Human Resources

Title: Development Events Coordinator
Classification: C3
Department: WGVU

Job Summary: (Short summary of job duties - 1 to 2 sentences)
Provides clerical support for radio and television membership activities and auction and development of events for WGVU.

Primary Duties & Global Responsibilities:
(Must be able to perform these duties; usually consist of more than 5% of your job.)

Development and Volunteer Area:

  • Responsible for volunteers and talent for TV and Radio to include: Auction, TV and Radio membership drives, special events, outreach events and monthly mailings with volunteers.
  • Responsible for ordering all premiums.
  • Responsible for member questions/solutions through individual correspondence with members or phone calls.
  • Responsible for WGVU Clubhouse and Birthday Club mailings.
  • Responsible for all Major Gift and Mid-level Club mailings, which will include monthly newsletters and invitations to club`s special events.
  • Responsible for the daily membership activities (radio and television).
  • Recommends and/or implements changes in office procedures.
  • Maintains and devises filing and record keeping systems; paper or computerized including volunteer database.
  • Schedules events, facilitates volunteers and other similar activities which require extensive coordination with other station departments and outside organizations.
  • Answers inquiries requiring explanation and interpretation of station membership policies and procedures.
  • Schedules and coordinates the work of student employees and volunteers in development.
  • Coordinate volunteer groups including instructing, scheduling and providing recognition.
  • Researches, orders and maintains inventory of thank-you gifts/premiums for membership drives.
  • Supervise student employees.
  • Other related duties as assigned.

Broadcasting Events Area:

  • Compile and process incoming information affecting Auction, Wine and all other TV and Radio Events implementing economical and time-saving methods.
  • Act as first contact to answer inquiries about the events from station and university departments or outside agencies.
  • Provide in-house office support (or act as research assistant) to development department, as well as similar support to volunteers.
  • Coordinates the processing of data, records and other similar materials.
  • Responsible for the daily office activities.
  • Compiles data from a variety of information sources and transforms the data into logical reports according to general instructions.
  • Makes recommendations for action to be taken based on analysis of information.
  • Recommends and/or implements changes in office procedures.
  • Maintains and devises filing and record keeping systems/paper or computerized.
  • Schedules events and other similar activities, which require extensive coordination with other station departments/and outside organizations.
  • Maintains the office`s financial records including event budget reports.
  • Answers inquiries requiring explanation and interpretation of established station policies and procedures.
  • Maintains various databases (fundraising events, auction donor and patron).
  • Implements and coordinates support activities (print and promotion) associated with all TV and Radio special events.
  • Supervise student employees.
  • Other related duties as assigned.

Minimum Required Qualifications:

  • High school graduate.
  • Minimum of three years related experience and/or relevant training.
  • Demonstrated experience to successfully work under pressure and meet deadlines.
  • Demonstrated experience to successfully maintain positive interpersonal relationships.
  • Demonstrated experience to successfully operate office equipment.
  • Demonstrated experience to successfully provide quality customer service.
  • Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
  • Possess strong verbal and written communication skills.
  • Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
  • Type 50 wpm accurately; spelling competency (minimum 80% accuracy).
  • Demonstrated experience to successfully use variety of computer software applications.
  • Willingness to work nights, weekends, some holidays and overtime hours.

Desired Qualifications: (Preferred in addition to required qualifications.)

  • Some college course work.
  • Higher education experience.
  • Supervisory experience.
  • Experience working in a television/radio environment.
  • Familiarity with a not-for-profit fundraising environment.

Supervision Received: (Who provides supervision?)
Receives general instructions from a designated supervisor, but is generally expected to work independently.

Supervision Exercised: (Whom do you supervise?)
Hire, train, supervise, schedule and coordinate the work of student employees and may act as lead worker to other COT staff members within the department/unit/division. May participate in personnel decisions, such as hiring, terminating, disciplining and evaluating of COTs, but is not the decision maker.

Revised Date: June 1999 For questions regarding employment, email Human Resources Employment Information. TDD Callers: Call Michigan Relay Center 1-800-649-3777.