At Grand Valley State University we recognize that an individual may wish to be identified by a professional, personal, preferred, display or use name without making an official legal name change.  Students, faculty, and staff may use the new myName process to update Banner and some related systems with such a name. Our new myName process allows students, faculty, and staff to have such a name appear anywhere a legal name is not required.

HOW DO I REQUEST A MYNAME?

  1. Log into myBanner and select the Personal Information tab and then My Profile. 
  2. You will be directed to another authentication page where you will be prompted to enter your network credentials.
  3. Select Edit on the Personal Details section and enter your myName
  4. You will receive email notifications throughout the request process. 
  5. To obtain a new GVSU ID card using myName, please visit the Registrar's Office in person at any of the Student Assistance Centers in Allendale, Grand Rapids, Holland, Muskegon, or Traverse City.  Faculty and Staff may visit Human Resources to obtain a new ID.  Note that it may take up to two business days for the myName to be available in the GVSU ID card system.
  6. Faculty and Staff must request their department to update the telephone directory for People Finder to reflect myName.  Students' myName will automatically be reflected in People Finder within one to two business days.

For further assistance, refer to the video on "How to enter myName in Banner".

Questions regarding myName, legal name or the procedures described above should be directed to the following offices:

The University reserves the right to remove or deny a myName request if used inappropriately. This includes, but is not limited to, names using foul or inappropriate language or names submitted to avoid a legal obligation or to create misrepresentation.

HOW DO I REQUEST A LEGAL NAME CHANGE?

Students requesting a legal name change should follow the instructions on the Student Name Change website.

Faculty and staff requesting a legal name change should follow the instructions on the Faculty and Staff Name Change website.

WHERE WILL MYNAME BE USED?

Grand Valley is phasing in the universal use of myName wherever possible except where legal name is required by the university for legal obligations.  Both internal and external communications (i.e. emails, letters or calls to students/parents/guardians, internships) as well as People Finder Directory will also include myName.

Examples of where myName will be used:

Emails, letters and calls to students/parents/guardians

Blackboard

EAB Student Success Collaborative (including Class Roster)

Email display name - Chick Blue <bluel@gvsu.edu>

Language Resource Center Computer Lab Programs

Housing (including the mailroom)

Grand Valley Identification Card (to obtain a new ID card, please visit the Registrar's Office in person)

People Finder – this information is on a public website.  Note: Faculty and Staff must request their department to update the telephone directory for People Finder to reflect myName.  Students' myName will automatically be reflected in People Finder within one to two business days. To remove your name from this list, see About FERPA

Examples of where legal name will be used:

Accounting and Taxes

Accounts Payable

Admissions Application

Employment and Payroll

Government Reporting

Health Care and Benefits

NCAA eligibility

Official Transcripts

Student Accounts (billing, loans and collections)

Travel and Expenses

myName Usage

For more information, review the complete list of systems currently using myName.



Page last modified February 19, 2018