Human Resources

Title: Secretary - Gift & Pledge Processing
Classification: C2
Department: Development

Job Summary:
Provides assistance in many areas of Development, primarily in the area of gift and pledge processing. 

Primary Duties & Global Responsibilities:  (Must be able to perform these duties; usually consist of more than 5% of your job.)

  • Maintains donor/prospect records with address, employment, personal information and recognition name on a database system.

  • Assist with the processing and receipting of gifts and pledges.

  • Assist with balancing financial records with Accounting Office.

  • Assists with generating a variety of materials such as reports, memorandums, correspondence and forms using computer systems.

  • Assists with preparing reports which may require compiling and computing statistical data.

  • Establish and maintain filing and record keeping systems.

  • Prepares IDC, travel vouchers, deposit requisitions and other forms for the department.

  • Assist in development and expansion of the matching gift program.

  • Other related duties as assigned

Minimum Required Qualifications:

  • High school graduate.
  • Minimum of two years related work experience and/or relevant training.
  • Accounting background necessary. 
  • Ability to work under pressure and meet deadlines.
  • Ability to maintain positive interpersonal relationships.
  • Ability to operate office equipment.
  • Ability to provide quality customer service.
  • Ability to maintain satisfactory work performance and attendance records.
  • Possess strong mathematical aptitude and accuracy in working with numbers.
  • Possess strong verbal and written communication skills.
  • Experience with various computer software applications. 
  • Type 45 wpm accurately (strong number-typing skill)

Desired Qualifications:  (Preferred in addition to required qualifications)

  • Some college course work
  • Experience in higher education

Supervision Received:

Receives supervision and work assignments from Gifts Coordinator, although other staff members in the unit may provide work direction.

Supervision Exercised:
May be responsible for the coordination of work assignments for student employees.

Revised Date: February 2003 For questions regarding employment, email Human Resources Employment Information. TDD Callers: Call Michigan Relay Center 1-800-649-3777.