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Survey Technical & Consent Information

All participants are encouraged to review the survey project technical and consent information below.

The myGVSU Climate Survey 2015 is administered for GVSU by Amplitude Research, Inc. & Dr. Amber Gonzalez, California State University, Sacramento based on the consulting work of Rankin & Associates, Inc. in 2011.

 
 
 
   

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Alternative & Accessible Formats

Purpose

Summary of Procedures

Saving and Returning 

Incentives

Designation as Non-Research

Discomforts and Risks

Contacts for those Experiencing Discomfort

Benefits

Voluntary Participation

Statement of Confidentiality for Participants

Right to Ask Questions

Reporting Results and Findings

Alternative & Accessible Formats

For more information please contact:

Shontaye Witcher, Interim Director
Disability Support Resources
4015 James H. Zumberge Hall (JHZ)
616-331-2490
dsrgvsu@gvsu.edu
www.gvsu.edu/dsr

Purpose

GVSU community members are invited to participate in a survey of students, faculty, staff and administrators regarding institutional climate. The results of the survey will provide important information about our climate and will enable the University to improve the environment for learning, living, and working.

Summary of Procedures

Participants will be asked to complete an online survey via a personal link provided in your GVSU email. Participation is confidential. Email addresses will be immediately uncoupled from all data submitted. Participants are asked to answer questions as openly and honestly as possible. The survey will take between 10 and 15 minutes to complete; most will complete in less than 10 minutes. If not completed entirely, participants may save and return to the survey before November 23, 2015 at 12:00am (EST) by using the original link to the survey provided in your GVSU email. If participants misplace the initial email invitation, two (2) rounds of email reminders will be sent to non-responders and include the personalized link. Please note that participants can choose to withdraw responses at any time before submitting answers by contacting support@amplituderesearch.net. The survey results will be submitted directly to a secure server where any computer identification that might identify participants is deleted from the submissions.

Saving and Returning

If necessary, you will be able to save an incomplete survey and return to it. To save, click the "SAVE" button and then close your browser. To return to your survey, click on the link in your email. The link will direct you to the last complete page. Once you have submitted the survey, you will not be allowed to return.

Incentives

All those who complete the survey will automatically be entered into a drawing for:

  • (4) $2,000 tuition grants for students*
  • (3) $1,000 research or professional development grants for faculty
  • (3) $1,000 professional development grants for staff

*If the combined faculty and staff response rates reaches 60% or more, two (2) additional $2,000 tuition grants will be awarded to students.

Winners will be notified by November 24, 2015, and announced in December.

Designation as Non-Research

Given the intent for local application of findings for assessment and improvement efforts this project has been determined not to be covered research as defined by the federal regulations through administrative review of the Human Research Review Committee [807614-1] at Grand Valley State University on September 15, 2015. While requesting non-research designation, the project has attempted to uphold many human subject research standards including: outlining a project protocol, uses for data and plans for reporting results, and recruitment and selection procedures, requiring informed consent, identifying physical and psychological risks, ensuring for confidentiality and anonymity, and implementing data security and protection procedures. For question regarding this designation, you may contact Christina Moord, Research Protections Coordinator, at the GVSU HRRC at moordc@gvsu.edu or 661-331-6040. A copy of the determination letter can be obtained by email at inclusion@gvsu.edu.

Discomforts and Risks

There are no anticipated risks in participating in this assessment beyond those experienced in everyday life. Some of the questions are personal and might cause discomfort. In the event that any questions asked are disturbing, participants may stop responding to the survey at any time.

Contacts for those Experiencing Discomfort

Employees who experience discomfort are encouraged to contact:

  • Sue Sloop, Human Resources, sloops@gvsu.edu, 616-331-2215
  • Encompass, GVSU’s Employee Assistance Service, 616-459-9180

Students who experience discomfort are encouraged to contact:

Benefits

The results of the survey will provide important information about our climate and will help GVSU in our efforts to ensure that the environment is conducive to learning, living, and working. Previous survey results have been used to inform important university activities and initiatives.

Voluntary Participation

Participation in this questionnaire is voluntary. Individuals who decide to participate may skip questions or select “Not sure” to bypass required questions (except for the first positioning question). Individuals will not be identified and only group data will be reported (e.g., the analysis will include only aggregate data). No data will be reported if responses are less than 10. Participants can choose to withdraw responses at any time before submitting answers by contacting support@amplituderesearch.net. Refusal to take part in this assessment will involve no penalty or loss of student or employee benefits.

Statement of Confidentiality for Participants

Data collected on this survey is for non-research purposes. In the event of any University publication or presentation resulting from the assessment, no personally identifiable information will be shared. Confidentiality in participating will be kept to the degree permitted by the technology used (e.g., IP addresses will be stripped when the survey is submitted). No guarantees can be made regarding the interception of data sent via the internet by any third parties, however, to avoid interception of data, the survey is run on a secure server which has the highest levels of security reliability and performance provided by a state-of-the-art SSAE-16 (Statement on Standards for Attestation Engagements No. 16) compliant facility. After the survey closes on November 23, 2015 at 12:00am, Amplitude Research, Inc. will transfer a secure electronic data file, without any identifiable information, using Citrix ShareFile, which employs SSL/TLS protocols with high-grade encryption (no less than 128-bit encryption), a keyed hashed message authentication code, and data storage for transfer in a SSAE 16 Type II (SOCI), SOC2, ISO 27001 accredited data center. This secure electronic data file will be sent to data analyst, Dr. Amber Gonzalez at California State University, Sacramento and to GVSU Project Lead Dr. Jesse Bernal, who will receive and store the data file in a secure server for analysis. Dr. Gonzalez will perform the data analyses and generate the preliminary report of the findings. At GVSU, the data will be maintained in a password-protected folder on the L: drive maintained by the Division of Inclusion and Equity at GVSU. Only Dr. Bernal and Philip Batty in GVSU’s Institutional Analysis, or their designees, will have the password to access this file. The data will be kept for one year after the close of the survey on the Amplitude Research, Inc. server, one year after the completion of the report on the CSU-Sacramento server, and indefinitely on the GVSU server. The external analyst consultant (Dr. Gonzalez) will not report any group data for groups of fewer than 10 individuals that may be small enough to compromise confidentiality. Instead, Dr. Gonzalez will combine the groups to eliminate any potential for demographic information to be identifiable. Any additional analysis conducted by the University will maintain these confidentiality protocols. Please also remember that participants may skip most questions or select “Not sure” or “N/A” to any question or questions, except for the first question.

Right to Ask Questions

General questions concerning this project should be directed to:

Dr. Kathleen VanderVeen, Ph.D.
Assistant Vice President for Inclusion and Equity
vandervk@gvsu.edu
616-331-3296

Technical questions regarding the survey deployment (invitation, removal from listserv, lost survey links, or other technical questions) may also be directed via email to:

Amplitude Research, Inc.
support@amplituderesearch.net

Data analysis and reporting questions (data analysis process and confidentiality guarantees in data reporting, etc.) may also be directed to:

Dr. Amber Gonzalez, Ph.D.
College of Education
Sacramento State University
(916) 278-6117
amber.gonzalez@csus.edu

Reporting Results and Findings

Check out the proposed timeline for reporting results to the campus community.