Human Resources

Title: Library Associate, Catalog Quality Control
Classification: C2
Department: Library

JOB TITLE: Library Associate, Catalog Quality Control

DEPARTMENT: Library

Job summary

Primary responsibility for cataloging and for establishing authority controls for new print and media resources acquired for the University Libraries collection; continuously updates records to meet established protocols and standards

Primary duties (Scope of Work)

  • Responsible for authority control in the librarys online catalog, enhancing search results by standardizing name, subject, and series authority and reconciling reports from Library of Congress to comply with a single national standard
  • Responsible for cataloging graduate and undergraduate student projects and theses; assists in the cataloging of library special collections
  • Responsible for accuracy and completeness of records in the librarys online catalog, including selecting and importing records from an international bibliographic database, updating holdings records for multiple library locations, assigning call numbers and enhancing existing bibliographic records to increase user access, which may include adding links to online resources
  • Responds quickly to cataloging issues reported by faculty and staff by ascertaining relevant information and taking appropriate action
  • Updates ownership records in an international bibliographic database to facilitate sharing resources with other libraries
  • Assists with ordering and receiving library resources, including monographs, serials and media
  • Manages the electronic flow of critical information between vendors and the library in the process of ordering materials and creating purchasing orders
  • Responsible for establishing online access to library resources using multiple, complex software suites following internationally established protocols and standards
  • Assist in the supervision of student employees and the coordination of their work

Minimum Required Qualifications

  • Ability to prioritize multiple demands in a fast-paced work environment
  • Ability to maintain positive interpersonal relationships with diverse populations
  • Ability to work both independently and collaboratively
  • Ability to use discretion and judgment in interpreting polices and applying procedures
  • Ability to communicate clearly and tactfully
  • Ability to solve problems quickly and independently, occasionally with limited backup resources
  • Possess strong verbal and written communication skills
  • Skilled with computer interfaces
  • Minimum of 2 years related work experience and/or relevant training
  • High school graduate

Desired Qualifications

  • Bachelors degree preferred
  • 1 year specific acquisitions experience
  • Familiarity and experience with an integrated library system (Voyager preferred)

Supervision Received

Supervised by a designated manager, but is expected to work independently and apply appropriate policies and procedures within the assigned area of responsibility

Supervision Exercised

Coordinate the work of student employees within the department. May have limited supervision of departmental projects.

Revised Date: March 2008 For questions regarding employment, email Human Resources Employment Information. TDD Callers: Call Michigan Relay Center 1-800-649-3777.