite the parents/family members on your team to the BYF Oakland Family Zoom Session.
      • Saturday, February 13, 2021, 11am-12pm 
      • Contact Kimberly Miller kmiller@sisd.cc for Zoom link/login. 
  • Registration for Module 6:
    • Every team member needs to register for Module 6 by March 1, 2021 to receive the Zoom link. 
      Individual Registration for Module 6
    • Tips for Zoom
  • Module 6 information, materials, and relevant links:
  • Takeaways from the training & information for the next module: 
    • All team members: 
      • Complete the training evaluation
      • Attendance: Teams/districts who are not signed in to zoom on their own or are attending the training in a physical setting with others, submit this attendance form . 
        • We know that most people are attending the BYF training series remotely on their own. If you are, you do not need to fill out the attendance sheet. However, if you are attending the module in a group setting or have logged in using someone else’s credentials for any time during the training, you will need to let us know! This form will allow Oakland Schools to correctly give you an attendance certificate for your participation as your information will not be reflected on the zoom attendance log!
      • SCECH/SW credit: submit this SCECH/SW credit form . 
        • This link serves as the official sign-in for those participants interested in receiving Social Work Credits or Continuing Education Credits (SCECH). The state of Michigan requires all participants to provide their PIC# or SW License Number to receive credits as well as attend the entire module session. Please remember to sign in after each session you attend!
    • Team work: 
      • Prepare your team presentation for Module 7.
      • You will receive an email with time slot sign up form later this month. Each team should sign up for one time slot. 
      • Invite the parents and family members on your team to attend the BYF Family Zoom Session, which will be held Saturday, March 13, 2021 from 10am-11am. 
        • Contact Kim Miller, START Consultant, to receive the Zoom link: kmiller@sisd.cc
  • Registration for Module 7:
    • Every team member needs to register for Module 7 by April 14, 2021 to receive the Zoom link. 
      Individual Registration for Module 7
  • Tips for Zoom
  • Team work before Module 7: 
    • Each team will need to select a time slot for their presentation. Presentations will occur in two sessions simultaneously. Each team should submit this form once.
    • Each team should also upload their presentation/accompanying documents into this folder prior to their presentation. 
  • Module 7 information, materials, and relevant links:
    • Module 7 Google Folder
      • Team Presentations Google Folder
    • All team members: 
      • Complete the training evaluation
      • Attendance: Teams/districts who are not signed in to zoom on their own or are attending the training in a physical setting with others, submit this attendance form
        • We know that most people are attending the BYF training series remotely on their own. If you are, you do not need to fill out the attendance sheet. However, if you are attending the module in a group setting or have logged in using someone else’s credentials for any time during the training, you will need to let us know! This form will allow Oakland Schools to correctly give you an attendance certificate for your participation as your information will not be reflected on the zoom attendance log!
      • SCECH/SW credit: submit this SCECH/SW credit form
        • This link serves as the official sign-in for those participants interested in receiving Social Work Credits or Continuing Education Credits (SCECH). The state of Michigan requires all participants to provide their PIC# or SW License Number to receive credits as well as attend the entire module session. Please remember to sign in after each session you attend!
    • Team work: 
Module 4: Peer to Peer and Other Natural Supports

Team Binder


Information for Team Facilitators/Leaders

Each team should identify a team facilitator. The facilitator is responsible for coordinating technology and supplies for the live virtual trainings, and facilitating the team during the live virtual trainings. Each team's facilitator should review the below information which details the responsibilities and expectations of the role: 

Facilitator Orientation

What is the role of the facilitator and why is it important?  

  • The team facilitator (formerly known as the team leader) is critical to the success of the intensive training series! 
    • The facilitator fills many roles on the team: team leader, supporter, encourager, cheerleader, organizer, communicator, tech support, problem solver, positive nag.
  • Keeper of the facilitator bag.
  • Make sure your group members are working as a team, whether your team is all in the same room or in other locations.
  • Model behaviors you want to promote in the team (staying on task, asking questions, identifying action items, openness to new approaches, listening to family members, staying calm, being positive, problem solving vs. admiring problems, presume competence).
  • Delegate responsibilities to build skills in all team members and share the load.
  • The Hub:
    • As facilitator, you should become very familiar with the Hub. The Hub will be updated regularly and will be the spot to find all information and links related to the training. You will also be responsible for ensuring your team members are familiar with the Hub as well. Plan to check the Hub regularly throughout the year. 
  • Technology and Meeting Room:
    • If at all possible, teams should plan to meet together in one room or building to participate in the virtual training modules. We understand this may not be possible for some teams. 
    • The facilitator is responsible for securing the following items for the virtual training modules: 
      • Meeting room
      • Laptop
      • Projector and screen
      • Speaker - we highly recommend you perform a sound test in your meeting room prior to the first module and anytime you change rooms or equipment. You may need a speaker to ensure everyone on your team can hear the audio. 
  • Materials and Supplies:
    • The facilitator is responsible for ordering printed materials at least two weeks ahead of Module 1 (there is no cost to teams for printed materials). Go to Module 1 under Module Information & Materials to submit your shipping address.
      • START will ship printed materials to 1 location per team. If you are able to coordinate with other teams in your area, please do so. Coordinating shipping with other teams in your area will help to reduce shipping costs on START’s end. 
    • Additional supplies you will need to secure for your team: 
      • Chart paper and/or whiteboard and markers
      • Post-it’s 
      • Pens, pencils, etc. 
      • If there are barriers to securing the above supplies, please contact the START Project at least 2 weeks prior to Module 1. 
  • Registration and Communication 
    • Each team member will need to register for each module to receive the Zoom link. You are responsible for ensuring your team members understand how to register. Go to Module 1 Module Information & Materials for individual registration. 
    • Introduce team members to the Hub and how to access it
    • The host site contacts will send email reminders to all team members throughout the year. Ensure your team members are receiving these email reminders.
  • Set up (for virtual training modules):
    • Arrive at least 30 minutes early to set up the technology and meeting room. 
    • Make sure you have all materials, folders, and supplies are ready before the module starts. 
    • Make sure there is a white board or chart paper and markers in the room.
    • Ensure you have the Zoom link ready. 
    • Prepare to assign team member roles. 
    • Make sure that the team binder comes to every meeting.
  • Role during Training:
    • Welcome team members and  family members (family members do not normally participate in the Early Childhood series). 
    • Model active engagement and expected behaviors.
    • Set guiding principles for working as a team and post the guiding principles or review them at each training.
    • Assign roles: 
      • Assign team member to the Action Plan 
      • Assign team member to the Team Binder 
      • Assign team member as the Data Collection Coordinator   
      • Assign team member as Chat Communicator
  • Role during Team Time: 
    • Serve as the facilitator of the group to get the group started.
    • Model active engagement.
    • Keep the team on track with the team activities.
    • Encourage equitable participation.
  • Before Leaving the Meeting: 
    • Make sure everyone has access to the action plan
    • Make sure any data collection is assigned and scheduled to be completed by the next module

Communication to Teams (virtual and in-person trainings)

  • Review the Hub as you prepare for the next module. 
  • Communicate any information from the Hub to the team and/or direct the team to review the Hub (e.g., schedule, reminders, cancellations, live or virtual).
  • Serve as the “positive nag” for action items.

Selecting a Target Student

The purpose of selecting a Target Student for the BYF Intensive Training is for the team to learn to apply the secondary transition support strategies, use assessment and planning tools (e.g., discovery process), and collect data to demonstrate progress over time. Use the Checklist for Team and Target Student Selection as guide for this process. 


Parents and Families


Data Collection


SCECHs/SW Credits Information

For questions about SCECHs/SW Credits, please contact Kimberly Cannon Kimberly.cannon@oakland.k12.mi.us

A total of 5.5-43.75 SCECH/SW credits are being offered for the 20-21 BYF Training Series. To earn credit:

  • Participants are required to sign out at the end of each module using a specified link. Link will be shared in the chat at the end of the training. 
  • The link will be distributed to all participants once the presentation is over, so be sure to obtain this from the presenter before you leave at the end of the training. 
  • You will be asked to enter your name, email, district and PIC/SW number. 

Attendance Information/Purposes

  • Your attendance is being monitored by your login details to the Zoom Platform for each module you attend for the 20-21 BYF Training Modules
  • Participants must attend 100% of the virtual session(s) to receive attendance certificate and/or appropriate credit(s)
  • A summary of your attendance will be sent to the Oakland Schools event management team after each session and will be used to verify SCECH/SW credits (if applicable)
  • When logging into the Zoom session, please be sure to enter your legal first and last name. This is what will be printed on your Certificate of Attendance!

Additional Requirements:

  • Your PIC or SW License number is required  to receive credit for the module(s) you attend. Please be sure you have access to your PIC/SW license number when you sign the form!
  • Please be sure to keep track of your attendance for your records. 

Payment: While you are required to sign out for each session you wish to get credit for, you will only need to pay one time to receive credits for what you attended.

  • You will be sent a link to pay for applicable credits to your email (the one used to sign out) when you CHECK-OUT after the last day of the training which is 04/15/2021.
  • A $10.00 fee will be collected for SCECH.
  • A $5.00 fee will be collected for SW Credits.