Human Resources

Title: Library Associate, Stacks Management
Classification: C2
Department: Library



Job summary

Primary responsibility for organizing and maintaining the libraries tangible resources in a logical, coherent and space-efficient manner. Stacks consultant to all library locations.

Primary duties (Scope of Work)

  • Responsible for maximizing scarce shelf space at the libraries six locations while at the same time maximizing ease of access for faculty, students and staff.
  • Project manager for the movement and housing of large quantities of books, journals and other resources in and among multiple locations, including:
  • Consulting with library faculty and staff about space problems and needs
  • Assessing options and recommending solutions
  • Coordinates all aspects of the relocation projects
  • Overseeing each phase of the move
  • Oversees the daily program of visually scanning the library shelves to ensure the books and journals are in proper call number order
  • Trains and supervises multiple students for daily tasks and for in depth, complex book and journal shifting projects
  • Consults with the Director of User Services to examine stacks management issues at all library locations
  • Effectively and efficiently manages the large quantity of questions and problems that result from these types of projects

Secondary duties

  • Directs, refers and handles circulation transactions with students, faculty, staff, administrators and members of the off-campus community
  • Refers patrons to people and resources throughout the library system and generally assists patrons in using library.
  • Handles student, faculty and staff library accounts, reconciles cash drawer, and exercises discretion in reconciliation of patron account discrepancies
  • Helps ensure the safest possible library environment and the security of library resources and equipment
  • Opens and closes the library, including reconciling previous days receipts, preparing approximately 50 computers and various other technical equipment for patrons, ensuring all patrons have vacated the building when closing, securing the building, activating alarms.
  • Troubleshoots library equipment, including laptops, microfilm readers, copiers, scanners, and assists patrons in their use.

Minimum Required Qualifications

  • Ability to prioritize multiple demands in a fast-paced work environment
  • Ability to think spatially, to be organized and creative with complex issues of space
  • Ability to maintain positive interpersonal relationships with diverse populations
  • Ability to manage long term projects in a continually evolving environment
  • Ability to work both independently and collaboratively
  • Ability to use discretion and judgment in interpreting polices and applying procedures
  • Ability to communicate clearly and tactfully
  • Ability to solve problems quickly and independently, occasionally with limited backup resources
  • Minimum of 2 years related work experience and/or relevant training
  • Demonstrated competence with computer applications
  • High school graduate

Desired Qualifications

  • Bachelors degree preferred
  • 1 year experience in library circulation/stacks management

Supervision Received

Supervised by a designated manager, but is expected to work independently and apply appropriate policies and procedures within the assigned area of responsibility. At times may have little or no supervision, and may have to make crucial decisions regarding patron safety and the libraries integrity.

Supervision Exercised

Supervise teams of students on simultaneous and long-term projects.

Revised Date: March 2008 For questions regarding employment, email Human Resources Employment Information. TDD Callers: Call Michigan Relay Center 1-800-649-3777.