Human Resources

Title: Architectural Assistant
Classification: T4
Department: Facilities Planning

JOB TITLE:  Architectural Assistant

DEPARTMENT:  Facilities Planning

Job Summary

The Architectural Assistant provides department project managers with technical support for graphic documentation and database management.  He/she also has responsibility for assigned projects with values less than $250,000.  In addition, the Architectural Assistant has primary project management responsibility for interior signage and the MISS DIG permit programs.

Primary Duties & Global Responsibilities

  • Assists in the preparation of specification documents for the construction, repair and alteration of University structures.
  • Prepares estimates of costs for construction, repairs and furnishings.
  • Acquaints prospective bidders with project conditions.
  • Schedules and coordinates schedules for the assigned work, including notification of affected University entities.
  • Reviews the quality and progress of work and arranges for corrections and completion.
  • Maintains records of the projects in the standard format for the facilities unit.
  • Maintains files and records of buildings for State reporting requirements.
  • Assists in the development and maintenance of an electronic drawing management system.

Secondary Duties & Responsibilities

  • Responsible for maintaining skill level, and knowledge of developments within the field by participation in training opportunities, studying manuals, and reading journals and technical publications.
  • Hires, trains and supervises student workers as needed.
  • Performs other duties as assigned by unit head and project managers.

Minimum Required Qualifications

  • Associates degree of two-year technical degree.
  • Minimum of four years related experience.
  • Experience coordinating and prioritizing work assignments and maintaining work flow to meet deadlines.
  • Working knowledge of spreadsheet, work processing, project management and CAD software.
  • Ability to read and interpret CAD drawings, blueprints and other architectural/construction/building/utility files, drawings and documents.
  • Ability to deal harmoniously with vendor/contractors in implementing various projects.
  • Possess strong verbal and written communication skills.
  • Ability to maintain a satisfactory work performance and attendance record.
  • Will be expected to perform indoor and outdoor duties, including conducting site visits during all phases of construction projects.

Desired Qualifications

  • BS or BA degree preferred.
  • Ability to work flexible hours.
  • Experience in construction project management.
  • Desire to stay current with technological advances in related fields.
  • Experience in educational facilities is preferred.

Supervision Received

Supervised by Assistant Director of Facilities Planning, but also expected to work both independently and cooperatively with other staff to apply appropriate policies and procedures within the assigned area of responsibility.

Supervision Exercised

Hire, train, supervise, schedule and coordinate the work of student employees.

Revised Date: March 2008 For questions regarding employment, email Human Resources Employment Information. TDD Callers: Call Michigan Relay Center 1-800-649-3777.