Human Resources

Title: Development Campaign Assistant
Classification: C4
Department: University Development

Position Summary:

This individual will act as assistant to the Assistant Vice President of Development, Development Officer for Seidman College of Business, and Director of Corporate and Foundation Relations by performing many non-routine office functions in the coordination of all campaign and major gifts which substantially contribute to the goals and objectives of University Development


  • Assist the Assistant Vice President of Development, Development Officer for Seidman College of Business, and Director of Corporate and Foundation Relations in carrying out the office operation responsibilities.
  • Responsible for specific projects and activities whether self-initiated or initiated by the Asst. VP or Director(s) which may involve planning and coordinating work, analyzing and preparing reports, complex correspondence, making recommendations and other duties associated with the successful conducting and completion of campaigns and securing special gifts.
  • Performs administrative work and correspondence of a confidential nature.
  • Compiles, initiates, and logically formats complex reports of gifts, pledges, payments received from major fundraising projects, assuring accuracy of multiple sources of information including donors, designation, recognition, statistical data, and campaign reports.
  • Develops, prepares, and/or composes correspondence requiring excellent judgment and discretion, routinely edits materials for internal and external communications.
  • Maintains and monitors/analyzes complex budgetary campaign records and reports by performing duties such as reconciling, monitoring, verifying expenditures, reviewing budget statements regarding status of accounts and making recommendations as to projected budget.
  • Acts with a high degree of independence as liaison with inside and outside contacts in preparing meeting materials, minutes, campaign and project updates, and other support functions.
  • Originates and crafts correspondence, reports, and other materials to major individuals, corporate and foundations prospects, and donors, as appropriate.
  • Receives information and requests from diverse publics, both internal and external to the University and determines the appropriate way to handle.
  • Responsible for scheduling appointments for campaign and projects asks, which can and often includes coordination with the President, Vice President of Development, Executive Leadership, Deans, Board of Trustees and Grand Valley Foundation members and other major donors.
  • Compiles data and materials for presentations, meeting, and proposals, often confidential in nature.
  • Maintains, processes and manipulates data on a personal computer using word processing, data and spreadsheet software.
  • Assists in developing and editing campaign and special project structure, which includes: assisting in creating campaign materials, committee rosters, setting up data files in computer for committee members, tracking prospects & donors for solicitation letters, proposals, etc.
  • Responsible for all campaign information for current major campaigns (proposals to corporations, foundations & individuals; invitations & RSVPs to campaign fundraising events and committee meetings; tracking sheets, committee correspondence and thank-you letters to donors) and stewardship information for all past campaigns.
  • Receives information in various forms and determines the appropriate method of processing (pertaining to current major campaigns, the GVU Foundation Trustees, or donations to GVSU).
  • Compiles and logically formats statistical data and tracking of various information such as creation and updating Campaign Gift Charts, prospect charts & donor tracking charts, etc.
  • Disseminates information which may require explanation and interpretation of established Development Office policies and procedures, and directs individuals to sources of additional information.
  • Creates reports unique to each campaign that motivate both the donors & committee members.
  • Responsible for monitoring RSVPs for Campaign and/or Special Gifts events and committee meetings, making attendance lists, and follow-up correspondence.

Minimum Qualifications:

  • High school graduate.
  • Minimum of four years related work experience.
  • Related college course work may be considered in lieu of some of the experience requirement.
  • Demonstrated experience to successfully work under pressure and meet deadlines.
  • Demonstrated experience to successfully maintain positive interpersonal relationships.
  • Demonstrated experience to successfully operate office equipment.
  • Demonstrated experience to successfully provide quality customer service.
  • Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
  • Demonstrated experience to successfully handle multiple demands efficiently,
  • Demonstrated experience in a supervisory capacity.
  • Possess strong verbal and written communication skills.
  • Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
  • Demonstrated experience to successfully use various computer software applications.
  • Demonstrated experience to successfully perform mathematical calculations with speed and accuracy.

Preferred Qualifications:

  • Bachelor`s degree.
  • Experience in a higher education fundraising environment.
  • Supervisory experience.

Revised Date: October 2009 For questions regarding employment, email Human Resources Employment Information. TDD Callers: Call Michigan Relay Center 1-800-649-3777.