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Banner Student FAQsBasic Information1. There are a lot of acronyms that come with Banner... what do they mean? Conversion of SIS1. How long will SIS be available for Faculty history information? Registration1. Is pre-requisite checking available in Banner? Classes1. Can the class list be exported? Office Hours1. Do office hours show up on the Faculty's Week at a Glance schedule? Grading1. Since incompletes cannot be given for midterms, can you remove theI grade from the midterm dropdown? Faculty/Staff/Advising1. Will SSB allow department chairs to assign faculty as student advisors? Schedule1. Is the past class schedule going to be accessible on SSB? Holds1. Which holds will be viewable in SSB (saw holds when we were looking at the Advisee listing - VIEW was in blue under the holds column for certain students) Transcripts1. Will every class a student transfers be listed on the internal transcript in SSB? Degree Analysis1. How can I print a transcript for a student?2. How can I look at a students degree analysis? 3. How can I do a What If Analysis within Banner Self Service? Miscellaneous1. Are we able to generate a list of students within a major?
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| Banner 7.x | ||
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| Banner INB | Banner Self Service | |
| Windows | ||
| XP (service packs 1 & 2) | IE 7.x (with Oracle JInitiator 1.3.1.18 or 1.3.1.26); IE 6.x (with Oracle JInitiator 1.3.1.18); Netscape 7.0x (with Oracle JInitiator 1.3.1.18; for Banner 7.1, also requires Sun plug-in 1.4.2) | IE 7.x; IE 6.x; Netscape 7.01, 7.2; Mozilla 1.7x; Firefox 1.0 |
| 2000 | IE 6.x (with Oracle JInitiator 1.3.1.18); Netscape 7.0x (with Oracle JInitiator 1.3.1.18; for Banner 7.1, also requires Sun plug-in 1.4.2) | IE 6.x; Netscape 7.01, 7.2; Mozilla 1.7x; Firefox 1.0 |
| Macintosh | ||
| OS X (min. 10.3) | Safari 1.2 (with Sun plug-in 1.4.2) for Mac OS 10.3 only. | IE 5.2.3; Netscape 7.1 (OS 10.2 only); Safari 1.2 |
| OS9 | N/A | IE 5.1.7; Netscape 6.2.x, 7.0.2 |
3. Is online training available? Can I get access without going to a training session?
Self Service Self Paced training is available. You must sign up for this just like a normal session so that we can send you the materials. Go to www.gvsu.edu/it/training to sign up for Banner Self Service Self Paced material.
4. Can training be done for a department?
We will make every attempt to work with your individual department to provide training. It will depend on the date, time and availability of a lab and an instructor.
5. Who should people call if they have questions while trying to use SSB?
If the questions are about logging into the SSB system, contact the Computing & Technology Staff at 616-331-2101. If the questions are about the functionality of the SSB system, please email Banner@gvsu.edu or refer to your manual that was distributed during training.
6. Can we use SSB from home or remote campuses?
Yes
7. Would a student contact the Record's Office if they had lost or forgotten their G-Number?
Your unique G-number can be found by logging into the current SISWeb online system at www.gvsu.edu, then "Current Students" and "My Academic Records." Enter your Student ID and PIN under the SISWeb Student Login section. Once logged in, select the Banner Login Information, where your G-number will be displayed and an explanation of your Personal Identification Number (PIN). If you still need assistance, contact the Computing and Technology help desk at 331-2101 or the Records Office at 331-3327.
8. Are students going to have to get new student ID's since their numbers are going to change?
No. The current ID does not have the ID number printed on it. If a student elects to get a new ID with their G# printed on the front, they will be required to purchase a new ID card for $15.
9. How can the staff look up a general student's record in SSB or do they have to conduct this search in INB?
Under SSB, the Faculty Services tab, click on View Student Records. Search for the student record you wish to review.
1. How long will SIS be available for Faculty history information?
SIS will be available for history purposes through at least January 2008.
2. When will academic history be loaded to SSB?
Academic History is scheduled to be converted to Banner by July 16, 2007 and thus available through self service at that time.
3. How far back will academic history go?
We are converting academic history from 1984 forward. This is the same electronic data that is currently available in SIS.
1. Is pre-requisite checking available in Banner?
Yes. Pre-reqs are currently being evaluated by each college/division and will be reviewed prior to turning this feature on within Banner. The current target for turning this on is Fall 2008.
2. Are electronic permits available in Banner? How do we process closed-class and registration permits?
Yes, the capability exists but will not be turned on within Banner. Due to the variety of methods that each college uses to allow permit overrides, it has been decided that they will continue to be manually done while further discussions take place to determine if they can be turned on in Banner in the future.
3. On the schedule, is there a way a student can see if a class requires a permit?
Not currently. The only way to tell if a class requires a permit is when a student attempts to add it, they'll receive a message that says "prior approval required".
4. Will Banner allow students to register for the same class for two separate terms?
Yes.
1. Can the class list be exported?
Within Banner, there does not exist a method to export the class list. Information Technology will be working on a separate program that will allow this to be accomplished and will update this website once we have the program ready.
2. Can class search be performed by theme and/or SWS?
Yes. You must select at least one Subject on the search and then you can select a Course Attribute (last option on the search page). If more than one Subject or Course Attribute is needed, hold down the Ctrl Key and select additional items.
3. Can department heads or secretaries see the class lists of all the sections that a department offers?
Yes. You may display a section and its information, including the class list, based on a Course Reference Number (CRN). This would have to be entered individually by CRN to view a summary class list off of SSB.
1. Do office hours show up on the Faculty's Week at a Glance schedule?
Office hours do not show up on Week at a Glance. Only the courses you are teaching show up on Week at a Glance.
2. Why do only students in the class see the office hours?
It is the way Banner functions.
3. How will students be able to access the professor's office hours?
If the instructor has entered their office hours via self service, students enrolled in the class will be able to view the office hours by clicking on the class within thier student schedule. Students who are not enrolled in the course will not be able to view office hours.
4. Can staff view faculty office hours assigned to a course?
No, only students enrolled in the class have access to view the office hours.
5. Will there ever be more than one phone contact number on the office hours screen?
The contact number on the office hours screen pulls from the information that Human Resources has listed for the faculty member.
6. Will Banner allow you to enter office hours at the time you are teaching a class?
Yes, there is nothing that prevents you from entering office hours for the same times you teaching. Will you get an error message? No.
7. Do advisees see office hours?
No, only students enrolled in the class have access to view office hours. If an advisee is not enrolled in one of the classes their advisor is teaching, they will not have access to view office hours via self service Banner.
8. When students look at the office hours of their instructor, do they see real time or military time?
Real time
1. Since incompletes cannot be given for midterms, can you remove theI grade from the midterm dropdown?
No. There is not a way to do this only for mid-terms.
It is security controlled. As long as the instructor of record does not hand out their account and password, the system is secure.
3. Will there be a hard copy made of the grades to ensure that a student can't hack into an instructor's account and change their own grade?
No. Only the instructors of record or staff within the Records Office who have permissions within Internet Native Banner have access to grades.
4. What is the relationship between Banner and BlackBoard pertaining to final grades?
Banner will be the official grading location. Blackboard is a supplemental tool that instructors can use to grade throughout the semester. All mid term and final grades MUST be entered through Banner. If a faculty member uses Blackboard, the grades will also have to be entered in Blackboard. Information Technology will explore the possibility of exporting Banner mid term and final grades into Blackboard.
All mid term and final grades will be entered online through the Banner Self Service module. Grading is done via the instructor of record per course/section. Importing of grades and bubble sheets will not be accepted.
6. If you are actively entering grades (not idle) does the system still time out after 30 minutes, or does it time out only if you are idle?
The system times out only if you are idle for 30 minutes.
7. Will Spring / Summer grades be recorded in Banner?
No. Spring / Summer 2007 grades will be recorded in SIS/Web, and Fall 2007 grades will be recorded in Banner.
8. You can print the grade sheets, but will you be able to download them to another format such as Microsoft Excel or Word?
You can review your grade sheets by going to banner.gvsu.edu and selecting GVSU Student Information Login. Enter your network account with the department container (e.g. smithj.bio) and your network password. Select the Grade Report option. Enter the term and your G# to get the class list with grades. You can choose to Display online or Download to Excel.
9. Will departments/deans be able to tell if their faculty have input their grades?
Midterm Grading
Prior to the beginning of grading, each Dean's Office will receive two copies of the Grade Roster Report listing each course in their college that requires midterm grading, the instructor, and the number of students requiring grades. The report will be in course and section order. One copy may be kept by the Dean's Office and one should be distributed to the departments
In addition to the Grade Roster Report, the Dean's Offices will also receive the Students Requiring Midterm Grades report. This report lists each student that must receive a midterm grade, ordered by course and section, for distribution to the departments and faculty. This listing will be necessary for faculty to know which students must receive midterm grades because on the online grading page in SSB, all students are listed versus just the eligible students. This report will be run and distributed on the Tuesday before midterm exam week
On the Tuesday and Wednesday of grading week, the Dean's Offices will receive the Missing Grade Report indicating what students requiring midterm grades still need grades posted so that Dean's Office personnel can arrange to have the missing grades posted.
Final Grading
Prior to the beginning of final grading, each Dean's Office will receive two copies of the Grade Roster Report listing each course in their college that requires grading, the instructor, and the number of students requiring grades. The report will be in course and section order. One copy may be kept by the Deans Office and one should be distributed to the departments. This listing will be distributed on the Tuesday before final exam week.
On the Tuesday and Wednesday of grading week, the Dean's Offices will receive the Missing Grade Report indicating what students still need to be graded so that Dean's Office personnel can arrange to have the missing grades posted.
10. On grading, will instructors who are teaching labs have students listed to give grades to?
No, labs are not graded.
11. Can we import grades from Excel?
No.
12. Not all students require Mid Term grades, will only those needing them be presented?
At the present time, mid-term grades will show all students in the section. Information Technology will review this to see if it is possible to only show those who need the grade. In the meantime, a report will be sent to each faculty member showing students in their courses who need mid-term grades.
13. Will faculty be prompted to enter grades this summer?
Email notification will go out to all faculty and staff through GroupWise. Bulletin Boards will have the announcements. We will rely on administrative assistants to help pass the word. You may download a PDF that explains how to enter grades from the www.gvsu.edu/it/banner site under Banner Student, Training Manuals.
14. If grades are not entered by the deadline, what will happen?
Every effort will be taken by the Records department in conjunction with the Dean's offices to ensure the recording of grades. Exceptions will be dealt with on a case by case basis.
15. If an 'incomplete', 'I', is to be assigned, what will the process be to handle this?
Incomplete grades (I) are assigned when the quantity of work completed by the student falls short of the requirements of the course. The student and instructor make an agreement establishing when the incomplete work will be finished. The Incomplete Grade Form is used by the instructor and department to inform the appropriate dean's office that an incomplete has been issued and why; there is also a copy for the student. The change to online grading does not obviate the need for the incomplete grade form since the student, department, and dean's office will all continue in their need to be aware of incomplete arrangements as they are made.
16. If they are only able to access 3 terms, how will they change the grade? Grade change form?
Grading will only be open for a very limited window of time each semester, and faculty will not be able to access more than the current semester. Once online grading is closed, all grade changes must be done via grade change forms.
17. Credit/No Credit? Does the faculty member enter a grade and the Records Office changes it to credit/no credit based upon the student's declaration the first week of school ( ie. Credit = C or better; No credit = lower than a C?) or is it entered as Credit/No credit by the faculty member?
No, if the class is taught credit/no credit or if the student elects to take the class as credit/no credit, then those will be the only options available in the grading dropdown. Letter grades will not appear as available grading options.
18. Is there going to be a tab on SSB for general advisors to have assigned advisees?
No. The advisee list function allows advisors to view the advisees assigned to them. Information Technology is working on a process so that any faculty/staff member is able to view a list of students assigned to a specific advisor (regardless of if they are assigned advisor or not).
19. How will the deferred grade process work in Banner?
X grades (deferred grading) are assigned when the course is set up for deferred grading by virtue of the fact that the full requirements of the course will be satisfied over more than one semester. The student registers for a section in both semesters. An X is given as the grade at grading time of the first semester, and then the true final grade is given at the end of the second semester and applied to both.
20. Are students who are new to GV going to be receiving midterm grades (not just freshman, but new transfers)?
No.
21. What happens if no grades are submitted by the records deadline?
Every effort will be taken by the Records department in conjunction with the Dean's offices to ensure the recording of grades. Exceptions will be dealt with on a case by case basis.
22. Will departments still received grading reports like they do now?
Yes. Reports for grading are part of the process we are designing.
23. Will there be a report like there is now, showing all the grades given for a class, not really listed with the student name but just the grades?
Students will be able to view their grades online using their own secure access. See Question #8 above to review how faculty can get a list of the grades entered for their courses..
1. Will SSB allow department chairs to assign faculty as student advisors?
The process for requesting and assigning advisors to students is on the current project list. The current process in SIS was specifically designed to work within SISWeb and did not come standard with the system. Information Technology will be reviewing the current process and designing it to work within Self Service Banner.
2. Transitional Major Declaration process until further notice
3. Who will assign advisors for grads? Is there a way the advisors who go over the planned program can enter their own advisee?
The permanent major declaration process and assignment of advisors in Banner is still being developed.
4. Will old advisees be dropped from the Advisee Listings?
Once an advisor is assigned to a student, the student will show up on their list of advisees regardless of if they are attending or not. Further research will have to be done to see how old advisees may be removed.
5. Will advisee listing show students not enrolled in selected semester, but coming back the following semester?
It works like SISweb, which lists only students that are actually registered in the given term.
6. Who will assign advisors for grads? Is there a way the advisors that go over the planned program can enter their own advisee?
Advisors will continue to be assigned as they are today by college. The actual process for data entry of the advisee to an advisor is still being worked out and will be communicated to the colleges as we move forward.
7. Will a professor be able to access classlists that are not listed on the term selection?
Staff and Instructors will be able to access class lists beginning with Fall 2007 and forward. They will only be able to view future class lists if registration is open. Once the system conversion takes place in July, they will be able to view class lists only as far back as Spring/Summer 2007. Class lists prior to Banner will not be accessible.
8. Will the instructors have access to changing course capacity or will that be changed by the Registration office?
Capacity changes will be processed in the same method they have been in the past (a course change form submitted by the department to the Records office).
9. How will adjuncts get trained on Banner?
It would be helpful if academic administrative assistants would pass along the training information on Banner. Adjuncts can always sign up for the Self Service Self Paced packet to learn about Banner. We will also begin placing training documents on the www.gvsu.edu/it/banner website under Student.
1. Is the past class schedule going to be accessible on SSB?
No, the class schedule in Banner starts with our first term in Banner, Fall 2007.
2. Can we down/upload to Outlook or PDAs (context here was the Faculty schedule and week-at-a-glance screens)
There are no download or upload features within Banner Self Service. We are working on a printable class schedule option that should be available sometime this summer.
3. Under the Annual Class Search Summary - Look Up Classes, what does NR & SR mean in the Select Column?
NR and SR mean registration is not available when searching the annual schedule because faculty/staff don't have the ability to register for classes. When a student logs in and searches for a class during registration, the 'NR' and 'SR' will be replaced by a checkbox so that the student can select the class to register.
4. Under the Annual Class Search Summary - Look Up Classes, what does "XL CAP", "XL ACT", and "XL REM" mean?
5. Under the Annual Class Search Summary - Look Up Classes, is there a way to make the headings stationary in so they are not lost when scrolling down a list of courses?
No
6. On the class search menu, there is an option that says All or Full Term.....what is the difference?
"All" includes classes that don't meet the entire term (ie. a few weeks or a weekend) while "Full" lists only classes that meet the entire term.
7. How are courses structured within Banner? Each course has a unique course identifier (CRN) and how is that created?
All section identifiers are numerical. Class section identifiers are assigned as follows:
- Classes without any linked activities are 01, 02, 03 etc
- Classes with linked activities (lab, discussion, lecture, etc) use the following scheme:
- Lecture/Lecture Discussion or credit bearing section: 10, 20, 30 etc
- Discussions are 2 digit numbers that sequentially follow the lecture/lecture discussion to which they are assigned: discussions 11, 12, 13 are assigned to lecture 10; discussions 21, 22, 23 are assigned to lecture 20; discussions 31, 32, 33 are assigned to lecture 30 etc
- Labs are always 3 digit numbers:
- If the labs are assigned to a specific lecture/lecture discussion, the first 2 digits are the same as the lecture/lecture discussion: labs 101, 102, 103 are linked to lecture 10; labs 201, 202, 203 are linked to lecture 20 etc
- If the labs can be taken with any lecture and/or discussion combination, they are 3 digits beginning with a 9: labs 901, 902, 903 etc can be taken with lecture 10, 20, 30 and discussions 11, 12, 13, 21, 22, 23, 31, 32, 33
- Crosslisting: courses may be crosslisted when they meet at the same time with the same instructor and cover the exact same content. The way the class counts towards a student's degree program depends on the crosslisted class in which they register. For example, WGS 315 (Psychology of Sex Differences) is crosslisted with PSY 315 (Psychology of Sex Differences). A student would decide whether to register for the class as PSY 315 or WGS 315 based on what is required for their degree program.
8. Will the CRNs be the same for every semester?
No, but they will always begin with the same number (1-Fall, 2-Winter, 3-Spring/Summer).
1. Which holds will be viewable in SSB (saw holds when we were looking at the Advisee listing - VIEW was in blue under the holds column for certain students)
All holds which include financial and academic.
2. How can the staff look up to see if a student has a hold on their record? Also, would it tell them what type of hold?
Yes. In Self Service, go to the Faculty Services tab and click on View Student Records menu. Search for the student record you wish to review and then select "View Holds."
1. Will every class a student transfers be listed on the internal transcript in SSB?
Yes, as long as an official copy of the student's transcript from the transferring institution has been received and data-entered.
2. Will transcripts still have the ACT scores on them?
Yes.
1. Are we able to generate a list of students within a major?
From the banner.gvsu.edu web page, select the GVSU Student Information Login option. You will find the Student by Major List option within this menu.
2. Is a blind copy sent when you send an email to a student?
Yes.
3. How would you look up inactive students?
Student records exist from the first term the student attends Grand Valley through the end of time. Any student in Banner can be accessed through the Student Records Menu because their student record is active until the end of time. You would not be able to access their class schedule if they are not registered, but you can view their records.
4. On production, under faculty services there was an option of E Print SIS Reports, what is it?
Similar to SISWeb, if the faculty/staff member is given access to view reports in Eprint, this is where they would access them. As we learn more about Banner and the reports, we will begin using this area.
5. Why, when we were in active assignments, were some people prompted to login again when they clicked on anything blue?
If you click on Syllabus, it has been inactivated since it is a function that we do not want to use within Banner. This may be causing the login prompt again.
6. How will I know what Term Code to enter in Banner?
Term Codes in Banner are 6 digits.
- First 4 digits correspond to the term's fiscal year.
- Last 2 digits signify which term within the fiscal year.
- 10 - Fall
- 20 - Winter
- 30 - Spring/Summer
- Banner/SIS Term Code Equivalents
Term Banner SIS Spring/Summer 2007 200730 072 Fall 2007 200810 073 Winter 2008 200820 081
7. How do I look up a list of students in a course that I am not teaching?
Refer to documentation at /cms3/assets/EB165824-970A-0727-317D02399B84498C/SSB_CRN-Class_Look-up_Job_Aid.pdf