Conference and Event Planning

Audio Visual Services

For ease in planning, all audio visual and technical equipment needs may be requested through the Meeting and Event Planning offices (616) 331-6624. Our knowledgeable staff will work with Media Services to meet your every need, large or small, and can help you determine the best equipment to meet your needs. We offer a full range of services and equipment to ensure a flawless presentation or meeting.  When using our equipment you can count on our staff to be readily available to troubleshoot equipment and provide knowledgeable on-site support. The University reserves the right to determine extra and unusual technical support at an additional hourly fee.  Every effort will be made to inform you of potential technical support charges.  **Technical Support is available upon request for an additional fee.  Some equipment may require technical support. If you wish to have a technician dedicated to your event, the staff is available for an hourly charge.

Customers may preview their presentation materials, test equipment, and consult with a Media Services Technician anytime prior to the day of their event by appointment.  Please call the Meeting and Event Planning Office at 616-331-6624 to schedule an audiovisual consultation.

Now offering complimentary wifi for all event attendees!

Audio Visual Services & Equipment

Equipment Available at No Charge

  • Overhead Projector
  • 35mm Slide Projector
  • Assisted Listening Device
  • Standard Projection Screen
  • Easels
  • Whiteboard with Markers

*Please notify us of any equipment you will be providing.

Additional Equipment

Audio/Visual Equipment

35mm Slide Projection  
35mm Slide Projector - additional unit  $10.00
Wireless Remote Control $10.00
Special Lens (Fixed Focus) $15.00
Two-Projector Dissolve $20.00
Slide to Video Transfer Unit $35.00

 

Projection Screens & Drape

7' x 10' Fast Fold-Front  $40.00
   with Dress Kit  $70.00
7' x 10' Fast Fold-Rear  $40.00
    with Dress Kit and Drape $100.00
 10' x 10' Cradle Screen    $20.00


Note:  Stand-alone Drape pricing available upon request.

 

Audio Equipment

Conferencing and Telephone Line Services

Small Group Videoconferencing Special Estimate
Telephone and Analog Line $25.00 (Local outgoing calls only.)
Audio Conferencer and Analog Line $35.00 (Local outgoing calls only.)

 

Computer Equipment

Wireless Mouse Control  $10.00
Computer Interface/Distribution  $15.00
Computer-Video Converter  $25.00
Computer System - IBM Compatible with Microsoft Office $100.00
Note:  Additional software may not be loaded  

 

Projection Systems

LCD Data/Video Projector (ceiling mounted/portable). $200.00
Dual LCD Display (ceiling mounted) $250.00

 

Video Equipment

TV 27" with VHS VCR $25.00
TV 35" $35.00
TV 27" only  $15.00
VHS Player/Recorder $10.00
VHS Camcorder with Tripod  $35.00
Document Camera  $35.00
DVD Player $20.00

 

Miscellaneous

Laser Pointer  $15.00
Opaque Projector   $15.00
Portable Electronic Whiteboard $25.00

 

Services

 Video Tape Duplication  -   $3.00
  (per VHS Copy/Hour)      
 Video Taping of Off-Air Program   $5.00
(per VHS Copy/Hour)
 Press Feed - (Audio/Video) $35.00 
Press Feed -  (Audio Distribution only).   $30.00
Satellite Downlink Service-first two hours      $80.00
- each additional hour   $20.00
Audio Visual Consultation (per hour) $40.00
Hookup Fee (cart and electrical when providing own equipment) $20.00


Supplies
 

Audio Cassette Tape
C60 - 60 Minute   $2.50
C90 - 90 Minute     $2.95
C120 - 120 Minute   $3.95
Professional VHS Video Cassette
T120- - 120 Minute     $6.00
T160-   160 Minute     $7.50
Easel Pad (Flipchart)  $10.00
Slide Carousel (if not returned)  $20.00


The University reserves the right to determine extra and unusual technical support. Every effort will be made to inform you of potential technical support charges.

*There may be a technical support fee of $40 per hour based on extraordinary audio-visual requests, and or the use of certain equipment.

Additional equipment available upon request. Please contact a Client Services Representative for more details and pricing.

Customers may preview their presentation materials, test equipment, and consult with a Media Services Technician anytime prior to the day of their event by appointment. Please call the Conference and Event Planning Services Office at (616) 331-6620 to schedule an audiovisual consultation.

The DeVos Center
Phone: 616-331-6624     Fax: 616-331-6471
Email: dcevents@gvsu.edu    Web: www.gvsu.edu/meetatgvsu

Page last modified December 13, 2010