Human Resources

Title: Library Specialist, Government Documents
Classification: C4
Department: Library

JOB TITLE:  Library Specialist, Government Documents


Job summary

Coordinates the work of the Government Documents department, receiving, processing and maintaining the Federal Depository Collection, the State of Michigan Depository Collection and Map Collection.

Primary duties (Scope of Work)

  • Manages and coordinates three distinct depository collections, each with its own protocols and regulations.
  • Interprets and complies with federal and state policies and regulations pursuant to depository libraries.
  • Receives, processes, and catalogs government publications received through the Federal Depository Library Program (FDLP) in accordance with depository guidelines using the SuDoc classification system, with primary responsibility for print monographs, cartographic materials and electronic media, such as compact disks and DVDs.
  • Receives, processes, and catalogs government publications received through the Michigan State Depository Program using the Library of Congress classification system.
  • Receives, processes, and catalogs the map collection, which includes depository and non-depository maps. Depository maps are cataloged using the SuDoc classification system and the non-depository maps are cataloged using the Library of Congress classification system
  • Receives, processes, and catalogs other government publications selected by the University Libraries.
  • Responsible for withdrawing government documents in accordance with FDLP and Michigan Council of Federal Depository Libraries guidelines.
  • Liaises with other library departments to ensure that documents are processed in accordance with standards set with other units within the library.
  • Conserves the federal depository collection through shelf maintenance, binding, and repair of depository materials.
  • Tracks and details internal procedures as mandated by depository guidelines.
  • Coordinates retrospective cataloging projects to provide enhanced access to rare and unique government publications.
  • Coordinates Government Informations participation in intra-library resource delivery system
  • Updates the University Libraries holding information in an international bibliographic database of library ownership information by searching and selecting appropriate catalog records.
  • Responsible for accuracy and completeness of government documents records in the librarys online catalog, including selecting and importing records from an international bibliographic database, updating holdings records, assigning call numbers and enhancing existing bibliographic records to increase user access, which may include adding links to online government resources.
  • Communicates regularly with the U.S. Government Printing Office and vendors to acquire items not sent to the University Libraries and to resolve any acquisition and processing issues
  • Provides basic reference assistance for the government documents collection, which may include working at the reference desk
  • Hires, trains, and supervises student employees and coordinates their work

Minimum Required Qualifications

  • Ability to maintain positive interpersonal relationships with diverse populations
  • Ability to work both independently and collaboratively
  • Ability to successfully work under pressure on multiple projects
  • Ability to use discretion and judgment in interpreting polices and applying procedures
  • Ability to communicate clearly and tactfully
  • Ability to function as lead expert in government documents procedures and management of government documents collections.
  • Possess strong verbal and written communication skills
  • Possess strong skills with computer interfaces
  • Minimum of 4 years related work experience and/or relevant training
  • High school graduate

Desired Qualifications

  • Bachelors degree preferred
  • Cataloging experience preferred
  • Experience with an integrated library system (Voyager preferred)
  • Knowledge of and experience with Federal Depository Library guidelines preferred

Supervision Received

Supervised by a designated manager, but is expected to work independently and apply appropriate policies and procedures within the assigned area of responsibility. Regularly interprets depository and library policies and goals with little or no input or assistance from supervisor.

Supervision Exercised

Coordinates the work of the Government Documents department, including one COT.  Hires, trains, supervises, schedules and coordinates the work of student employees within the department.            

Revised Date: March 2008 For questions regarding employment, email Human Resources Employment Information. TDD Callers: Call Michigan Relay Center 1-800-649-3777.