FAQ - Tips
The process of obtaining informed consent must comply with the requirements of 45 CFR 46.116. The documentation of informed consent must comply with 45 CFR 46.117. The following comments may help in the development of an approach and proposed language by investigators for obtaining consent and its approval by IRBs:
- Informed consent is a process, not just a form. Information must be presented to enable persons to voluntarily decide whether or not to participate as a research subject. It is a fundamental mechanism to ensure respect for persons through provision of thoughtful consent for a voluntary act. The procedures used in obtaining informed consent should be designed to educate the subject population in terms that they can understand. Therefore, informed consent language and its documentation (especially explanation of the study's purpose, duration, experimental procedures, alternatives, risks, and benefits) must be written in "lay language", (i.e. understandable to the people being asked to participate). The written presentation of information is used to document the basis for consent and for the subjects' future reference. The consent document should be revised when deficiencies are noted or when additional information will improve the consent process.
- Use of the first person (e.g., "I understand that ...") can be interpreted as suggestive, may be relied upon as a substitute for sufficient factual information, and can constitute coercive influence over a subject. Use of scientific jargon and legalese is not appropriate. Think of the document primarily as a teaching tool not as a legal instrument.
- Describe the overall experience that will be encountered. Explain the research activity, how it is experimental (e.g., a new drug, extra tests, separate research records, or nonstandard means of management, such as flipping a coin for random assignment or other design issues). Inform the human subjects of the reasonably foreseeable harms, discomforts, inconvenience and risks that are associated with the research activity. If additional risks are identified during the course of the research, the consent process and documentation will require revisions to inform subjects as they are re-contacted or newly contacted.
- Describe the benefits that subjects may reasonably expect to encounter. There may be none other than a sense of helping the public at large. If payment is given to defray the incurred expense for participation, it must not be coercive in amount or method of distribution.
- Describe any alternatives to participating in the research project. For example, in drug studies the medication(s) may be available through their family doctor or clinic without the need to volunteer for the research activity.
- The regulations insist that the subjects be told the extent to which their personally identifiable private information will be held in confidence. For example, some studies require disclosure of information to other parties. Some studies inherently are in need of a Certificate of Confidentiality which protects the investigator from involuntary release (e.g.,subpoena) of the names or other identifying characteristics of research subjects. The IRB will determine the level of adequate requirements for confidentiality in light of its mandate to ensure minimization of risk and determination that the residual risks warrant involvement of subjects.
- If research-related injury (i.e. physical, psychological, social, financial, or otherwise) is possible in research that is more than minimal risk (see 45 CFR 46.102[g]), an explanation must be given of whatever voluntary compensation and treatment will be provided. Note that the regulations do not limit injury to "physical injury". This is a common misinterpretation.
- The regulations prohibit waiving or appearing to waive any legal rights of subjects. Therefore, for example, consent language must be carefully selected that deals with what the institution is voluntarily willing to do under circumstances, such as providing for compensation beyond the provision of immediate or therapeutic intervention in response to a research-related injury. In short, subjects should not be given the impression that they have agreed to and are without recourse to seek satisfaction beyond the institution's voluntarily chosen limits.
- The regulations provide for the identification of contact persons who would be knowledgeable to answer questions of subjects about the research, rights as a research subject, and research-related injuries. These three areas must be explicitly stated and addressed in the consent process and documentation. Furthermore, a single person is not likely to be appropriate to answer questions in all areas. This is because of potential conflicts of interest or the appearance of such. Questions about the research are frequently best answered by the investigator(s). However, questions about the rights of research subjects or research-related injuries (where applicable) may best be referred to those not on the research team. These questions could be addressed to the IRB, an ombudsman, an ethics committee, or other informed administrative body. Therefore, each consent document can be expected to have at least two names with local telephone numbers for contacts to answer questions in these specified areas.
- The statement regarding voluntary participation and the right to withdraw at any time can be taken almost verbatim from the regulations (45 CFR 46.116[a]). It is important not to overlook the need to point out that no penalty or loss of benefits will occur as a result of both not participating and withdrawing at any time. It is equally important to alert potential subjects to any foreseeable consequences to them should they unilaterally withdraw while dependent on some intervention to maintain normal function.
- Don't forget to ensure provision for appropriate additional requirements which concern consent. Some of these requirements can be found in sections 46.116(b), 46.205(a)(2), 46.207(b), 46.208(b), 46.209(d), 46.305(a)(5-6), 46.408(c), and 46.409(b). The IRB may impose additional requirements that are not specifically listed in the regulations to ensure that adequate information is presented in accordance with institutional policy and local law.
Is evaluation of scientific merit the responsibility of the PI, HRRC, or some other body? Is there a requirement for such an assessment in the regulations?
HRRC review of proposed research should involve an assessment of the scientific validity and merit (SVM) of the protocol. This requirement is inherent in §46.111(a)(1) and (2): "(1) Risks to subjects are minimized: (i) By using procedures which are consistent with sound research design and which do not unnecessarily expose subjects to risk..." and
"Risks to subjects are reasonable in relation to anticipated benefits, if any, to subjects, and the importance of the knowledge that may reasonably be expected to result."
If the protocol review application includes an attestation statement of the SVM design and content from a formal review process conducted by persons other than the investigator and participating personnel, the HRRC may accept that as evidence of adequate SVM for purposes of protecting subjects from unnecessary risk of harm.
Flipping a coin or rolling dice is not a truly random method of assignment and may assign many more individuals in one of the groups than the other. To avoid such an imbalance and ensure that the proportions of those with different characteristics are similar in the control and experimental groups may require stratifying on the variable. For additional assistance on this and related design questions, see the statistics resource page or contact the GVSU Statistical Consulting Center at 331-3355.
The HRRC is responsible for protecting research subjects from coercion and undue influence to participate. Financial incentives rarely rise to the level of coercion, but differing amounts may constitute undue influence to various vulnerable subject groups such as children, low income or homeless persons, etc. In addition, the IRS requires reporting of all income totaling $600/person or more in a calendar year. For these reasons, the HRRC asks investigators to specify the dollar value amount of any financial or other incentives offered to potential subjects. Whenever feasible, non-cash incentives are preferred, but this is not a requirement.
New Business and Finance guidelines: for cash or gift card payments to subjects, in any amount, please complete a Human Subject Voucher and submit along with participant's W-9 (if participant is a minor, have parents complete form on their behalf) when filing for reimbursement.
For research surveys conducted of all or part of the GVSU community, including selected groups of students, faculty or staff, contact information can be provided by the Office of Institutional Analysis. Written authorization to contact the target population must be secured from Mr. Philip Batty, Director of OIA, (331-8648; firstname.lastname@example.org) and submitted with the research protocol application as a separate document.
This authorization should include all of the following information. If you have any questions relating to human subjects in research that has not been answered here, please send a message to the HRRC email@example.com or call 616-331-3197 Mon-Thursday.
1. Title of the research study
2. Names of all principal investigators
3. Department official authorizing the research (e.g., unit head, research chair, etc)
4. description of survey target population
5. method and frequency of inviting participation in the research (specify if OIA or investigator controlled)
6. survey method (i.e. phone, paper, e-mail, website, Blackboard, etc.)
For electronic based surveys, the following disclaimer should be provided:
You are asked to voluntarily provide specific information to this web site. You may skip any question, or stop participating at any time. The information collected will be used for the stated purposes of this research project only and will not be provided to any other party for any other reason at any time except and only if required by law. You should be aware that although the information you provide is anonymous, it is transmitted in a non-secure manner. There is a remote chance that skilled, knowledgeable persons unaffiliated with this research project could track the information you provide to the IP address of the computer from which you send it. However, your personal identity cannot be determined.
Page last modified March 24, 2014