Human Resources

Title: Office Coordinator - Seidman College of Business Dean's Office
Classification: C3
Department: Seidman - Dean's Office

Job Summary:

Coordinates a variety of duties for the Seidman College of Business in which discretion and/or judgment concerning the procedures to use or policies to follow is required.

 

Required Responsibilities:

(Must be able to perform these duties; usually consists of more than 5% of your job.)

·         Responsible for Seidman College of Business website.  This includes working with a variety of Seidman faculty and staff to ensure web information is current and creating effective and attractive web pages that adhere to university standards.

·         Interaction with and monitoring social media platforms for the Seidman College of business.

·         Design various announcements, mailings, and publications so that they are graphically appealing.

·         Responsible for the coordination/completion and the quality of the clerical work for the department/office which includes answering telephones, providing information or routing calls to appropriate person; open and route incoming mail and prepare outgoing mail, including bulk mailings; typing memos and other correspondence; maintain office filing system.

·         Responsible for creating, maintaining and updating files and record keeping systems; paper and/or computerized.  Compile and logically format statistical data and reports.

·         Disseminate information that may require explanation and interpretation of established university and departmental policies and procedures, and direct individuals to sources of additional information.

·         Generate reports, memorandums, correspondence, presentation materials, spreadsheets and graphics, and other similar materials using computer systems.

·         Create and maintain database systems.

·         Perform and coordinate scheduling tasks and support services associated with preparing and making arrangements for major meetings, conferences, exhibits, travel, or other related duties for both internal and external contacts.

·         Responsible for ordering office supplies; process travel vouchers, requisitions, IDC’s, I-9’s and various university forms.

·         Coordinate all clerical duties associated with staff searches.

·         Conduct special projects and assignments as directed.

·         Coordinate special events and functions

·         Coordinate and maintain departmental resources, i.e. library, vouchers, handouts.

·         Other related duties as assigned.

 

Essential Functions:

·         High School

·         Minimum of three years of related experience and/or relevant training.

·         Demonstrated experience to successfully work under pressure and meet deadlines.

·         Demonstrated experience to successfully maintain positive interpersonal relationships.

·         Demonstrated experience to successfully operate office equipment.

·         Demonstrated experience to successfully provide quality customer service.

·         Demonstrated experience to successfully maintain satisfactory work performance and attendance records.

·         Possess strong verbal and written communication skills.

·         Type 50 wpm accurately; spelling competency (minimum 80% accuracy).

·         Demonstrated experience to successfully use a variety of computer software applications.

·         Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.

·         Excellent grammar and proofreading skills.

 

Non-Essential Functions:

·         Some college course work.

·         Higher education experience.

·         Supervisory experience.

·         Familiarity with graphic design and photo editing software.

 

Supervision Received:

Received general instruction from a designated supervisor, but is generally expected to work independently.

 

Supervision Exercised:

Hire, train, supervise, schedule and coordinate the work of student employees and may act as lead worker to other COT staff members within the department/unit/division.  May participate in personnel decisions, such as hiring, terminating, disciplining and evaluating of COT’s, but is not the decision maker.

 

Revised Date: November 2013 For questions regarding employment, email Human Resources Employment Information. TDD Callers: Call Michigan Relay Center 1-800-649-3777.