Contractual Services

Q. What are my obligations for hiring outsourced service providers?
A.
 Requests for honoraria and contractual services with companies or individuals must be submitted to Purchasing Services on a Banner system Requisition
. A copy of the signed contract or letter of agreement indicating the scope of services, contract period and payment terms must be attached. It should be submitted when the contract is finalized and prior to the services being rendered to assure timely payment(s) according to the terms of contract. The department is responsible for completing an Independent Contractor Agreement form that provides the following IRS requirements for all contracts with individuals: name, social security number and residence address.

Q. Is there a standard contract to use when hiring independent contractors? 
A.
 The University has sanctioned a standard 
Independent Contractor Agreement that may be modified to accommodate your specific requirements. A copy of the signed agreement must be attached to a Requisition form and submitted to Purchasing Services. It should be submitted when the contract is finalized and prior to the services being rendered to assure timely
payment(s) according to the terms of contract.


Q. How will payment for contractual services be processed? 
A.
 A Purchase Order will be processed that will facilitate payment availability based upon terms of the contract or letter of agreement. The Purchase Order will indicate the payment schedule, if multiple payments are required during the contract period. In this case, an approved invoice or department payment authorization is required for each payment release.

Q. What are the regulations for hosting international scholars and visitors?
A.
 The offices of International Affairs and Payroll have outlined some very specific regulations pertinent to hosting international visitors. 

Page last modified July 15, 2014