Human Resources

Title: Accounting Assistant - Accounts Payable
Classification: C3
Department: Accounting Business Office

Job Summary:

Maintain accurate accounting records and provide support for the Accounting Office.

Primary Duties & Global Responsibilities:

(Must be able to perform these duties; usually consist of more than 5% of your job.)

  • Ability to understand and interpret data off of the appropriate administrative accounting systems.
  • Enters complex data to the appropriate administrative accounting system.
  • Reviews and reconciles output of the appropriate administrative system.
  • Works with third parties (both on and off campus) to solve system and procedural problems.
  • Responsible for processing highly sensitive and confidential documents on a daily basis.
  • Assists with installation of system enhancements and up-grades.
  • Review and interpret all invoices, payment requests and credit memos for accuracy and compliance with the accounting practices and policies of the university.
  • Input all payables related documents into the accounting system for production of payables checks to all university vendors, suppliers, and contractors.
  • Process work flow tasks as part of the payables process in an imaging system.
  • Interpret and calculate vendor discounts.
  • Reconcile invoices, payments and credit memos to applicable purchase orders.
  • Review and resolve finance charges.
  • Setup and assist vendors with the EFT payment system.
  • Responsible for processing highly sensitive and confidential documents on a daily basis.
  • Other related duties as assigned.

Secondary Duties & Responsibilities:

(Must be able to perform these duties; usually consist of less than 5% of your job.)

  • Assists with the training of system users.
  • Verify errors and issue correcting journal entries, as requested, for department budgets.
  • Assist in the auditing of University purchasing cards.

Minimum Required Qualifications:

  • High school graduate.
  • Minimum of three years of related work experience and/or relevant training.
  • Demonstrated experience to successfully work under pressure and meet deadlines.
  • Demonstrated experience to successfully maintain positive interpersonal relationships.
  • Demonstrated experience to successfully operate office equipment.
  • Demonstrated experience to successfully provide quality customer service.
  • Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
  • Possess strong verbal and written communication skills.
  • Demonstrated experience to successfully to use various computer software applications.
  • Demonstrated experience to successfully work independently, organize own work.
  • Demonstrated experience to successfully perform mathematical calculations with speed and accuracy.

Desired Qualifications:

  • Some college course work.
  • Experience in higher education.
  • Experience with accounting software applications.

Supervision Received:  (Who provides supervision?)

Receives general instructions from a designated supervisor, but is generally expected to work independently.

Supervision Exercised:  (Whom do you supervise?)

Hire, train, supervise, schedule and coordinate the work of student employees and temporary employees.

Revised Date: October 2009 For questions regarding employment, email Human Resources Employment Information. TDD Callers: Call Michigan Relay Center 1-800-649-3777.