Human Resources

Job Summary:
Provide accounting support for Facilities Planning staff and maintain accurate accounting records for capital projects. Oversees the clerical operation of the Facilities Planning Department.

Primary Duties & Global Responsibilities: (Must be able to perform these duties; usually consist of more than 5% of your job.)

• Handles all financial paperwork for capital projects, including purchase orders and other transaction documents.
  
• Responsible for on-line requisitioning for Facilities Planning.
  
• Monitors expenditures against 100-200 accounts totaling $35 - $100 million.
  
• Understands and interprets data from the mainframe FRS system.
  
• Reconciles budget reports with internal records. Investigates discrepancies and makes appropriate adjustments.
  
• Collects project status update information from project managers and prepares summary.
  
• Assists in tracking budget expenditures in capital project accounts and alerts Director to concerns.
  
• Prepares monthly and quarterly reports on capital project expenditures for distribution to project managers.
  
• Works with Business Office to prepare quarterly Treasurer's Report for Board of Trustees.
  
• Develops and maintains historical capital project budget and cost data for the unit.
  
• Prepares project financial status reports as requested by project managers.
  
• Develops and maintains Facilities Planning Web site.
  
• Works with Director and architectural firms to inventory and track architectural renderings (hard copy and electronic), presentation boards, photographs and CAD files for new projects.
  
• Directs the work of other clerical staff and students within Facilities Planning.
  
• Provides clerical support for the Director of Facilities Planning.
  
• Assists director with preparation of articles for campus publications, i.e. Forum, brochures, Lanthorn.
  
• Assists Space Analyst with operation of facilities management software system.
  
• Prepares special reports as requested by Assistant Vice President, Director and Assistant Director.
  
• Other related duties as assigned.
  

Minimum Required Qualifications:

• High school graduate.
  
• Minimum of four years related office experience. Related college course work may be considered in lieu of some of the experience requirement.
  
• Demonstrated experience to successfully work under pressure and meet deadlines.
  
• Demonstrated experience to successfully maintain positive interpersonal relationships.
  
• Demonstrated experience to successfully operate office equipment.
  
• Demonstrated experience to successfully provide quality customer service.
  
• Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
  
• Possess strong verbal and written communication skills.
  
• Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
  
• Demonstrated experience to successfully handle multiple demands efficiently.
  
• Demonstrated experience to successfully use various computer software applications.
  
• Thorough knowledge of spreadsheet applications is essential.
  
• Demonstrated experience to successfully perform mathematical calculations with speed and accuracy.
  
• Demonstrated experience in a supervisory capacity.
  

Desired Qualifications: (Preferred in addition to required qualifications.)

• Bachelor's degree in business or accounting.
  
• Higher education work experience.
  
• Familiarity with fund accounting methods.
  
• Familiarity with office operations in an architectural or construction firm.
  

Supervision Received: (Who provides supervision?)
Supervised by a designated supervisor (Director of Facilities Planning), but is expected to work independently and apply appropriate policies and procedures within the assigned area of responsibility.

Supervision Exercised:(Whom do you supervise?)
Hire, train, supervise, schedule and coordinate the work of student employees and may act as lead worker to other COT staff members within the department/unit/division. May participate in personnel decisions such as hiring, terminating, disciplining and evaluating of COT's, but is not the decision maker.

Revised Date: September 1997 For questions regarding employment, email Human Resources Employment Information. TDD Callers: Call Michigan Relay Center 1-800-649-3777.