Human Resources

Title: Foundation-Special Events Coordinator
Classification: C3
Department: University Development

Position Summary:

Position coordinates a variety of duties for the Director of Communications and for the Director of Special Events and supports comprehensive program of relationship-centered events, communications and stewardship in a growing Development Office.  Includes contact with donors and opportunities for creativity in helping market the case for support of Grand Valley and requires a high level of detail and organization to help execute multi-faceted projects successfully.


  • Provides support for GVU Foundation Trustee relations through mailings, events and communication via phone and email.
  • Provides support for GVU Foundation special events which includes tracking reservations and special requests and assists with event detail arrangements.
  • Secures or arranges special products as needed:  awards, mementos, donor stewardship gifts, posters, information packets, PowerPoint presentations.
  • Attends events to assist Director of Special Events with onsite preparations and implementation.
  • Assists in coordinating internal events, both within Development and within the University.
  • Serves as Millennium events module expert working directly with systems analyst to develop and maintain reports that provide consistent quality, information and analysis; train other support staff on Millennium events procedures.
  • Responsible for organizing and maintaining extensive digital photo and video library, upload files to outside vendors for re-prints, archive and store photos/DVD/VHS, edit photos in Adobe Photoshop, order customized videos for distribution to donors.
  • Provides assistance in content management and maintenance of Departmental website.
  • Assists in publication productions.
  • Coordinates and provides support for calendar, travel arrangements, expense reports, file systems and organization needs.
  • Responsible for creating, maintaining and updating files and record keeping systems, paper and/or computerized.
  • Disseminates information that may require explanation and interpretation of establishes University and departmental policies and procedures, and directs individuals to sources of additional information.
  • Communicates and maintains relationships with vendors overseeing quality and project management.
  • Writes and maintains procedures for Foundations and Events.
  • Drafts basic correspondence.
  • Shares responsibility of general office duties as assigned.


 Minimum Qualifications:

  • High school graduate.
  • Minimum of three years of related experience and/or relevant training.
  • Database and information systems experience.
  • Must possess strong verbal and written communication skills.
  • Excellent grammar and proofreading skills
  • Demonstrated experience to successfully work under pressure, handle multiple projects and meet deadlines.
  • Ability to maintain positive interpersonal relationships and provide quality customer service.
  • Ability to work independently, organize own work and coordinate work activities with others.
  • Experience with a variety of computer software applications including Microsoft Office applications.
  • Type 50 wpm accurately; spelling competency (minimum 80% accuracy).
  • Demonstrated experience to successfully maintain satisfactory work performance and attendance records.

 Preferred Qualifications:

  • Some college course work.
  • Higher education experience.
  • Knowledge of fund raising.
  • Basic understanding of SQL and other reporting languages.
  • Understanding of the Millennium Internet Reporting tool.
  • Experience with newsletter writing and editing.
  • Experience with web content management systems.

Supervision Received:
Director of Special Events & Donor Relations
Director of Communication

Revised Date: October 2008 For questions regarding employment, email Human Resources Employment Information. TDD Callers: Call Michigan Relay Center 1-800-649-3777.