Risk Management

Certificates of Insurance

What is a Certificate of Insurance?

A Certificate of Insurance is a document used to verify an entity is insured.  Outside parties often request the University to confirm that it has secured the various types and levels of insurance in connection with contracts and agreements.  Risk Management provides the certificate as proof of insurance.

Who is the Certificate Holder?

The Certificate Holder is the individual or organization requesting the proof of insurance.  The name of the individual or organization, and their address, will be listed on the certificate.  The certificates will be electronically sent directly to the Certificate Holder with a copy to the requestor, unless alternative instructions are provided.

Important Information on Certificates

A certificate is only good for the insurance policy inception and expiration dates shown on the certificate. 

It is important that, whenever possible, the University include information regarding names, specific activities and/or events and dates on the certificate.  Please provide this information with your request. 

What is an Additional Insured?

You may be requested to provide certificates of insurance naming "additional insureds". What does this mean? When the University lists other entities as an “additional insureds” on our policies, it means that the named entity's interests are protected under the insurance policies purchased by the University in regard to work performed, service provided, product(s) provided, etc. by the University.  Essentially, it allows those entities to use the insurance provided by the University regardless of liability.  As a general practice the University does not name additional insureds on its insurance policies except in specific instances required to by contract. Exceptions must be approved by the Director of Risk Management.

If you have a request to name additional insureds, please contact Risk Management to discuss.

Requesting a Certificate of Insurance

All requests for Certificates of Insurance must flow through Risk Management. Certificates will only be issued if all required information is provided.

To obtain a certificate of insurance, a written request (Email will suffice) and a copy of the supporting documentation (contract, lease agreement, grant, etc.) specifying the insurance requirements and limits must be sent to Jackie Adams in Risk Management. 201 LMH (fax 616-331-3287).

The following information will be needed in order to prepare the certificate:

  • To whom the certificate is to be issued - Name, address
  • Group or individual requesting the certificate
  • The purpose, location and time period
  • A copy of the contract/agreement or other documentation that describes the insurance requirements

The certificates will be electronically sent directly to the Certificate Holder with a copy to the requestor, unless alternative instructions are provided.

Please allow 5 business days for the certificate to be prepared.

Page last modified July 2, 2013