Risk Management & Reduction Questions

Questions

Answers

“I damaged our rented vehicle. What should I do?”

  • If it’s a major accident: call 9-1-1 and then notify Student Life and Enterprise as soon as possible.
  • If it is minor damage and the vehicle is still operational: notify Student Life and Enterprise upon your return from your trip.
  • You must report any damage. Vehicle rentals reserved through Student Life are covered through the university insurance; however, failure to report any damage can result an individual or organization being financially responsible.
  • Regardless, make sure your organization takes pictures and captures as much detailed information as possible: who was involved, what was the date and time, what happened, was anyone hurt, were other vehicles involved, etc.

“I was harassed by someone in our organization...what’s my next step?”

  • If a student comes to you regarding harassment, be kind and open to discussion.
  • For bias incidents, direct them to this link for reporting options.
  • For all other incidents, including sexual assault and Clery reporting, direct them to this link for resources, reporting, and other information.
  • As an advisor to a student organization you are a mandated reporter, and you should notify any students who divulge information to you that you might have to report it. At the beginning of the semester you should have gone through Campus Security Authority (CSA) training on reporting. We are required by federal law to report incidents involving sexual assault / harassment, and any violent / illegal incidents.
  • Be sure to notify the student that you will have to report the information given either to the police or to the Title IX office. For more information on what types of incidents must be reported, or to file a report, click HERE.

“I think our organization broke a rule, what do we do?”

  • Contact the Assistant Director for Student Organization Development in the Office of Student Life. They will help you navigate your next steps or call a meeting to resolve the situation. Call (616) 331-2345 to speak with them. 

 “My organization received a conduct letter from the Dean of Students Office indicating we broke a rule, what should we do?”

  • Review the Misconduct Review Process in the RSO Handbook and the Student Code for the next steps your organization should take.
  • Contact the Assistant Director for Student Organization Development in the Office of Student Life at (616) 331-2345. They will help you navigate your next steps or call a meeting to resolve the situation.


Page last modified September 29, 2017